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Episode 2 — Create an Inquiry Form That Protects Your Time, Energy, and Values
Welcome back to The Tech-Savvy Dietitian Podcast, where we believe your systems should support your practice — not sabotage your sanity. I’m your host, Courtney Vickery, a registered dietitian turned web designer and tech translator for private practice owners who are tired of playing calendar Tetris and inbox detective.
💡 What You’ll Learn
If you’re a non-diet, weight-inclusive provider who’s feeling drained by endless admin tasks and unaligned inquiries, this episode will show you how to set up an inquiry or waitlist form that helps filter in the right clients — with empathy and clarity.
You’ll learn how to:
Use conditional logic to create filtering questions
Write inquiry forms that align with your non-diet, weight-inclusive values
Automate your pre-screening process with tools like Practice Better or Google Forms
Avoid collecting unnecessary PHI (protected health information)
Set up kind, clear automated replies that educate and connect with curiosity
🧠 Key Takeaways
Filtering isn’t cold — it’s kind. You’re protecting your time and your potential client’s energy.
Clarity prevents burnout. When your form communicates your approach upfront, you spend less time manually vetting.
Automation = boundaries. Tools like Practice Better or Google Forms with conditional logic can save hours of admin work.
Neutral language matters. You can gently introduce non-diet principles without alienating those still early in their journey.
⚙️ Quick Wins You Can Do Today
Add a filtering question to your current inquiry form
Write a template email that explains your approach once (and reuse it)
Audit your form for conditional logic options
Add a checkbox like: “I understand that this practice does not provide weight loss counseling as a primary service.”
🛠 Tools Mentioned
Practice Better – for HIPAA-compliant forms and automations
Google Forms + Google Sheets – for basic workflows
Zapier – for connecting tools
Clinician Crew – for prebuilt templates and peer support
🔗 Resources
Clinician Crew Membership – Templates + community for weight-inclusive providers
Declet Designs – Website, branding, and tech strategy for clinicians
Book a Tech Strategy Session – Get hands-on help setting up your systems
⏭️ Next Episode
Next week, we’ll be talking about how to set up a smarter client onboarding system that welcomes clients seamlessly — without adding to your workload.
💬 Connect
If today’s episode helped your practice feel a little lighter, share it with a friend or leave a quick review!
Follow along at decletdesigns.com or come hang out with us in
Welcome back to The Tech-Savvy Dietitian Podcast, where we believe your systems should support your practice — not sabotage your sanity. I’m your host, Courtney Vickery, a registered dietitian turned web designer and tech translator for private practice owners who are tired of playing calendar Tetris and inbox detective.
If you’re a non-diet, weight-inclusive provider who’s feeling drained by endless admin tasks and unaligned inquiries, this episode will show you how to set up an inquiry or waitlist form that helps filter in the right clients — with empathy and clarity.
You’ll learn how to:
Use conditional logic to create filtering questions
Write inquiry forms that align with your non-diet, weight-inclusive values
Automate your pre-screening process with tools like Practice Better or Google Forms
Avoid collecting unnecessary PHI (protected health information)
Set up kind, clear automated replies that educate and connect with curiosity
Filtering isn’t cold — it’s kind. You’re protecting your time and your potential client’s energy.
Clarity prevents burnout. When your form communicates your approach upfront, you spend less time manually vetting.
Automation = boundaries. Tools like Practice Better or Google Forms with conditional logic can save hours of admin work.
Neutral language matters. You can gently introduce non-diet principles without alienating those still early in their journey.
Add a filtering question to your current inquiry form
Write a template email that explains your approach once (and reuse it)
Audit your form for conditional logic options
Add a checkbox like: “I understand that this practice does not provide weight loss counseling as a primary service.”
Practice Better – for HIPAA-compliant forms and automations
Google Forms + Google Sheets – for basic workflows
Zapier – for connecting tools
Clinician Crew – for prebuilt templates and peer support
Clinician Crew Membership – Templates + community for weight-inclusive providers
Declet Designs – Website, branding, and tech strategy for clinicians
Book a Tech Strategy Session – Get hands-on help setting up your systems
Next week, we’ll be talking about how to set up a smarter client onboarding system that welcomes clients seamlessly — without adding to your workload.
If today’s episode helped your practice feel a little lighter, share it with a friend or leave a quick review!
Follow along at decletdesigns.com or come hang out with us in Clinician Crew.
Websites, local SEO, and marketing strategy for dietitians in private practice. Hosted by Courtney Vickery, web designer and dietitian, helping you build a site and online presence that actually gets you clients.
In each episode, we'll tackle the practical side of private practice: websites that actually convert, tech tools that don't give you headaches, and strategies to streamline your workflow. Whether you're drowning in admin tasks or just starting your practice, we're here to help you spend less time managing your business and more time doing what you love - helping your clients.
Join us as we chat with successful dietitians and practice management experts who've figured out how to make technology work for them, not against them. We'll share real solutions for real practices, focusing on what actually works in the world of weight-inclusive care.
From fixing your scheduling nightmares to making your website work harder for you, Tech Savvy Dietitian: Websites, Local SEO & Marketing for Dietitians in Private Practice brings you practical strategies you can implement right away. Because your time is better spent helping clients, not fighting with tech.