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< Intro >

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– Welcome to another episode
of Count Me In.

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Today's world is filled with uncertainty,

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and with 2023 looking
like a challenging year,

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organizations are feeling the squeeze.

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Our guest, today, Kevin Herring,

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president and founder of
Ascent Management Consulting.

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Brings a wealth of knowledge
and expertise to our discussion,

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on support functions within organizations.

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We'll explore how businesses

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can optimize their existing
resources, transform their thinking,

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and redefine roles to survive
and thrive in these turbulent times.

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It's time to reimagine
your organization's potential.

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So let's dive right into
this essential conversation.

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< Music >

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Kevin, I want to thank you so much

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for coming on the Count Me In podcast.

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I'm really excited to have you on.

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As we talk about support
functions within organizations.

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And as we both know that the
markets, in 2023, are not looking great.

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The futures are not looking great.

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And it's going to put a squeeze
on many organizations.

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And can we start talking about,
within organizations.

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How you can leverage expertise,
within your organization,

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as cuts and reorganizations are
going to have to start coming?

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– Yes, that's a great question.

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How do we do that?

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And I think that you're right.

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Everything that we read,
everything that we hear,

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CEOs are saying that
they're hunkering down.

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They're planning for a
rough 2023, possibly 2024,

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and they really have to maximize,

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maybe, a better way to put it
is to optimize the resources

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that they have in the
organization to get through it.

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And our support functions
play a critical role in that.

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Every organization has a lot
of natural slack in the system.

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And, sometimes, we don't realize it

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until we really start to drill down
and look at what's working,

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what's not working, that sort of thing.

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And what we find is that
when you talk to people,

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when you talk to teams, and ask them,

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are they contributing everything that

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they could possibly contribute
to the organization?

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Not are they working as hard as they can,

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but are they contributing everything?

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Do they have capabilities
that are not being used?

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Do they have information,
understandings of things

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that are not being tapped?

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And the answer is almost
always, "Absolutely, yes.

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I'm doing the best I can with what I have,

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but I could do so much more for
the organization, if they just let me."

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And people and staff functions
play such a critical role.

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Accountants, finance folks, IT,
HR, engineering, supply chain,

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all those functions can play
a huge role in maximizing

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or optimizing the use of our resources.

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The people that actually produce the product.

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The people that actually interface
with the customers directly.

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And one of the ways they can do
that is really to take a different look,

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maybe, than they have, historically,
about their role in the organization.

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So here are a couple of ways to do that.

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One is to think, when I go to work
each day, how do I see myself?

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And this is not just a semantic exercise.

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But do I see myself as an accountant

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who just happens to work at XYZ
manufacturing company, for instance?

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Or do I see myself as an
XYZ business person,

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who happens to bring accounting
expertise to the organization?

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And it's a different way of thinking
about my role, "Why I'm here?"

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"What am I supposed to
do in this organization?"

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Am I just supposed to perform a
bunch of tasks related to accounting?

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Or am I actually supposed
to do things that,

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sometimes, might even stretch me
a bit outside of my area of expertise.

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To help the business,
overall, to be successful

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and to look for those opportunities?

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And, so, when we do that,
we start recognizing that

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for an organization to get
the full use of our expertise.

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We need to think of ourselves
in terms of how can we bring 

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our expertise to bear
on the critical situations 

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the organization is dealing with.

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The critical issues they're
dealing with, "How do I do that?".

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And that's a consulting role;
that's not an activity role.

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That's not a compliance or
regulatory role, that's a consulting role.

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That's where we're looking
for ways that we can help

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those who are in the core business.

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To produce more efficiently, more effectively,

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to satisfy the customer better.

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To produce better products, higher quality,

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optimized, profitability, reducing cycle time,

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all those sorts of things,
delighting the customer.

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Those are all things that anyone

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in a support function has
the ability to help with,

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if they think of ways to apply their expertise

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in solving existing problems,

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and preparing the organization
to handle possible future issues.

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So that's a shift in thinking, it's
also a change in how we operate.

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Because now, if I'm a consultant, I
need to learn how to be a consultant.

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I need to learn consulting skills.

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I need to learn how to identify opportunities,

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diagnose problems, gather data, assess it,

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and determine how I can solve that problem.

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Or determine if maybe I don't
have the expertise to solve it.

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Who might have that expertise,

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and be willing to source that for those

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in the core business that are struggling.

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That's a different role, for a lot of people.

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– That is a different role.

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And it's almost like within
your internal organization,

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your title may be Chief Financial Officer

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or Chief Staff Accountant.

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But what you're saying is that your mindset

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needs to be that of a consultant,
to better help the organization.

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So how do you start changing that
mindset so that you can better help?

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– Yes, well, first you have
to decide who your client is.

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And this is a problem for a lot of people.

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Most people, when you
ask them, "Who's your client?"

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They point to their boss.

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That's the client or the boss's
boss, the CEO or the CFO.

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That's who they really serve in the organization,

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and that's not an effective mindset to have.

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Sure, those people play a critical role,

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but as bankers, really as bankers.

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People who provide the assets, the resources,

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the budgets, the tools, and supplies,
and things you need to be able

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to take your expertise and
apply it to the core business.

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They want a return on those assets.

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So they're going to extend the resources

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for you to be able to use them

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in a productive way, for the organization.

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And, so, that begs the question
—Who is the real client?

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Well, the places where you can have

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the biggest impact are in production,

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or in those who are interfacing
with the customer, 

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or closest to the core work.

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That's really where the
biggest impact can be had.

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And, so, if we see those
folks as the clients,

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and then we learn to interface differently

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and we interact with them.

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We are always in the mode of
gathering data, gathering information,

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and trying to look for
opportunities to help them.

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Quite often, when things
get tough, we focus on cost.

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We think, "Well, how can we reduce costs?"

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And it's all about squeezing
the bottom line

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instead of really focusing on profitability,

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not that they're not related.

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but, ultimately, how can we invest our time,

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our existing resources, in a better way

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to get a better return on our assets?

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And, so, people with financial
expertise go into an organization

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and, sometimes, it's very easy to see waste,

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and redundancy, and opportunities

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to help people work better, more effectively,

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and make better business decisions.

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And one of the classic ways

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 is when accountants and finance
people go into an organization,

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and they start building the business
literacy of the people who work there.

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So that they can make better decisions.

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Not just the leadership, I mean,
that's certainly a place to start.

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But once the leadership has the big picture,

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what about all the people who
are executing in the front lines?

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If they don't have the big picture,

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they're making mistakes all the time.

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They're operating in a vacuum,

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and they're doing the best
they can with what they have.

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But often they have so little,
they make a lot of bad decisions.

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Or they're not given the resources

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to be able to act in the
moment to solve a problem,

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and the delays are costing
the business a lot of money.

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So there are lots of opportunities
for our support functions to go in

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and make a huge impact on the business,

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in the next couple of years.

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– Now there's one thing I
wanted to touch on a little bit,

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as you talked about the real internal client.

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Now that's something that I
think a lot of people overlook.

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As many times we're always thinking,
"Oh, how can I please my boss?"

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And looking at your boss as like the banker.

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The person who gives you
all the resources you need,

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is something that I don't think
many people speak about.

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How can leadership help
the constituents under them

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understand, "Hey, I'm not your client.

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Your client is our customer
base is whoever we're looking at."

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How can they help them get
that big picture in their head?

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– Yes, one way they can do that is
to simply have the conversation.

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Sit down and talk, frankly,
about what that role is,

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what that relationship is.

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As a banker, if I'm extending assets to you

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to do something for the company.

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I'm expecting some kind of
return on those assets.

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So there may be some
promises that we have about

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how you're going to use what
I give you in the organization.

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What you're going to do for us.

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How are you going to help the organization

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realize a benefit from these assets

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that I'm extending to you, as the banker?

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And that's a great conversation to have.

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And, sometimes, you're not able
to have that conversation

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until folks go out into the core business

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and start learning what goes
on closer to the customer,

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and the production areas, and see
where some of the opportunities are.

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And, then, they see how they can
apply their expertise more effectively.

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And, then, they can come
back to the banker

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and say, "I think I understand now
what I can do for the organization."

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So when I look at the
resources you're giving me.

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Here's what I need, more or less or whatever.

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Here's what I need to be able to help

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these people improve their performance."

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Or whatever it is.

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So I make a promise, if you extend
this amount of money to me to do,

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for instance, a business literacy
program in the business.

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I'm confident that we can now help people

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make better decisions
down on the front lines.

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That will have a profound impact

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on our ability to produce with higher quality,

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and lower cycle times, and so on,

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and that's all going to go
to the bottom line.

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So what is it that I need?

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I'll make a commitment to you, to
make that much of an improvement

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if you'll give me the resources to do it.

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And, likewise, it's the same thing,
if I'm meeting with a client.

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So I've been doing
consulting for a lot of years.

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But I was in house
for many years before that.

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And that's when this new idea developed,

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and started to have some conversations

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about what my role was
inside the organization

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to those who we defined as my clients.

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And I recognized that I
need to have conversations

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with my clients about
what I can do for them.

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And work things out with them

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so that they give me what I
need to be able to help them.

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There may be some things
I need, some resources.

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There may be some information,
access to data, whatever it is.

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And if I ask you, as my client,
if you'll give me those things,

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I'll come back with a plan that
will help you with your business.

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So let's work out those arrangements

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so that we know what I'm promising to you.

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And what you need to give me for
me to fulfill that promise to you.

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– Yes, as I'm thinking about this,

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employees are going to feel
the competitive pressure.

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As you mentioned, CEOs
are feeling the squeeze.

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They're going to have to tight squeeze.

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I'm sure we've all read
about the beginning of 2023,

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with what happened at Goldman Sachs.

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What can employees do,

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as they need to capitalize
on these competitive things

243
00:12:21,860 --> 00:12:24,494
and be able to stay on top of things?

244
00:12:24,494 --> 00:12:26,250
You've mentioned, a lot of that stuff.

245
00:12:26,250 --> 00:12:29,494
But I feel like there's more that
they're going to need to capitalize on,

246
00:12:29,640 --> 00:12:32,494
as the pressure continues
to rise with the market way it is.

247
00:12:32,828 --> 00:12:35,328
– Absolutely, and part of
that is that education,

248
00:12:35,328 --> 00:12:38,328
that business literacy process,
understanding the big picture.

249
00:12:38,420 --> 00:12:40,880
And as a person on the front lines,

250
00:12:40,880 --> 00:12:43,829
it's helpful for me to understand
what business we're in.

251
00:12:43,829 --> 00:12:46,130
What the competitive pressures are.

252
00:12:46,130 --> 00:12:48,328
How do we stack up against the competition?

253
00:12:48,328 --> 00:12:51,220
And are we a big player,
are we a small player?

254
00:12:51,220 --> 00:12:55,661
What are our strategic advantages
and what are our disadvantages?

255
00:12:55,769 --> 00:12:58,269
What do we have to overcome
to be better competitors?

256
00:12:58,269 --> 00:13:01,161
I mean, all those things are
important, for me, to understand.

257
00:13:01,161 --> 00:13:04,209
Because when I do my work each day,

258
00:13:04,209 --> 00:13:07,089
hopefully, I'm contributing
by looking for ways

259
00:13:07,089 --> 00:13:09,660
to improve our competitive position.

260
00:13:09,660 --> 00:13:11,680
I'm looking for ways that we can do things

261
00:13:11,680 --> 00:13:13,760
more efficiently, more effectively.

262
00:13:13,760 --> 00:13:17,550
We can streamline,
we can cut out redundancies.

263
00:13:17,550 --> 00:13:21,661
We can find a breakthrough in being
better able to serve the customer

264
00:13:21,661 --> 00:13:27,029
or deliver faster, and that sort of thing.

265
00:13:27,029 --> 00:13:29,120
We need to get our core employees

266
00:13:29,120 --> 00:13:31,240
to work on building the business

267
00:13:31,240 --> 00:13:34,920
and helping the business
prepare for tough times,

268
00:13:34,920 --> 00:13:37,327
and to help us to survive in it.

269
00:13:37,327 --> 00:13:39,827
And we're not going to do that if we think

270
00:13:39,890 --> 00:13:41,540
all the great ideas and all the great work

271
00:13:41,540 --> 00:13:42,660
is going to come from the leadership.

272
00:13:42,660 --> 00:13:44,010
It's just not going to happen.

273
00:13:44,010 --> 00:13:47,494
We need a strong, cohesive, interdependent,

274
00:13:47,494 --> 00:13:52,160
team of people all pulling together
and looking for ways to work together

275
00:13:52,259 --> 00:13:54,070
to make these things happen.

276
00:13:54,070 --> 00:13:58,660
And our leaders, our front line
leaders, our support functions,

277
00:13:58,660 --> 00:14:02,009
all play a critical role in making that happen.

278
00:14:02,009 --> 00:14:03,980
So that people have that orientation,

279
00:14:03,980 --> 00:14:07,339
and the orientation of serving each other.

280
00:14:07,339 --> 00:14:08,730
You talked about competing,

281
00:14:08,730 --> 00:14:11,494
we're going to be competing in
a tough market, we figure,

282
00:14:11,494 --> 00:14:12,899
in the next couple of years.

283
00:14:12,899 --> 00:14:16,993
Well, if it's going to get tough, where
do we want competition to be?

284
00:14:16,993 --> 00:14:19,089
Do we want it to be inside the organization

285
00:14:19,089 --> 00:14:22,120
or do we want it to be us
against other providers

286
00:14:22,120 --> 00:14:24,580
of these goods and services?

287
00:14:24,580 --> 00:14:28,660
So let's stop competing
internally for resources

288
00:14:28,660 --> 00:14:31,430
and let's start finding
ways to serve each other.

289
00:14:31,430 --> 00:14:38,160
So that we optimize the resources
we have and use them to their fullest.

290
00:14:38,279 --> 00:14:40,630
So that we're able to better compete,

291
00:14:40,630 --> 00:14:43,100
against those who we truly
need to be competing against.

292
00:14:43,493 --> 00:14:46,160
How many organizations are operating

293
00:14:46,160 --> 00:14:49,993
where people are fighting,
having turf battles,

294
00:14:49,993 --> 00:14:55,160
and fighting over office space,
or the copy machine, or the forklift,

295
00:14:55,160 --> 00:14:58,680
or whatever it is that we're fighting over.

296
00:14:58,680 --> 00:15:01,326
And, sometimes, even
undermining each other

297
00:15:01,326 --> 00:15:03,160
for our own convenience?

298
00:15:03,160 --> 00:15:05,493
I mean, how much does
that cost the business?

299
00:15:05,493 --> 00:15:08,493
I mean, it's huge, it's absolutely huge.

300
00:15:08,493 --> 00:15:09,740
And, so, we have to stop doing that.

301
00:15:09,740 --> 00:15:13,820
We have to create a culture of commitment

302
00:15:13,820 --> 00:15:15,319
to the success of the whole.

303
00:15:15,326 --> 00:15:17,550
– Mh-hmm, and that's got to be really hard.

304
00:15:17,550 --> 00:15:22,009
When certain places there's
that fight to get to the top,

305
00:15:22,009 --> 00:15:24,660
as opposed to let's help
each other get to the top.

306
00:15:24,660 --> 00:15:28,279
And, I think, a lot of businesses
don't have that atmosphere,

307
00:15:28,279 --> 00:15:31,240
but we need to help each
other in order to succeed.

308
00:15:31,326 --> 00:15:33,326
– Right, that helps take all the egos out.

309
00:15:33,326 --> 00:15:35,639
And just say, "Look,
we all play different roles.

310
00:15:35,639 --> 00:15:39,160
We have different sets of responsibilities."

311
00:15:39,160 --> 00:15:42,493
But when it comes down to it, we all
need to choose accountability

312
00:15:42,550 --> 00:15:44,930
for the success of the whole business

313
00:15:44,930 --> 00:15:46,493
if we're going to make this work.

314
00:15:46,493 --> 00:15:52,159
And if we don't, we're undermining
our ability to successfully compete

315
00:15:52,159 --> 00:15:54,826
in the near term, for sure,
probably, in the long term.

316
00:15:55,230 --> 00:15:58,819
– So when you're looking at
creating that cohesive team.

317
00:15:58,819 --> 00:16:02,260
I think that word you just used,
accountability is the key thing.

318
00:16:02,260 --> 00:16:04,030
How do you create that real accountability

319
00:16:04,030 --> 00:16:05,040
and what does that look like?

320
00:16:05,326 --> 00:16:07,790
– Yes, so often we talk about
holding people accountable.

321
00:16:07,790 --> 00:16:10,440
We say if we need to get better performance,

322
00:16:10,440 --> 00:16:13,720
more results, we need to hold
people more accountable.

323
00:16:13,720 --> 00:16:15,326
We need to get things more into control.

324
00:16:15,326 --> 00:16:16,826
And what that, generally, does is

325
00:16:16,826 --> 00:16:19,949
it creates an environment of micromanagement

326
00:16:19,949 --> 00:16:23,659
and compliance responses from employees.

327
00:16:23,659 --> 00:16:28,326
And I like to say it's pretty hard
to really hold people accountable,

328
00:16:28,326 --> 00:16:30,389
in the sense that we hold them accountable

329
00:16:30,389 --> 00:16:33,326
and still enable them to be responsible.

330
00:16:33,326 --> 00:16:37,000
Because the minute we start
taking charge of something.

331
00:16:37,000 --> 00:16:39,930
We tell somebody, "I can't trust
you to get the work done.

332
00:16:39,930 --> 00:16:41,910
So I'm going to check up on you.

333
00:16:41,910 --> 00:16:43,200
I'm going to follow up with you.

334
00:16:43,200 --> 00:16:45,829
I'm going to make sure you get it done."

335
00:16:45,829 --> 00:16:48,992
The minute that we do that,
we've taken responsibility for it.

336
00:16:48,992 --> 00:16:51,279
We've taken it away from the individual.

337
00:16:51,279 --> 00:16:54,492
Now they're just a pair of hands
doing what we tell them to do.

338
00:16:54,492 --> 00:16:59,325
And we've taken away their sense
of responsibility and commitment,

339
00:16:59,379 --> 00:17:01,449
and they're operating out
of a sense of a need

340
00:17:01,449 --> 00:17:04,140
to comply to keep their jobs.

341
00:17:04,140 --> 00:17:05,780
And there's a huge difference in performance

342
00:17:05,780 --> 00:17:09,825
between those who are operating
just to comply and keep their jobs.

343
00:17:09,980 --> 00:17:13,140
Versus those who are, intrinsically, motivated

344
00:17:13,140 --> 00:17:18,900
and openly choosing their own
accountability to their teams,

345
00:17:18,900 --> 00:17:23,325
to their coworkers, to their leaders,
and the organization, overall.

346
00:17:23,390 --> 00:17:27,830
So it's important for accountability
to be shaped the right way.

347
00:17:27,830 --> 00:17:31,660
To where we orient
people to the big picture.

348
00:17:31,660 --> 00:17:34,290
Here's what we all need
to accomplish as a business.

349
00:17:34,290 --> 00:17:37,280
Here's how our team fits into that.

350
00:17:37,280 --> 00:17:40,789
Here's how our team
interfaces with other teams,

351
00:17:40,789 --> 00:17:45,658
to help us produce whatever it is we
produce or deliver to the customer.

352
00:17:45,658 --> 00:17:48,158
And then inside of our team,

353
00:17:48,158 --> 00:17:51,890
let's make sure we're clear
about what each person does

354
00:17:51,890 --> 00:17:55,150
and how it impacts everybody
else on the team.

355
00:17:55,150 --> 00:17:57,220
And make some
commitments to each other

356
00:17:57,220 --> 00:17:58,990
about how we're going to work.

357
00:17:58,990 --> 00:18:02,190
So that the team can work effectively,

358
00:18:02,190 --> 00:18:05,630
and find ways to improve the
way that we get the workout.

359
00:18:05,630 --> 00:18:08,325
And then the next phase of that,
then, is to take that team

360
00:18:08,340 --> 00:18:10,158
and say, "Okay, how do we now help

361
00:18:10,158 --> 00:18:12,750
those around us to do
what they need to do?"

362
00:18:12,750 --> 00:18:16,160
We're interfacing with these
other teams in the organization.

363
00:18:16,160 --> 00:18:18,090
They have work they need to produce.

364
00:18:18,090 --> 00:18:20,919
What can we do to serve
them and help them,

365
00:18:20,919 --> 00:18:22,970
so that they can do what they need to do?

366
00:18:22,970 --> 00:18:26,160
It's the same mentality we have
to have with our customers.

367
00:18:26,160 --> 00:18:28,090
What am I delivering to my customer?

368
00:18:28,090 --> 00:18:29,350
It's satisfying a need.

369
00:18:29,350 --> 00:18:33,120
My customer is trying to do
something, they want something.

370
00:18:33,120 --> 00:18:37,325
So how do I help them get what
they need, that satisfies them

371
00:18:37,325 --> 00:18:39,440
by their standard, not by mine.

372
00:18:39,440 --> 00:18:41,630
Internally, we have to do the same thing.

373
00:18:41,630 --> 00:18:43,658
As employees, working together as teams,

374
00:18:43,658 --> 00:18:46,658
interfacing with each other,
it has to be the same mentality.

375
00:18:46,825 --> 00:18:48,820
– Yes, it really does.

376
00:18:48,820 --> 00:18:50,059
And one thing that I'm thinking about,

377
00:18:50,059 --> 00:18:54,090
as we talk about making sure
that everybody sees the big picture.

378
00:18:54,090 --> 00:18:56,825
A lot of times it's hard
to apply the big picture.

379
00:18:56,825 --> 00:18:58,559
If, let's say, you're a front line worker

380
00:18:58,559 --> 00:19:01,470
and you have a lot of activities
you're doing, every single day.

381
00:19:01,470 --> 00:19:03,991
It's very hard to understand those activities,

382
00:19:03,991 --> 00:19:07,101
as becoming results to help
the overall organization.

383
00:19:07,101 --> 00:19:08,491
To help the big picture.

384
00:19:08,491 --> 00:19:10,991
How do you bridge that gap?

385
00:19:10,991 --> 00:19:14,440
– I had a group of people I was
working with, a finance group,

386
00:19:14,440 --> 00:19:17,140
and we were doing this in the organization.

387
00:19:17,140 --> 00:19:22,190
Trying to increase individual
understanding of the overall business.

388
00:19:22,190 --> 00:19:23,510
And I remember the finance manager

389
00:19:23,510 --> 00:19:25,710
saying, "Yes, we did this in another company

390
00:19:25,710 --> 00:19:27,490
and we decided that everybody,

391
00:19:27,490 --> 00:19:30,324
to a certain level, needed
to have the big picture.

392
00:19:30,324 --> 00:19:34,980
Those who are like janitorial staff
and other people,

393
00:19:34,980 --> 00:19:36,669
they didn't need to know, they didn't care.

394
00:19:36,669 --> 00:19:38,100
They weren't going to have an impact.

395
00:19:38,100 --> 00:19:41,110
And I said, "Wait a minute,
you can't pick and choose

396
00:19:41,110 --> 00:19:44,110
who is going to make the most impact,

397
00:19:44,110 --> 00:19:45,657
in any given moment in time."

398
00:19:45,657 --> 00:19:47,760
Everybody makes a contribution

399
00:19:47,760 --> 00:19:50,650
and otherwise we wouldn't
be paying for it.

400
00:19:50,650 --> 00:19:52,770
We're investing in people
to do things that help us

401
00:19:52,770 --> 00:19:55,330
get done what we need
to do for the customer.

402
00:19:55,330 --> 00:19:57,830
So everybody needs to
understand the big picture,

403
00:19:57,830 --> 00:19:59,157
to make the right decisions.

404
00:19:59,157 --> 00:20:02,991
And, so, even if you're looking
at the janitor makes decisions 

405
00:20:02,991 --> 00:20:07,157
about how efficiently they
use chemicals, for instance.

406
00:20:07,159 --> 00:20:09,710
Or how efficiently they do the work,

407
00:20:09,710 --> 00:20:13,350
and what they do to provide the environment

408
00:20:13,350 --> 00:20:16,324
such that it's ready for people to work,

409
00:20:16,324 --> 00:20:18,039
and perform, and that sort of thing.

410
00:20:18,039 --> 00:20:20,750
I mean, whatever it is they do
they can do it well,

411
00:20:20,750 --> 00:20:22,299
and they can have a sense of satisfaction

412
00:20:22,299 --> 00:20:23,990
that they're contributing to the whole.

413
00:20:23,990 --> 00:20:28,324
Everybody needs to be part of that, 
you can't exclude people.

414
00:20:28,380 --> 00:20:31,690
It's one organization,
not a two-tiered system

415
00:20:31,690 --> 00:20:34,539
where you have the primary class

416
00:20:34,539 --> 00:20:36,657
and the secondary class,
that doesn't work.

417
00:20:37,090 --> 00:20:41,157
– Yes, it's hard because our
society looks at people that way.

418
00:20:41,157 --> 00:20:42,330
And you have to break that down

419
00:20:42,330 --> 00:20:43,570
when you get into an organization.

420
00:20:43,990 --> 00:20:46,380
– Yes, and, so, one of the
things that works really well

421
00:20:46,380 --> 00:20:47,690
is to bring people together.

422
00:20:47,690 --> 00:20:50,490
I always find that when
you bring a team together.

423
00:20:50,490 --> 00:20:52,840
And you say, "Okay, let's
educate each other.

424
00:20:52,840 --> 00:20:56,550
Let's talk about what each
does in the organization."

425
00:20:56,550 --> 00:20:58,400
And a lot of times people
say, "Well, that's obvious,

426
00:20:58,400 --> 00:20:59,650
we know what each other does."

427
00:20:59,650 --> 00:21:03,860
And I say, "No, everybody take
just two or three minutes,

428
00:21:03,860 --> 00:21:07,890
highlight, here's what I do for,
not the tasks I perform.

429
00:21:07,890 --> 00:21:12,850
Here's what I actually do in terms
of output for the organization.

430
00:21:12,850 --> 00:21:16,000
Here's what I accomplish.

431
00:21:16,000 --> 00:21:18,420
Here are the things that get
in the way of that the most,

432
00:21:18,420 --> 00:21:20,500
that make my job difficult."

433
00:21:20,500 --> 00:21:23,657
And as people understand that
the light bulbs start turning on.

434
00:21:23,657 --> 00:21:25,823
They go, "Oh, I could
probably help you with that."

435
00:21:25,823 --> 00:21:27,950
"I could probably help you with that."

436
00:21:27,950 --> 00:21:29,500
And pretty soon they start talking about

437
00:21:29,500 --> 00:21:31,740
ways they can serve each other.

438
00:21:31,740 --> 00:21:35,460
And if we get them into
that mindset in that activity,

439
00:21:35,460 --> 00:21:37,789
they start making
commitments to each other.

440
00:21:37,789 --> 00:21:41,156
About how they're going to help
each other in the coming months.

441
00:21:41,156 --> 00:21:43,140
And, then, we do follow-up conversations

442
00:21:43,140 --> 00:21:44,809
and give each other feedback.

443
00:21:44,809 --> 00:21:46,880
We can start talking
about how we're doing,

444
00:21:46,880 --> 00:21:48,159
how much better we're doing,

445
00:21:48,159 --> 00:21:49,990
and where we still need work.

446
00:21:49,990 --> 00:21:52,480
And, then, we can start
talking about opportunities

447
00:21:52,480 --> 00:21:53,690
to create breakthroughs,

448
00:21:53,690 --> 00:21:57,490
as we start looking at the overall
systems that we operate in,

449
00:21:57,490 --> 00:22:00,000
and identify the ones that are making

450
00:22:00,000 --> 00:22:02,799
our work the most difficult.

451
00:22:02,799 --> 00:22:06,360
And we identify where we might
be able to streamline something,

452
00:22:06,360 --> 00:22:09,370
or reduce steps, or simplify, or whatever.

453
00:22:09,370 --> 00:22:13,260
Do things concurrently,
instead of doing one,

454
00:22:13,260 --> 00:22:16,656
and then waiting for the next,
and waiting for the next.

455
00:22:16,656 --> 00:22:19,419
There are a lot of things that we can do.

456
00:22:19,419 --> 00:22:22,823
Once we get people having the education,

457
00:22:22,823 --> 00:22:25,070
it's called the business education,

458
00:22:25,070 --> 00:22:29,279
to understand the work that
they're in and how it matters.

459
00:22:29,279 --> 00:22:33,323
I use the example a lot, in sports,
you look at sports players,

460
00:22:33,440 --> 00:22:37,130
football, for instance, since
we're in Super Bowl season.

461
00:22:37,130 --> 00:22:39,740
Everybody, on a sports team,

462
00:22:39,740 --> 00:22:45,960
is well aware of the competition
and their competitive position.

463
00:22:45,960 --> 00:22:48,630
The advantages and
disadvantages each team has.

464
00:22:48,630 --> 00:22:50,230
Their strengths and weaknesses.

465
00:22:50,230 --> 00:22:51,230
They know every player.

466
00:22:51,230 --> 00:22:53,989
There are statistics all over the place,

467
00:22:53,989 --> 00:22:58,323
about what people are good at
and what they're not so good at.

468
00:22:58,323 --> 00:23:01,400
And they use that information

469
00:23:01,400 --> 00:23:05,322
to create a game plan to
defeat the other team.

470
00:23:05,322 --> 00:23:06,679
And, then, during the game,

471
00:23:06,679 --> 00:23:10,130
there are all kinds of indicators
that tell us how we're doing.

472
00:23:10,130 --> 00:23:12,340
So that we can make adjustments

473
00:23:12,340 --> 00:23:16,310
and look for ways to create
a breakthrough, in the game,

474
00:23:16,310 --> 00:23:18,822
if we're behind or struggling,

475
00:23:18,822 --> 00:23:22,020
and we don't do that very well in business.

476
00:23:22,020 --> 00:23:24,190
But Sports is a business,

477
00:23:24,190 --> 00:23:28,429
just as much as any other
organization, for-profit organization.

478
00:23:28,429 --> 00:23:30,690
We're all in it to make money

479
00:23:30,690 --> 00:23:34,270
and be able to meet the
needs of the customer.

480
00:23:34,270 --> 00:23:39,880
So that we have the ability to
remain viable in the marketplace.

481
00:23:39,880 --> 00:23:43,040
So if we apply those
same principles at work.

482
00:23:43,040 --> 00:23:46,200
We find that we need to educate
people about the game plan.

483
00:23:46,200 --> 00:23:49,100
We need to help them understand
what the competition is.

484
00:23:49,100 --> 00:23:53,309
What's at stake each day,
each month, each quarter,

485
00:23:53,309 --> 00:23:55,350
and what are the things
that we need to accomplish.

486
00:23:55,350 --> 00:23:58,570
And then how are we, at a tactical level,

487
00:23:58,570 --> 00:24:01,550
going to contribute so that we can succeed?

488
00:24:01,550 --> 00:24:02,822
– Yes.
– Those are important

489
00:24:02,822 --> 00:24:06,140
conversations to have, and they're
not often had in organizations.

490
00:24:06,140 --> 00:24:07,600
Especially traditional organizations,

491
00:24:07,600 --> 00:24:10,330
where at the top of the
organization pyramid;

492
00:24:10,330 --> 00:24:12,970
all the knowledge, all the understanding

493
00:24:12,970 --> 00:24:16,230
of the big picture, the departments.

494
00:24:16,230 --> 00:24:18,210
How the systems, in the organization,

495
00:24:18,210 --> 00:24:20,322
work together to produce the product,

496
00:24:20,322 --> 00:24:22,780
and satisfy the customer,
all those kinds of things.

497
00:24:22,780 --> 00:24:27,322
The authority to make decisions,
they all tend to reside at the top,

498
00:24:27,322 --> 00:24:29,680
and then get delegated to
lesser and lesser degrees

499
00:24:29,680 --> 00:24:31,080
down through the organization.

500
00:24:31,080 --> 00:24:32,822
So by the time you get to the people

501
00:24:32,822 --> 00:24:35,140
on the front lines, doing the work.

502
00:24:35,140 --> 00:24:36,681
Who have information, by the way,

503
00:24:36,681 --> 00:24:41,030
that nobody else has because
they're doing the core work.

504
00:24:41,030 --> 00:24:42,830
They're interfacing with the customer.

505
00:24:42,830 --> 00:24:46,480
And they have to make decisions
in the moment, all the time,

506
00:24:46,480 --> 00:24:48,822
that have a huge impact on the business.

507
00:24:48,822 --> 00:24:51,429
And, yet, they're the least knowledgeable

508
00:24:51,429 --> 00:24:53,480
about the overall organization,

509
00:24:53,480 --> 00:24:55,655
the impact their decisions are having.

510
00:24:55,655 --> 00:24:58,155
And, so, they have to make
those decisions in a vacuum.

511
00:24:58,155 --> 00:24:59,549
And, quite often, they don't have permission

512
00:24:59,549 --> 00:25:01,155
to make a lot of decisions.

513
00:25:01,155 --> 00:25:03,988
And, so, the decisions don't get made at all.

514
00:25:03,988 --> 00:25:08,330
So that's by default,
whatever happens, happens.

515
00:25:08,330 --> 00:25:09,809
Or there are huge delays

516
00:25:09,809 --> 00:25:12,950
while they try to get
permission to do something.

517
00:25:12,950 --> 00:25:14,840
Or they feed information up the line,

518
00:25:14,840 --> 00:25:17,321
and hope somebody somewhere
does something about it.

519
00:25:17,380 --> 00:25:20,559
That's costing businesses
an incredible amount of money.

520
00:25:20,559 --> 00:25:23,988
Which is why when we work
with people, they're astounded

521
00:25:23,988 --> 00:25:29,850
when they get a 50% improvement
in performance from a team.

522
00:25:29,850 --> 00:25:31,040
How is that possible?

523
00:25:31,040 --> 00:25:34,321
Is it because there's so much slack
in the system and you just don't see?

524
00:25:34,340 --> 00:25:37,060
But when you find that
people are working differently,

525
00:25:37,060 --> 00:25:41,019
more effectively together,
the results are astounding.

526
00:25:41,155 --> 00:25:43,750
– Yes, that is so true.

527
00:25:43,750 --> 00:25:46,290
So this has been a wonderful
conversation, Kevin,

528
00:25:46,290 --> 00:25:48,520
and I just wanted to ask one last question.

529
00:25:48,520 --> 00:25:51,919
In light of the squeeze that
is coming with the market,

530
00:25:51,919 --> 00:25:55,690
and restructuring of organizations
that are coming.

531
00:25:55,690 --> 00:25:57,321
What advice would you give to somebody

532
00:25:57,321 --> 00:25:58,821
on the other side of a restructuring?

533
00:25:58,821 --> 00:26:00,169
And you're still at the organization,

534
00:26:00,169 --> 00:26:03,080
and suddenly you have the responsibility

535
00:26:03,080 --> 00:26:06,488
of three people now because
two other people were let go.

536
00:26:06,488 --> 00:26:08,370
What advice would you give to that person,

537
00:26:08,370 --> 00:26:11,988
as you're trying to look in things,
in the aftermath of that.

538
00:26:12,321 --> 00:26:14,490
– Well, the first thing I would do
is I'd pull my team together

539
00:26:14,490 --> 00:26:18,299
and I'd say, "Okay, let's regroup.

540
00:26:18,299 --> 00:26:19,988
We've all been through a lot.

541
00:26:19,988 --> 00:26:25,487
There's a lot of emotion that we're
experiencing, loss of teammates,

542
00:26:25,487 --> 00:26:28,800
increased workload, increased expectations.

543
00:26:28,800 --> 00:26:31,010
It's a tough spot to be in."

544
00:26:31,010 --> 00:26:33,899
And to be authentic about it,

545
00:26:33,899 --> 00:26:38,654
not to paint a rosy picture of
everything, and spin the message,

546
00:26:38,789 --> 00:26:40,840
and pretend like everything is great.

547
00:26:40,840 --> 00:26:43,987
And nobody has experienced
anything challenging, recently.

548
00:26:43,987 --> 00:26:44,987
But to be authentic about it

549
00:26:44,987 --> 00:26:47,950
and say, "Look, we've gone
through some tough times.

550
00:26:47,950 --> 00:26:50,154
That's a lot of turmoil to deal with.

551
00:26:50,154 --> 00:26:53,600
And I know that you're, probably,
feeling a lot like I am about it.

552
00:26:53,600 --> 00:26:56,410
You have an empty feeling, maybe,
about the people who are gone.

553
00:26:56,410 --> 00:26:58,909
You feel concerned for them.

554
00:26:58,909 --> 00:27:02,020
You have a little bit of anxiety
about our own future,

555
00:27:02,020 --> 00:27:03,780
and how things are going to work out for us.

556
00:27:03,780 --> 00:27:06,690
This is all natural, and I'm not immune

557
00:27:06,690 --> 00:27:08,920
from it any more than you are.

558
00:27:08,920 --> 00:27:11,987
I mean, we all have to
deal with those things.

559
00:27:11,987 --> 00:27:14,799
And the reality is we have to figure out

560
00:27:14,799 --> 00:27:16,700
how to make things work going forward,

561
00:27:16,700 --> 00:27:17,700
so this doesn't happen again.

562
00:27:17,700 --> 00:27:23,654
We need to really figure out how
we can produce, at a higher level.

563
00:27:23,654 --> 00:27:28,190
And not, necessarily, pushing
ourselves to work crazy fast

564
00:27:28,190 --> 00:27:30,399
or ridiculous numbers of hours.

565
00:27:30,399 --> 00:27:34,500
But we have to think smart,
so let's pull together.

566
00:27:34,500 --> 00:27:37,059
Let's analyze the work that we do.

567
00:27:37,059 --> 00:27:38,350
Let's look at the processes

568
00:27:38,350 --> 00:27:39,991
and the systems that we're dealing with.

569
00:27:39,991 --> 00:27:42,487
Let's map some of those and let's identify

570
00:27:42,487 --> 00:27:44,710
what kinds of things are getting in the way,

571
00:27:44,710 --> 00:27:48,200
and let's see if we can't tackle
those and create a breakthrough.

572
00:27:48,200 --> 00:27:53,460
Either in profitability
cycle time, customer response,

573
00:27:53,460 --> 00:27:56,487
or quality of product or service.

574
00:27:56,487 --> 00:27:59,320
Let's go through and figure out
where we can create a breakthrough

575
00:27:59,320 --> 00:28:00,487
in the work that we do.

576
00:28:00,519 --> 00:28:02,850
So that we can have a positive contribution

577
00:28:02,850 --> 00:28:05,559
to the business, to help us be more competitive.

578
00:28:05,559 --> 00:28:07,487
Because the marketplace is unforgiving

579
00:28:07,487 --> 00:28:11,153
and they've just spanked us, and
we don't want that to happen again.

580
00:28:11,280 --> 00:28:14,140
We want to be competitors
in that marketplace.

581
00:28:14,140 --> 00:28:15,250
And if we're smart about it,

582
00:28:15,250 --> 00:28:18,320
this is an asset that we have
that we can leverage,

583
00:28:18,320 --> 00:28:20,653
is our way of working together

584
00:28:20,653 --> 00:28:22,820
that can push us ahead of our competition.

585
00:28:22,890 --> 00:28:25,480
And we can, actually, maybe benefit

586
00:28:25,480 --> 00:28:30,830
from this difficulty because maybe
we can pull ahead of them.

587
00:28:30,830 --> 00:28:32,399
Because we've done some smart things

588
00:28:32,399 --> 00:28:34,010
in the face of these challenges."

589
00:28:34,010 --> 00:28:35,010
That's what I do.

590
00:28:35,010 --> 00:28:36,929
I think people need to just pull together

591
00:28:36,929 --> 00:28:40,440
and face the reality of what's happened,

592
00:28:40,440 --> 00:28:42,490
and the challenges associated with it,

593
00:28:42,490 --> 00:28:44,590
and all that it does to us internally.

594
00:28:44,590 --> 00:28:46,890
And to say, "Okay, what are
we going to choose

595
00:28:46,890 --> 00:28:48,620
to do now going forward?"

596
00:28:48,620 --> 00:28:49,700
And that's what a leader does.

597
00:28:49,700 --> 00:28:52,890
A leader says, "Look,
I'm no different than you.

598
00:28:52,890 --> 00:28:54,779
I'm not going to be phony about it.

599
00:28:54,779 --> 00:28:57,653
I'm going to tell the truth,
this is stressful for me.

600
00:28:57,653 --> 00:29:02,320
And I'm going to choose to do the
best I can for us to be competitive.

601
00:29:02,320 --> 00:29:04,240
And I'm inviting you to work with me

602
00:29:04,240 --> 00:29:08,150
for us to all to work together,
and do this as a team."

603
00:29:08,486 --> 00:29:11,153
– Yes, I agree, and I think a lot of people

604
00:29:11,153 --> 00:29:13,486
are going to need to hear that,
as we go forward.

605
00:29:13,486 --> 00:29:15,986
Thank you so much, Kevin, for
coming on the podcast today.

606
00:29:15,986 --> 00:29:18,153
I really appreciate you
sharing your expertise with us.

607
00:29:18,153 --> 00:29:19,153
– Thanks for having me.

608
00:29:19,153 --> 00:29:21,153
< Outro >

609
00:29:21,153 --> 00:29:24,819
– This has been Count Me In,
IMA's podcast, providing you

610
00:29:24,819 --> 00:29:26,986
with the latest perspectives
of thought leaders

611
00:29:26,986 --> 00:29:28,819
from the accounting and finance profession.

612
00:29:28,819 --> 00:29:31,486
If you like what you heard
and you'd like to be counted in,

613
00:29:31,486 --> 00:29:33,819
for more relevant accounting
and finance education,

614
00:29:33,819 --> 00:29:40,153
visit IMA's website at www.imanet.org.