Solving Inbox Overload with Layers of Logic

AI Builders Club – Club Meeting Minutes | Ep. 2: Build Your AI Inbox Assistant

Meeting Agenda: Tame email chaos with smart, personalized automation

Topic: Can AI help you stop dreading your inbox?

Welcome back to the AI Builders Club meetup.

This week, Chase and Aaron take on a daily productivity drain: overflowing inboxes that bury priorities and delay decisions. From cold outreach to forgotten follow-ups, what if AI could categorize, prioritize, and even pre-draft your emails, all while sounding like you?

In this session, we covered:

• Why existing tools (Gmail, Superhuman, Notion Mail) still leave too much manual triage
  
  
• Key inputs: Gmail or Outlook access, prior email history, calendar, CRMs, Notion, Slack, personal writing samples
  
  
• Ideal outputs: labeled and sorted messages, pre-drafted replies, daily actionable briefs with audit trails
  
  
• The tech stack behind the magic: LLMs (Claude Sonnet, GPT-4o), scheduling logic, email APIs, embeddings
  
  
• The human factor: preserving your unique voice and priorities so AI augments instead of flattens
  
  
• Bonus tangent: rethinking the inbox interface to support agentic workflows
  
  

Club Takeaway: Your inbox can finally work for you, but only if you build a system that reflects your logic and your language.

Adjourned with: “Please don’t replicate my physical mailbox digitally.”

See you at the next meeting. Don’t miss the invite in your inbox.

What is AI Builders Club?

Welcome to the AI Builders Club.

Yeah, it’s a podcast, but it’s also a workshop, a group chat, and your new favorite corner of the internet if you’re trying to build quality automations with AI. This isn’t a snake oil “prompts that print money” operation. It’s hands-on agentic workflows, pro tips, and real talk from two cofounders in the trenches building a new no-code automation platform.

Each week, Aaron Dignan and Chase Adams take on one real-world mess, like inbox chaos, scrambled meeting prep, or clunky client proposals, and walk through how they’d build an AI workflow to fix it. They share the tools, the thought process, the rough edges, and the “okay-but-would-this-actually-work?” moments. At the end of every episode, you’ll have a complete mental model for how to build these flows yourself. And, you’ll stay ahead of the curve with real-time insights on the rapidly evolving AI landscape.

If you’re the one who’s always trying to make things run smoother, faster, or better, you’ll feel right at home here. This is a club for the 10,000 builders who will help the next 10 million people leverage AI to the fullest.

Whether you're consulting, freelancing, or just tinkering after hours, if you’re here, you’re already in the club.