WEBVTT

NOTE
This file was generated by Descript 

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Matt: You're really gonna love this part.

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Are you ready?

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I have no idea what we're
talking about today.

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Oh man.

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100.

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How many points do I get for that one?

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How much XP do I get for that?

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Alison: You get XP for
admitting it, right.

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For not coming in here
and trying to bullshit me.

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I would see right through it anyways.

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But,

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Matt: Oh boy.

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Oh.

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Alison: This is our, our last,
episode before I take a vacation.

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And it is

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Matt: It better be good.

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Alison: Yeah.

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Lining up to be the, the
height of, professionalism,

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sophistication, chaos, and otherwise.

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Feels good.

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Feels great.

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Matt: It does.

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Alison: Aren't those of you who
joined us live on YouTube, excited

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that you did so you could see Matt's
happy dance that he did just now?

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Matt: I do a little
happy dance a lot though?

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I really do dance a lot.

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Alison: Mm-hmm

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Matt: I mean, you can attest to that.

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Alison: I can.

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There's always a lot of dancing.

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Matt: There's a lot of dancing.

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Alison: So I thought today, we could
talk about your favorite, things!

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You know, instead of Oprah's
Favorite Things episode

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it's Matt's Favorite Things.

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So this is, this could be the episode
where you walk us through all of the

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different bits and baubles that you
have to keep yourself productive.

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Matt: Oh man, I can always talk
about productivity systems.

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I mean, it's all I ever think about.

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First off.

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Hello, Alison.

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How are you?

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Alison: I'm good, how are you?

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Matt: Um, let's see.

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Yes.

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So today we were gonna talk about
productivity methods or I was

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specifically gonna talk about productivity
methods, and then I forgot about that.

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We could kind of talk about it in
terms of tools of course, but also just

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Alison: Like things we do
to get through the day.

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I have some of those.

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Matt: Tricks, tips, tips, and tricks!

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Alison: I love that we're on video,
cuz it gives me the chance to show

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off which dice I'm rolling with.

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And so this is since this is our first
live stream, I decided to roll with

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the very first set of dice that I got.

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So this is the super sparkles
are, uh, were a gift from Fitz.

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Matt: I'm ready.

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dice.

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Dee dee dee dee dee

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Alison: I rolled a 21.

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Matt: All right, Alison, what is one
topic that you researched so thoroughly

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during a moment of hyperfocus that you
are now an accidental expert on it?

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Alison: Wow.

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Matt: went into such a zone, such a rabbit
hole that you came out the other side.

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Like I know, I know something
better, more than anybody.

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I actually have one of those too.

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Alison: Uh,  uh, I think that's how
I got started in marketing and more

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specifically social media marketing.

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I won't say that this is now a current
research expert level, uh, anymore,

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since it's a, an ever changing game.

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But I'm pretty sure that one day I just
kind of wanted to know how it all worked,

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like why I was seeing certain things in
my feed and how I could, you know, be more

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successful at getting more engagement.

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And one thing led to another.

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And then suddenly I was charging people
money to  run their social media.

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And it was, it was kind of an accident,
I guess I'll admit here on air, cuz

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I just went down a rabbit hole and
didn't surface for many, many years.

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Matt: Yeah.

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I was just gonna say that mine,
not that I'm allowed to answer this

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question, but mine was captioning.

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I just wanted to see if I could get
Lindsay into a show that I was doing.

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Again,  completely accidentally.

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Alison: I mean, go us, like going on
such hyper focuses that we actually

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managed to make careers and businesses
and touch people's lives with our

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knowledge, that feels kind of good.

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Matt: Dropping knowledge
is...no, it is fun.

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It's really, I think that's one
of the cool things about the ADHD

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brain is that you have that thirst.

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You have the ideas, you have the desire
and, and you'll just burn through things

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that you like, that you're interested in.

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Like that learning, um,
Alison, my number is 30…

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two.

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Alison: 32.

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Your question is

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Matt: Yes,

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Alison: I love this one.

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What is a language you
wish you could speak?

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Note, this absolutely
includes fantasy languages.

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Matt: Whoa.

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Alison: Mm-hmm

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Matt: Okay, so.

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I think my problem is that
apparently languages weren't enough

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of a hyper focus thing for me,
for me to learn them fluently.

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So that's always very frustrating
is that I get to a point with a

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language like a Spanish, especially
since I've been to Spain and Mexico.

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And it's always very frustrating
that I can speak just enough.

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Alison: mm-hmm

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Matt: And then.

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and then I don't understand.

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So it's like,  I'm not able
to be, you know, a part of a

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conversation with strangers.

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I, I can't be that weird guy that
just goes up to strangers and starts

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talking to them while I'm in Mexico.

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Uh, so

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Alison: I'm sorry for your loss.

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Matt: That's okay.

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Spanish.

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I've always loved French though.

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Uh, I think like French was the third
language, which apparently is the

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one where things start to click in.

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So I really understand French when
I hear it, but I don't speak it cuz

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it's very hard to say those things.

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Um, but if we're talking fantasy,

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Alison: Mm-hmm

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Matt: I think it have to be Elvish.

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Right?

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Alison: I knew you were gonna say that.

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I did.

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I was like, Matt's gonna say Elvish.

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Matt: Probably like the French
it's, you know, it's like the

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French of fantasy languages.

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The,

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Alison: Yeah, yeah.

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I think for some reason, I, I almost
always choose Primordial with like, I

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don't know why, but I wanna, I wanna
speak with the beings at first inhabited

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a world and their low grumbling.

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Yeah.

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Um, I, I, whenever I get like
a, you randomly get to pick a

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language nine times outta 10.

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That's what it.

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Matt: That's interesting.

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Alison: I don't know why.

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Matt: Yeah.

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Okay.

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Primorial yeah.

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Love that.

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In this, in this world that
we're building, um, I have this

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whole faction of sexy, assassins
that are all Frenchy French.

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Alison: And Evan plays
the sexiest of assassins.

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Matt: Yeah.

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Uh, one, one time we should have
an episode about is it an aspect

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of ADHD to be attracted to the
avatar of your fellow players?

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am very, very attracted to
Fitz's character named Charlie.

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Alison: I'm very attracted to
Evan's character named Bale.

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Matt: These are just drawings, people.

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These are not human beings.

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They're just cartoons.

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Alison: I'm heading over to our
project management tool, monday.com

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to take that note as a future.

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Cause you know, otherwise
it's just like, PYUNG!

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And gone and, and we'll
never come back to it.

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So!

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Matt: Yes.

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Alison: Here we go into ADHd20,
which houses all of our beautiful

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outlines that we make and, and toss.

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Matt: And that's, and that's
a good segue too, right?

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Because you start talking
about productivity.

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And I think we mentioned last episode,  my
biggest tip, not even a tip is a necessity

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for me is, is writing things down.

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Alison: Mm-hmm

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Matt: Immediately.

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Like don't ever assume that
I will remember anything.

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Yeah, I have to get things out
of my, brain as they happen.

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So that's like a combination
of talking to watches.

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And like I said, last time a command
space will make notes  but yeah, to

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get just what you did, you know, you
opened up the project manager and you

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said we won't remember that later.

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Alison: Having a recording does help.

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Sometimes that keeps us honest.

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I have found myself more and more because
I can't trust my own notes anymore.

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And this is something that's
getting worse with age.

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I used to have elephant brain, man.

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I can still remember choreography from
when I was 12, but I can't remember why I

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walked into a room, like it's bad, but I,
my notes are making less and less sense.

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So I have started recording more and
more, um, client meetings, just so I can

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have that last five minute wrap up of
the things that I said I would go off

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and do before the next time we meet.

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Even if I write that down now, I
either can't find it can't make sense

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of it, forgot the, the things we
talked about, the pain points leading

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up to whatever it is I'm gonna do.

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So now I just, Loom has
become my best friend.

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So I can just record a meeting
and then look back on it.

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Matt: Nice.

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Uh, there's another one.

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You have to pay for it,
but it is pretty amazing.

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It's called otter.ai and you can
just kind of plug it into Zoom or

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all these other things, and it will
just transcribe meetings for you.

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Anything that it hears.

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Similar to our friend Descript
to  translate voice into text.

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Yeah.

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Alison: Interestingly enough.

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So I use like that and I think
it's just a worse program.

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I think it's called Firefly.

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So it, when I set up a Google meeting,
it basically follows me in when I start

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the meeting creepy and transcribes it.

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I don't know if everybody that I've
ever met with while using this platform,

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self included mumbles or I, I have a
really hard time making sense of it.

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I might be able to catch key phrases.

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Um, but I also wonder cuz I'm not a
very good, I'm not an auditory person.

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I, I, I need to, I'm a visual person.

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Like I need to see it.

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And I understand a transcript is written,
but there's something about rewatching, a

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recording that I've already lived through.

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That I can see that and be like, oh,
we're about to dive into the subject.

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I need to rewatch next that doesn't hit
the same on a, on a screen or a piece of

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paper when I'm just reading a transcript.

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I get really, really lost in a
transcript even with a search function.

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So.

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Matt: Okay.

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Yeah.

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I can see that.

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So the thing about all of my productivity
tools is that as I've mentioned,

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I have a problem and that problem
is that  I always think there's

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gonna be something better, right?

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The, the number one rule for any
kind of productivity system is it's

00:11:01.749 --> 00:11:03.969
not going to be perfect for you.

00:11:04.425 --> 00:11:07.384
And, once you  accept that and move.

00:11:08.179 --> 00:11:09.769
Your life will be easier.

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I haven't yet, but I'm working on it.

00:11:13.359 --> 00:11:14.129
Alison: Everyday, Matt!

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Matt: Everyday, just one day at a time.

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Sweet Jesus.

00:11:17.899 --> 00:11:23.629
So, um, yeah, I, I just, uh, that is
really hard for me to learn because

00:11:23.634 --> 00:11:28.705
there are so many talented developers
out there making, to do apps and

00:11:28.705 --> 00:11:35.215
project management apps and, um,
note taking apps and calendar apps.

00:11:35.215 --> 00:11:38.485
I mean, it is an endless, endless line.

00:11:38.875 --> 00:11:43.168
And so many of them are great, and
you think that when something new

00:11:43.173 --> 00:11:47.414
comes out or what's really, really,
really uncomfortable is the dance

00:11:47.474 --> 00:11:50.744
of you try something you're like,
oh, it's not ready for prime time.

00:11:50.864 --> 00:11:51.644
And then you leave it.

00:11:52.109 --> 00:11:53.699
And then, but you have an account.

00:11:53.699 --> 00:11:57.479
So, you know, a year later they come back
and they're like, Ooh, now we have this.

00:11:57.479 --> 00:11:58.529
And I'm like, Ooh.

00:11:58.529 --> 00:12:00.629
And so I'll jump into that again.

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Oh, maybe that's, maybe it's better to the
point where I will like be able to use it.

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Um, no, no, really what you need
to do is to stop the switching

00:12:13.799 --> 00:12:15.509
back and forth if you can.

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I think right now people are
trying to find the one and done

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the one that does everything.

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So there is an app called Notion,
which is really, really amazing.

00:12:25.720 --> 00:12:30.550
I use it as just a pure Wiki that,
cuz you can easily put whatever you've

00:12:30.555 --> 00:12:33.400
written online, but it's super powerful.

00:12:33.660 --> 00:12:38.550
It's, It's a combination of, of
a database app like Airtable with

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a writing app, like, you know,
Microsoft Word with task management

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and just all kinds of calendaring.

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But, it does try to do
all of those things.

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And I, I have not been able to
successfully, live inside one app to

00:12:55.575 --> 00:12:57.585
much to my chagrin, much to my chagrin.

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And I think it's partly because my
brain is going to jump around and I

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want to learn about new things and I'm
gonna wanna keep testing new things.

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Um, so as I mentioned, one of the
first things my ADHD coach said was

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alright, yes, I, I know the world
of the magical new unicorn app,

00:13:19.382 --> 00:13:20.582
that's coming around the corner.

00:13:20.582 --> 00:13:22.502
She knows that she lives that herself.

00:13:22.562 --> 00:13:28.262
She says, just find ones that do
the best job for you right now.

00:13:29.252 --> 00:13:33.332
And then don't leave them for a while.

00:13:33.872 --> 00:13:40.176
So I'm very proud of myself
for the last almost year now

00:13:40.326 --> 00:13:44.101
sticking to three -ish main apps.

00:13:44.351 --> 00:13:51.231
And they are, there's a todo app slash
sort of project management called Todoist.

00:13:51.596 --> 00:13:54.876
That is for like quick
capturing  things I have to do.

00:13:54.926 --> 00:13:59.241
And the reason that it won out of the
others, it has so many integrations.

00:13:59.301 --> 00:14:04.284
So you could, anywhere you are at any
moment, you can get something into to do.

00:14:04.314 --> 00:14:04.704
And that's the

00:14:04.884 --> 00:14:05.304
Alison: mm-hmm

00:14:05.754 --> 00:14:06.054
yep.

00:14:06.174 --> 00:14:07.074
Matt: Todoist sorry.

00:14:07.114 --> 00:14:11.894
Todoist .The second set of things,
the note app is called Obsidian.

00:14:12.504 --> 00:14:17.239
And then the last one is basically Google
calendar, but I have different interfaces.

00:14:17.239 --> 00:14:18.229
So I like this.

00:14:18.679 --> 00:14:25.759
I like this Mac app called Fantastical
because you can, you know, with a key

00:14:25.849 --> 00:14:30.469
command, you can open up a, just a
little prompt and you can write, um,

00:14:30.739 --> 00:14:34.579
lunch with Alison tomorrow at noon.

00:14:35.342 --> 00:14:39.522
And it will, you know, spit
out that into your calendar.

00:14:40.362 --> 00:14:42.222
And you can set that up
for multiple calendars.

00:14:42.282 --> 00:14:47.322
And also, also Fantastical has this
really nice, um, new thing where

00:14:47.322 --> 00:14:50.202
you can schedule so you can sit, it

00:14:50.332 --> 00:14:50.552
Alison: Mm.

00:14:50.657 --> 00:14:52.992
Matt: Give you a link, so you
can set up a bunch of different.

00:14:53.052 --> 00:14:57.492
Um, that was one major pain point is
like, if I wanna have a meeting with

00:14:57.492 --> 00:14:59.982
someone it's like, so when are you free?

00:15:00.256 --> 00:15:02.566
Email two, I'm free here, here, here.

00:15:02.776 --> 00:15:05.566
Email three, please, please.

00:15:05.626 --> 00:15:09.076
So it's very, it still makes
me uncomfortable to send a link

00:15:09.106 --> 00:15:10.576
like that, but it really works.

00:15:11.760 --> 00:15:14.490
Those are the three main ones
and I've used one more app,

00:15:14.820 --> 00:15:16.800
sometimes, it's called Drafts.

00:15:16.850 --> 00:15:18.230
It's Mac only.

00:15:18.830 --> 00:15:21.410
And what Drafts does is like
little snippets of text.

00:15:21.420 --> 00:15:24.240
Like if it's not important enough,
really to get into Obsidian.

00:15:24.660 --> 00:15:27.480
Sometimes I'll even write texts in Drafts.

00:15:27.870 --> 00:15:32.280
Like if I need to reply to someone,
because if I, I know that if I open up

00:15:32.280 --> 00:15:36.420
my messages app on the computer, I will
read things and I'll get distracted.

00:15:36.510 --> 00:15:41.700
The, the goal for me currently
is to find every way possible to

00:15:41.700 --> 00:15:45.120
not get sucked into something.

00:15:45.390 --> 00:15:48.743
So  if I have to write an email,
then I try to do it in another

00:15:48.743 --> 00:15:50.603
app, like Drafts or Obsidian.

00:15:51.023 --> 00:15:51.353
Right?

00:15:52.013 --> 00:15:54.773
And, and then I'll send it to mail.

00:15:55.613 --> 00:16:00.383
Because if I can skip the inbox,
then that's just one more chance

00:16:00.383 --> 00:16:01.973
that I won't get sucked in.

00:16:02.023 --> 00:16:02.563
Alison: Interesting.

00:16:03.109 --> 00:16:07.429
Yeah, I'm so guilty of, oh, I'm just gonna
hop in here and send that quick email.

00:16:08.149 --> 00:16:10.609
And then I get distracted,
especially cuz I have like nine

00:16:10.759 --> 00:16:12.409
inboxes or something obscene.

00:16:13.489 --> 00:16:15.139
So it's bad.

00:16:15.139 --> 00:16:15.979
It's a problem.

00:16:16.054 --> 00:16:19.234
Matt: It can be real, real frustrating.

00:16:19.354 --> 00:16:22.054
And so  those are the
three things I'm I'm using.

00:16:22.424 --> 00:16:24.624
Todoist is, is pretty easy to explain.

00:16:24.704 --> 00:16:28.954
I would go ahead and say that
if I weren't a programmer and

00:16:28.954 --> 00:16:31.394
I preferred looking at text,

00:16:32.084 --> 00:16:32.444
Alison: mm-hmm

00:16:32.444 --> 00:16:34.804
Matt: I would not recommend
Obsidian for most people.

00:16:34.834 --> 00:16:35.704
I really wouldn't.

00:16:36.154 --> 00:16:39.791
Uh, it's really, really fast because
the nice thing about Obsidian

00:16:39.796 --> 00:16:44.771
it's super safe because it's
actually files on your computer.

00:16:44.981 --> 00:16:49.183
So if Obsidian for some reason goes
under, like the app, the company, you

00:16:49.183 --> 00:16:53.859
still have all of your data in files,
little markdown files, which are

00:16:53.859 --> 00:16:55.359
text files, which can take anywhere.

00:16:55.389 --> 00:16:58.029
So you'll never ever lose
your data in that way.

00:16:58.313 --> 00:16:59.153
So super secure.

00:16:59.200 --> 00:17:04.398
But, it also is kind of a tinkerer's
dream, which is a pro and a con for me.

00:17:04.413 --> 00:17:05.223
It's really great.

00:17:05.253 --> 00:17:10.554
And especially for D&D, it's incredible
for D&D because  you can drag files

00:17:10.554 --> 00:17:12.294
and throw things in there as well.

00:17:12.604 --> 00:17:15.204
And so  you kind of have
your own miniature database

00:17:15.234 --> 00:17:17.274
of just files, which is fun.

00:17:17.334 --> 00:17:21.624
And, and the magic of Obsidian really
is this concept of back linking.

00:17:21.954 --> 00:17:27.474
So if you, with just like the smallest bit
of formatting, you can just type as normal

00:17:27.534 --> 00:17:29.634
you again, you don't switch any context.

00:17:29.634 --> 00:17:38.877
You say, um, the party, rescued
brackets, Ireena from Strahd, and

00:17:39.177 --> 00:17:41.277
that links that one sentence to

00:17:43.287 --> 00:17:45.177
No, that's what you I'm making it up.

00:17:45.567 --> 00:17:46.197
That hasn't happened.

00:17:46.947 --> 00:17:48.447
Uh, keep going.

00:17:48.567 --> 00:17:55.667
So in that one sentence, I've, I've
linked, Ireena and Strahd who, and

00:17:55.672 --> 00:17:59.597
they have their, they each have
their own files, their own pages.

00:17:59.787 --> 00:18:03.307
So on the Ireena page, I can write
anything I want about Ireena, a

00:18:03.337 --> 00:18:07.377
picture, any, any kind of information
I want about her, same with Strahd.

00:18:07.617 --> 00:18:12.537
But now when I go to Ireena's
page, I'll see a link to that one

00:18:12.542 --> 00:18:16.497
sentence that I wrote, it just kind
of blank, blank, blank, and you

00:18:16.497 --> 00:18:18.177
can just hop all the way around.

00:18:18.177 --> 00:18:23.877
So it's really great for an
ADHD brain because you don't sit

00:18:23.877 --> 00:18:25.467
around and futz with folders.

00:18:26.046 --> 00:18:28.296
Notion is similarly amazing.

00:18:28.506 --> 00:18:32.016
Yeah, Fitz is saying Notion's lack
of privacy is off-putting, I wish

00:18:32.016 --> 00:18:34.506
Obsidian worked better for me cuz
the platform is way more secure.

00:18:34.506 --> 00:18:34.806
Yeah.

00:18:35.586 --> 00:18:41.412
Um, I understand though Obsidian is just,
it is not on the user friendly side.

00:18:41.417 --> 00:18:43.302
It's it's it's just a little too nerdy.

00:18:43.482 --> 00:18:47.352
But for me, especially when I'm
working on code, because I could

00:18:47.357 --> 00:18:51.282
use my actual code editor and
open up any of my Obsidian files.

00:18:51.687 --> 00:18:53.187
Which is really amazing.

00:18:53.547 --> 00:18:58.737
And going back to D&D there is,
there are nerds that take my virtual

00:18:58.737 --> 00:19:06.117
tabletop of choice and allow you
to point my code editor to a folder

00:19:06.177 --> 00:19:11.607
and turn that into an entire module
adventure, just with markdown files.

00:19:11.877 --> 00:19:13.617
And that can be read by Obsidian.

00:19:13.707 --> 00:19:19.107
So it's like,  it's a nerd's, PKM, , you
know,  Personal Knowledge Management.

00:19:19.207 --> 00:19:25.057
That's what the, the newest, um,
name for like a note taking app is.

00:19:25.387 --> 00:19:27.932
That Notion and Obsidian,
they're not just note apps.

00:19:27.932 --> 00:19:32.912
They're, PKMS they're
personal knowledge managers.

00:19:33.212 --> 00:19:34.202
Or management.

00:19:34.302 --> 00:19:36.002
Alison: I demand a sexier name than that.

00:19:36.072 --> 00:19:37.452
Matt: I know it's not super sexy.

00:19:37.632 --> 00:19:38.082
Yeah.

00:19:38.162 --> 00:19:39.182
I've been talking a lot.

00:19:39.182 --> 00:19:40.442
Please say something, help me.

00:19:43.307 --> 00:19:46.547
Alison: You're just so good at it though,
Matt, like, I don't have as much to

00:19:46.547 --> 00:19:52.193
add, but what was kind of coming to
mind was, um, so we'll pull back the

00:19:52.193 --> 00:19:56.123
curtain here for a minute into the inner
workings of Bivins Brothers Creative.

00:19:56.573 --> 00:20:01.223
Um, and so I guess more than a year
ago, maybe even closer to two, at this

00:20:01.223 --> 00:20:06.833
point, we were in desperate search
of our own kind of project management

00:20:06.833 --> 00:20:10.643
note taking, we were kind of doing what
Matt was saying is nearly impossible.

00:20:10.643 --> 00:20:12.663
You're not gonna find an all-in-one.

00:20:12.683 --> 00:20:16.013
So find the solutions that
fit the need, um, and then

00:20:16.018 --> 00:20:18.443
tailor them to your existence.

00:20:18.796 --> 00:20:24.136
But one way that we did not all see
eye to eye on at all was project

00:20:24.136 --> 00:20:27.736
management and task management and how
we were gonna hold ourselves and one

00:20:27.736 --> 00:20:31.576
another accountable to deadlines and
deliverables and due dates and all of

00:20:31.576 --> 00:20:32.866
those other "d" words that we hate.

00:20:33.466 --> 00:20:39.761
And so Matt surprising to no one took
point on this project and would find

00:20:39.821 --> 00:20:45.191
different tools and we would, you know,
take their free trial periods and test

00:20:45.191 --> 00:20:47.741
them out, try and run a project on them.

00:20:47.741 --> 00:20:50.261
And there were some that
we collectively hated.

00:20:50.571 --> 00:20:53.383
There were some where some would
hate and some would love and

00:20:53.383 --> 00:20:54.883
Notion was definitely that one.

00:20:55.333 --> 00:21:00.343
When Matt presented Notion
to us he was on cloud nine.

00:21:00.343 --> 00:21:05.833
He was so excited and he even took
the time to like personalize little

00:21:06.273 --> 00:21:10.243
personal pages for me and Evan with
graphics and things he thought we

00:21:10.243 --> 00:21:13.063
would, you know, grip, hold of.

00:21:13.693 --> 00:21:15.583
Evan hated it, hated it.

00:21:15.613 --> 00:21:16.513
Matt: So much.

00:21:17.323 --> 00:21:18.433
Alison: I was somewhere in the middle.

00:21:18.433 --> 00:21:22.693
Like I was because of the work Matt
had done, I think had Matt just

00:21:22.693 --> 00:21:25.033
opened it up to a blank screen.

00:21:25.983 --> 00:21:31.453
My feelings would've been more similar
to, to Evan's, but because you knew

00:21:31.453 --> 00:21:34.663
me enough to at least not give me
a totally blank screen and at least

00:21:34.663 --> 00:21:36.463
like, show me the possibilities.

00:21:37.003 --> 00:21:40.063
I, I was like, okay, I could, I
could see a world where this works,

00:21:40.453 --> 00:21:43.603
um, in the, in a world, um, where.

00:21:43.663 --> 00:21:45.493
We didn't choose that one in the end.

00:21:45.553 --> 00:21:47.563
And sometimes, sometimes I regret that.

00:21:47.578 --> 00:21:48.298
Matt: I regret it.

00:21:48.328 --> 00:21:54.058
I regret it because not too, too long
after that they did open up integrations

00:21:54.118 --> 00:21:59.851
too, which,  it's still not, not,
not where Monday is even, but it...

00:22:00.215 --> 00:22:04.145
the thing about The thing about
Notion is so daunting is that

00:22:04.295 --> 00:22:05.705
you have that blank slate.

00:22:06.095 --> 00:22:10.738
But the thing about Monday and these
other ones, Monday, Asana, and Click Up.

00:22:10.788 --> 00:22:12.498
They're super daunting to me.

00:22:13.038 --> 00:22:17.988
Because it is just, if, when I
open it up, it is no noise, nonstop

00:22:17.988 --> 00:22:20.238
noise, and I can't turn it off.

00:22:20.238 --> 00:22:24.318
Like Monday is so hard for me to
go into because it never starts

00:22:24.318 --> 00:22:25.578
me where I want it to start.

00:22:25.668 --> 00:22:28.758
And I have to find every
time where I want it to go.

00:22:28.818 --> 00:22:33.055
And in that journey of getting where I
need to go,  once I get there, it's great.

00:22:33.595 --> 00:22:37.015
But in that journey, I'm
just, I'm so distracted.

00:22:37.070 --> 00:22:39.620
Alison: I, I told Matt, it
was, I guess a couple of months

00:22:39.625 --> 00:22:42.060
ago that I, I Matt-ed, Monday.

00:22:42.090 --> 00:22:46.800
Like I, I just like sat down with here's
the problem, how am I gonna fix it?

00:22:46.800 --> 00:22:51.390
And I just went into hyper-focus
mode until I had built exactly the

00:22:51.390 --> 00:22:56.100
dashboard with exactly the views that
I needed to make my little brain work.

00:22:56.580 --> 00:23:00.780
That's one big way that I differ
from, I think you and Evan is, I am

00:23:00.840 --> 00:23:03.390
constantly like zooming in and out.

00:23:04.320 --> 00:23:06.180
So I'm looking at the big
picture and then I'm looking at

00:23:06.180 --> 00:23:08.190
the, the levels of granularity.

00:23:08.760 --> 00:23:14.130
There's there's a fun word to try and
say, um, granularity, um, up next we

00:23:14.130 --> 00:23:17.010
will start an ASMR podcast anyways.

00:23:17.085 --> 00:23:17.775
Matt: Granularity

00:23:18.160 --> 00:23:22.580
Alison: I still though, I remember
the day that you and I were on a call

00:23:22.580 --> 00:23:26.780
and we figured out that we probably
weren't going to find something that

00:23:26.780 --> 00:23:28.970
made everybody happy all of the time.

00:23:29.390 --> 00:23:29.660
Matt: No.

00:23:30.010 --> 00:23:32.770
Alison: But giving ourselves that freedom,
cuz we had been trying to do that up.

00:23:32.770 --> 00:23:39.040
We had been trying to find the solution
that would give each of us what we needed.

00:23:39.280 --> 00:23:43.180
And when you just had, I remember watching
the light bulb go off in your head.

00:23:43.185 --> 00:23:47.020
Of it doesn't have to be perfect and
it doesn't have to be for all of us.

00:23:47.020 --> 00:23:52.830
If I can integrate it enough to
get things into my personal PKM.

00:23:53.080 --> 00:23:53.500
Matt: Mm-hmm

00:23:54.310 --> 00:23:56.740
Alison: I wanna say PKD, I want
it to be like database instead

00:23:56.740 --> 00:23:57.880
of manager for some reason,

00:23:57.970 --> 00:23:58.180
Matt: Sure.

00:23:58.270 --> 00:23:58.810
Go for it.

00:23:59.684 --> 00:24:03.404
Alison: When you realized you could
hack Monday enough to get what

00:24:03.404 --> 00:24:07.844
you needed out of it, while also
giving me what I needed in it, um,

00:24:07.844 --> 00:24:08.924
that kind of changed everything.

00:24:09.434 --> 00:24:13.184
Um,  do you have any non-digital
things that you do ever, or is all

00:24:13.184 --> 00:24:16.304
of Matthew Bivins' life all the
time, digital and digital only?

00:24:16.604 --> 00:24:23.114
So are there any, yeah, like, you know,
uh, analog  productivity hacks or, or

00:24:23.114 --> 00:24:25.844
things, um, that you've gotten to know

00:24:26.174 --> 00:24:26.684
Matt: Yeah,

00:24:26.684 --> 00:24:31.769
Well, I mean, most of them are digital,
but  one year, Lindsay bought me a

00:24:31.769 --> 00:24:33.839
bunch of incredible fountain pens.

00:24:33.839 --> 00:24:38.369
I really just wanted to connect with
my father who always used a fountain

00:24:38.369 --> 00:24:41.129
pen to write everywhere he went.

00:24:41.189 --> 00:24:45.419
And he had beautiful handwriting and,
uh, so I wanted to connect with him.

00:24:45.424 --> 00:24:51.073
So I, so Lindsay found this, this maker
of fountain pens, they're made for people

00:24:51.299 --> 00:24:53.759
with ADHD in that they, you can drop them.

00:24:53.819 --> 00:24:57.479
They actually have a video on their
website where they, they drive

00:24:57.484 --> 00:25:02.969
a car over their pens, they're
super, they're tank-like, um, but

00:25:03.119 --> 00:25:05.849
really, really fantastic pens.

00:25:05.909 --> 00:25:09.239
She gave me a couple of those
with different type nibs.

00:25:09.359 --> 00:25:16.349
And I always have a, um, like a moleskine
or a, or a leuchtturm or something around.

00:25:16.439 --> 00:25:20.104
And, and so what I, what I do
with that is a couple of things.

00:25:20.109 --> 00:25:25.684
Number one, when I'm starting a
project, it usually has to be some kind

00:25:25.684 --> 00:25:27.944
of visual thing, much like yourself.

00:25:27.994 --> 00:25:33.334
And so one thing I do is mind map a
lot, if I cannot figure something else

00:25:33.364 --> 00:25:37.204
out, and there are, there are some
really great mind mapping digital tools.

00:25:37.774 --> 00:25:44.194
Um, but sometimes you just want
to paper and pen it, cuz you can

00:25:44.194 --> 00:25:48.064
just draw and write and draw and
write and all the little boxes and

00:25:48.069 --> 00:25:50.164
lines that go just so much easier.

00:25:50.764 --> 00:25:55.174
Uh, and then the second thing I'm
trying to do, I'm trying to do is one

00:25:55.174 --> 00:26:00.559
thing of my day that I feel like I'm
missing is, the downside of having

00:26:00.559 --> 00:26:05.059
quick capture and an incredible app
like Todoist to capture all the tasks.

00:26:05.159 --> 00:26:10.089
And sometimes they all, and a
lot of them end up on today.

00:26:10.749 --> 00:26:16.989
I try to not overload today, but,
but when they do, I try to sit down

00:26:16.989 --> 00:26:23.619
with something that is not digital
and pick three, maybe four things.

00:26:24.159 --> 00:26:24.579
Alison: Mm-hmm.

00:26:24.854 --> 00:26:27.579
Matt: Honestly, one
thing needs to be done.

00:26:27.609 --> 00:26:32.609
And at the end of the day, and
this has gotta be, an ADHD key.

00:26:32.969 --> 00:26:36.929
This has got to be, cuz it feels
so correct when I do this right.

00:26:36.959 --> 00:26:37.259
But.

00:26:37.507 --> 00:26:41.737
If I say, I'm gonna do this one thing, and
if I do this one thing, then a successful

00:26:41.737 --> 00:26:44.437
day, it is a successful day, period.

00:26:45.197 --> 00:26:49.787
If I have like a major list of stuff and
I'm just checking random stuff off, I

00:26:49.787 --> 00:26:51.587
might still have a major list of stuff.

00:26:51.592 --> 00:26:56.117
And I only focus on the stuff I didn't
get done, which makes me feel bad.

00:26:56.717 --> 00:26:59.537
So when I do this, when I
follow this, there's a couple

00:26:59.537 --> 00:27:01.592
of different methodologies.

00:27:01.592 --> 00:27:03.812
There's, there's a new one called Bento.

00:27:03.812 --> 00:27:05.972
There's a really great
one called Make Time.

00:27:06.362 --> 00:27:07.472
Very, very similar.

00:27:07.742 --> 00:27:10.862
Don't look at your whole task list.

00:27:11.342 --> 00:27:13.322
You pick three ding dang things.

00:27:13.802 --> 00:27:15.362
One has to be done.

00:27:16.082 --> 00:27:19.472
A second one is like, if you have
time for that, and then maybe a

00:27:19.472 --> 00:27:21.182
third one is like small and fun.

00:27:21.632 --> 00:27:24.482
And if you can get all three done,
then your day is just gonna be

00:27:25.022 --> 00:27:25.442
Alison: Made

00:27:26.222 --> 00:27:26.612
Matt: Made.

00:27:27.302 --> 00:27:31.382
So that's what I'm trying to use paper
for, because while there are beautiful

00:27:31.382 --> 00:27:35.492
apps like Bento and Make Time, it does
feel real good to write those out.

00:27:35.732 --> 00:27:39.722
Do you have any tips and tricks now
that I've talked the whole podcast?

00:27:40.037 --> 00:27:43.387
Alison: Uh, man, get on
TikTok and find ADHD TikTok.

00:27:43.467 --> 00:27:49.377
It's so fun to watch it cuz some things
I've realized I do without being told to.

00:27:49.377 --> 00:27:50.307
And I'm like, I do that.

00:27:50.307 --> 00:27:51.597
So now I know why I do that.

00:27:51.657 --> 00:27:56.187
Like I saw one recently, uh, where
somebody just gave the tip of, do you need

00:27:56.187 --> 00:27:57.447
to be productive while you're at home?

00:27:57.447 --> 00:27:59.847
Especially if you're working from home?

00:28:00.567 --> 00:28:01.497
Keep your shoes on.

00:28:02.337 --> 00:28:04.347
It sends a signal to your brain.

00:28:04.797 --> 00:28:06.507
This is not cozy time.

00:28:07.017 --> 00:28:08.427
This is, and I do that.

00:28:08.427 --> 00:28:13.107
I've done that when I first made
the switch long before the pandemic

00:28:13.152 --> 00:28:16.002
Matt: Uh, oh, I'm
putting my shoes back on.

00:28:16.002 --> 00:28:17.187
Alison: Put your shoes back on!

00:28:17.487 --> 00:28:20.697
When I made the switch before the
pandemic to work from home many,

00:28:20.697 --> 00:28:23.427
many years ago, I, I started a rule.

00:28:23.432 --> 00:28:25.262
I had two hard and fast rules.

00:28:25.592 --> 00:28:29.792
One I could wear PJs, but they had to be
different PJs than the ones I woke up in.

00:28:32.342 --> 00:28:36.362
No going from bedtime into daytime.

00:28:36.392 --> 00:28:41.822
So cozy clothes are fine, but they have
to be clean, fresh, not what I slept in.

00:28:42.182 --> 00:28:44.402
Two, no working on the couch.

00:28:44.432 --> 00:28:47.702
Cuz I knew that that would become
slippery slope to working on any surface

00:28:47.702 --> 00:28:51.932
all over the house and having no work
well and having no work/life balance.

00:28:52.472 --> 00:28:55.472
Um, and so I, I made those rules.

00:28:55.472 --> 00:28:58.592
I stuck to those rules and somewhere
along the way, I started both getting

00:28:58.597 --> 00:29:03.542
dressed, not in PJ's, but in actual
clothing and also putting on shoes.

00:29:03.782 --> 00:29:07.712
And then now to hear somebody else be
like, yeah, put on shoes, but try it.

00:29:07.712 --> 00:29:11.792
It does, I I'm, I'm worse about it in the
winter when I wanna be wearing slippers.

00:29:11.792 --> 00:29:15.212
So I have like hard-soled slippers that
are like my daytime slippers that are

00:29:15.217 --> 00:29:16.682
different from my nighttime slippers.

00:29:16.982 --> 00:29:17.202
Matt: Yes.

00:29:17.422 --> 00:29:21.922
And, and for those of you, uh, like our
friend Fitz that says shoes in the house

00:29:21.942 --> 00:29:23.612
are a deal breaker, which I understand,

00:29:23.942 --> 00:29:25.202
Alison: So have house shoes.

00:29:26.192 --> 00:29:28.172
Matt: Or, or business socks.

00:29:28.232 --> 00:29:31.952
Alison: It's about sending the signal to
your brain, that this is a differentiation

00:29:31.952 --> 00:29:34.802
of time and space, because as we've
talked about before, we don't have

00:29:34.802 --> 00:29:41.252
the same relationship with time that
neurotypical people may, and that's fine.

00:29:41.252 --> 00:29:45.752
And so it's all about another trick
that I learned is, and it's kind of

00:29:45.757 --> 00:29:47.102
in line with what you were saying.

00:29:47.612 --> 00:29:54.932
First thing in the day, you need to come
up with some kind of low reach gratifying

00:29:54.932 --> 00:29:58.892
task because that starts signaling the
brain that today's gonna be a good day.

00:29:58.892 --> 00:30:00.242
Today's gonna be a productive day.

00:30:00.542 --> 00:30:05.672
So if, even if it's like, you know, on
it, it's your day off and you were gonna

00:30:05.972 --> 00:30:11.972
clean the house and do the laundry and
the dishes, and also binge watch, you

00:30:11.972 --> 00:30:13.622
know, whatever the latest and greatest is.

00:30:13.922 --> 00:30:16.982
Don't get up and go to the
couch, get up and do a, just, you

00:30:16.982 --> 00:30:18.662
know, take the garbage outside.

00:30:19.502 --> 00:30:22.892
It's two minutes, but then that
signals to your brain, we're

00:30:22.892 --> 00:30:24.062
being productive right now.

00:30:24.062 --> 00:30:29.972
And that feels so good that you associate
that good feeling, that accomplishment

00:30:30.272 --> 00:30:33.422
with marking more tasks off your list.

00:30:33.472 --> 00:30:37.162
Because it's so much harder to lift
yourself out of that borderline,

00:30:37.162 --> 00:30:40.282
you know, just lethargic,
comatose state on the couch.

00:30:40.552 --> 00:30:43.282
Then if you just stay
upright in the beginning.

00:30:43.672 --> 00:30:48.802
And that's where I think people with
ADHD get a bad rap for procrastinating.

00:30:48.802 --> 00:30:50.932
It's not, you know, something we're doing.

00:30:50.932 --> 00:30:54.862
It's something that we fell into
and if we had just reversed order,

00:30:55.282 --> 00:30:57.772
um, and in reversed engineered that.

00:30:57.802 --> 00:31:00.952
Um, and so now I do, when I know I have to
get through some things, I'll try and get

00:31:00.952 --> 00:31:07.912
up, do something gratifying first and see
how long I can keep that momentum going

00:31:07.912 --> 00:31:12.012
until I'm ready to sit on my butt and
binge watch something, which is also okay.

00:31:12.052 --> 00:31:12.862
Matt: Is also okay.

00:31:12.922 --> 00:31:15.622
Which is also, you know, you get
points, you get points for these things.

00:31:15.892 --> 00:31:20.722
Um, but, but there's a system called
Eat the Frog, which is the opposite

00:31:20.722 --> 00:31:21.622
of what you just talked about.

00:31:21.622 --> 00:31:21.862
Right.

00:31:21.862 --> 00:31:25.762
Do the most difficult unpleasant
thing first to get outta your way.

00:31:25.912 --> 00:31:27.172
That just doesn't work for us.

00:31:27.172 --> 00:31:28.792
I don't think it works for us at all.

00:31:29.006 --> 00:31:32.966
I think it has to be a way to,
like you said, you need that

00:31:33.036 --> 00:31:37.086
reinforcement and that kind of
like rollercoasterness of, okay.

00:31:37.086 --> 00:31:38.166
Well I guess I'm working now.

00:31:38.166 --> 00:31:38.376
Okay.

00:31:38.376 --> 00:31:40.086
Maybe I can do the, okay.

00:31:40.086 --> 00:31:41.916
Maybe the frog is, is edible now.

00:31:41.986 --> 00:31:44.906
Alison: I, I always get my brain
,chemicals mixed up about what's

00:31:44.926 --> 00:31:46.366
serotonin and what's dopamine.

00:31:46.366 --> 00:31:49.396
And, but there is something
chemical to that, you know, I've,

00:31:49.516 --> 00:31:53.116
I've accomplished something that,
that just gets you into that mode.

00:31:53.626 --> 00:31:53.896
Maybe.

00:31:53.896 --> 00:31:56.146
I don't know somebody who knows
science better than me is that

00:31:56.151 --> 00:31:57.826
serotonin, dopamine or something else?

00:31:58.366 --> 00:31:59.626
Um, but.

00:32:00.346 --> 00:32:02.116
So, yeah, I don't think
Eat the Frog would work.

00:32:02.116 --> 00:32:05.446
And I also just want to quickly
say, as far as humans go, we

00:32:05.446 --> 00:32:06.676
don't have to earn our rest.

00:32:06.676 --> 00:32:10.336
Like we just get to rest
because like we're not robots.

00:32:10.351 --> 00:32:10.561
Matt: True.

00:32:11.506 --> 00:32:16.066
Alison: Sometimes you feel like, oh,
I, I can't sit still or I can't take

00:32:16.066 --> 00:32:21.766
a day until, uh, no, you can, if
you want to, you absolutely can just

00:32:22.186 --> 00:32:24.586
drop it and do what you wanna do.

00:32:24.616 --> 00:32:28.146
We give you permission and you
should give yourself permission too.

00:32:28.231 --> 00:32:28.531
Matt: Mm-hmm

00:32:29.431 --> 00:32:29.941
Yes.

00:32:30.271 --> 00:32:32.371
Tell 'em ADHd20 said so.

00:32:32.991 --> 00:32:35.454
Alison: the way, we didn't do a good job.

00:32:35.459 --> 00:32:38.694
So last week we told everybody
that we now have Patreon and we

00:32:38.694 --> 00:32:40.194
would love for you to join there.

00:32:40.584 --> 00:32:43.254
Mostly just to be part of the
conversation and to be part of our

00:32:43.494 --> 00:32:45.834
crowd, posse, whatever word we're using.

00:32:46.084 --> 00:32:46.504
Matt: Mm-hmm.

00:32:46.884 --> 00:32:51.594
Alison: So we've mentioned Fitz and
our good buddy Meg Anderson-King party.

00:32:52.074 --> 00:32:55.584
Um, they were watching because that's
one of the things that we're now

00:32:55.824 --> 00:33:01.434
probably going to offer is that we
will stream these recordings live

00:33:02.094 --> 00:33:08.844
for our patrons, and you can hop on,
join us in the chat, watch us dance.

00:33:09.134 --> 00:33:12.374
If that sounds fun to you, head
to our Patreon page, if that

00:33:12.374 --> 00:33:14.384
does not, keep it to yourself,

00:33:14.504 --> 00:33:15.914
Matt: Yeah, no problem.

00:33:15.919 --> 00:33:16.724
Don't worry about it.

00:33:17.384 --> 00:33:18.244
Alison: No problem at all.

00:33:18.454 --> 00:33:19.304
Matt: It's cool.

00:33:19.304 --> 00:33:19.934
We  love you.

00:33:20.774 --> 00:33:21.224
Alison: Yep.

00:33:21.254 --> 00:33:22.304
Absolutely we do.

00:33:22.404 --> 00:33:25.674
Matt: I feel great about
everybody who joined us today

00:33:25.674 --> 00:33:27.444
and, and are listening right now.

00:33:27.714 --> 00:33:31.884
And, uh, yeah, if you have any questions
about productivity and you want

00:33:31.944 --> 00:33:39.784
somebody with lots of opinions, but
also willing to jump the ship and join

00:33:39.804 --> 00:33:41.754
whatever cool new thing you've got to.

00:33:42.024 --> 00:33:43.074
I'm your guy, man.

00:33:43.824 --> 00:33:44.214
Alison: Yeah,

00:33:44.424 --> 00:33:45.474
Matt: Yeah, I'm ready.

00:33:45.474 --> 00:33:45.784
Alison: You are.

00:33:46.134 --> 00:33:46.324
You're it.

00:33:46.344 --> 00:33:47.634
Matt: I'm ready to learn new things.

00:33:47.639 --> 00:33:47.934
So

00:33:48.564 --> 00:33:48.744
Alison: You're

00:33:48.774 --> 00:33:49.404
Matt: them together.

00:33:49.704 --> 00:33:49.884
Yeah.

00:33:50.664 --> 00:33:50.964
All right.

00:33:50.969 --> 00:33:51.594
Well, until the

00:33:51.774 --> 00:33:52.554
Alison: Thank you.

00:33:53.994 --> 00:33:54.704
Matt: until the next time,

00:33:55.764 --> 00:33:55.884
all.

00:33:56.184 --> 00:33:57.294
Alison: Talk to you soon.

00:33:58.389 --> 00:33:58.609
Matt: Bye

00:33:59.234 --> 00:33:59.454
Alison: Bye.