WEBVTT

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Matt Abrahams: While most
communication situations are not life

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and death, sometimes they can be.

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We can all learn to handle the
pressure when under the gun.

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My name is Matt Abrahams and I
teach strategic communication at

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Stanford Graduate School of Business.

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Welcome to Think Fast
Talk Smart, the podcast.

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As part of our four part miniseries on
spontaneous speaking, we introduced you

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to a number of coaches whose jobs require
successful, in the moment communication.

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So many of our listeners found value
in our coaches' advice that we wanted

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to provide you with an opportunity
to hear our complete interviews.

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So today I am excited for
you to learn from Chris Voss.

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Chris is a former FBI lead international
kidnapping and hostage negotiator.

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He's the CEO of the Black Swan
Group and co-author of Never

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Split the Difference: Negotiating
As If Your Life Depended On It.

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Let's jump right in and learn from Chris.

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Chris, welcome.

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I look forward to our conversation.

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Chris Voss: Thank you.

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Yeah, so do I. Let's, uh, let's
go on an exploration here.

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Matt Abrahams: Alright.

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So for over twenty years you were
a lead FBI hostage negotiator.

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What trainings and experience
led you into that role?

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Chris Voss: When I specifically
began to train for it was when

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I volunteered on a crisis slash
suicide hotline in New York City.

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I was told the best preparation was
to volunteer on a suicide hotline, and

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as it turned out, that was the case.

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And then after that, you go to the
FBI's two week school at Quantico.

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If you're a hostage negotiator anywhere
on earth, the training at Quantico is

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one of the trainings you want to go to.

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And I loved it.

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And I stayed volunteering
on the crisis hotline for a

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couple more years after that.

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And I did a lot of teaching, but
a lot of it is then self-directed

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and recognizing it's a perishable
skill and not letting it perish.

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Matt Abrahams: What were one or two
of the key things you learned from

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the, the work you did with the suicide
hotline and, and maybe even Quantico?

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What were a couple of the skills
they taught you that you think were

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invaluable to the role you have?

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Chris Voss: What I learned was
emotional intelligence is an

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insane accelerator to outcomes.

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You know, we speculate that
the application of empathy

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accelerates you to wherever you're
gonna go fourteen times faster.

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And I kind of got an inkling of
that on a suicide hotline when

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they first said there's a twenty
minute time limit on all calls.

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Like, you gotta be kidding me.

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There are anecdotal stories all the time
of people being on a phone overnight,

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staying up all night trying to talk
people outta killin' themselves, how

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can you do this in twenty minutes?

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And they said, well, as a matter
of fact, if you're doing it

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right, it won't take that long.

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And that ended up being the case.

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And you know, I learned emotional
intelligence, they called it

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reflective listening at the time.

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This is early 1990s.

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It's derivative of a
psychologist named Carl Rogers.

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But I remember using it on the hotline
thinking like, uh, if this is this

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effective with people in crisis, why
doesn't everybody in my life deserve it?

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Why don't the, my family, my friends,
my colleagues, people I arrest

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deserve empathy is an FBI agent.

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And in point of fact, I started
applying it on everything that I did.

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Matt Abrahams: You've negotiated
in incredibly high pressure

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situations where life is on the line.

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How do you stay calm and collected?

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Chris Voss: You know, anything that
looks easy, that somebody makes look

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easy, they put a lot of time into.

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I really started on the suicide hotline.

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They would put us on a line
while we were still in training,

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about halfway through training.

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They taught us enough to put us on
a line supervised, there's somebody

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right there, take the phone outta
your hand if you start saying stupid

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stuff to the person on the other end.

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Which is entirely possible because
advice is usually counterproductive.

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It's short circuits
their thinking process.

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So the first time that I was
on the line, I remember saying,

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hello, this is helpline.

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Just like that.

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And a supervisor said, your
tone of voice is great.

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That was great.

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So I thought, okay, well
I gotta repeat that.

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You break it down into small pieces,
you practice it live, and then you

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practice it in small stakes interactions.

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I mean, I gotta practice these skills
today, that, it's not bike riding.

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I gotta practice every day
or my skills deteriorate.

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Matt Abrahams: So it's the notion of
practice and finding opportunities that

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are low stakes to really work on that
and, and to keep those skills fresh.

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And it sounds like, at least early on, you
had a direct mentor sitting there giving

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you feedback and advice as you went, and
that's, that's also important, I believe.

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Before you go into a negotiation or
a high stake situation like that, do

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you do anything to prepare yourself?

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Do you do some deep
breathing, some centering?

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What, what do you do to prepare when
you walk into one of these situations?

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Chris Voss: I do a sort of daily
prep because I never know when a high

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pressure situation's gonna come at me.

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So the cliches, the gratitude
exercise first thing in the morning.

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The phraseology that, you know,
this is happening for me, not to me.

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Calms you down in the moment.

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You gotta practice that.

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When I was on a, as a hostage
negotiator, I had just relied on

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the process so much that I was good.

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You know, I don't know sure how this is
gonna come out, but the, the best outcome

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is if I just follow the, the process
that I know, you know, use the skills

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and, and, and let it go where it may.

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Matt Abrahams: So it sounds like there
was a bit of a ritual to your practice.

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Uh, it sounds like you continue that
practice, but it's really about, uh,

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relying on what you have done and
know that you can get through it.

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When you're under pressure, how
do you quickly gather information

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and adjust your approach?

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I mean, you, you constantly must
be reading the circumstances

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and then making adjustments.

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Do you have things you use to help
you make those decisions or are you

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using some kind of pattern recognition?

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Chris Voss: Your gut does
the pattern recognition.

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It's not a conscious process.

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So when you get to the point where you
can lean back enough to let your gut

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kick in, then you're gonna be fine.

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Matt Abrahams: Uh, many of us in
these high stakes situations, clearly

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different than the high stakes
situations you've lived through, we,

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we get in our head and we overthink.

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Do you have ways that help you turn
down that volume of overthinking?

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Chris Voss: I'm reading Creativity Inc.,
by Ed Catmull, the guy who founded Pixar.

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And he says, you know, the overthinkers
make mistakes at the same rate as the

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people that are quick to pull the trigger.

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It just takes 'em longer to make the
mistakes 'cause they're overthinking it.

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And I thought that makes
all the sense in the world.

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You know, the entrepreneurial
organizations who are really operating

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on gut instinct, they say, you
know, make the mistake now, gather

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the data, fail fast, move forward.

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You see it over and over and over again.

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It never even occurred to me
that the overthinkers would

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not be any more effective than
the quick to pull the trigger.

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It would just take 'em longer.

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And that, and that insight in,
in Ed's book just really sort of,

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uh, opened my eyes to the dangers,
the perils of overthinking.

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Matt Abrahams: Let's talk a little
bit more about that, when, when things

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don't go as you expected them to
go in the moment, are there ways in

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which you quickly adjust and adapt?

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Or do you just stay the course and keep
things going forward even if it didn't

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happen or occur the way you wanted it to?

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What do you do when things
don't go the way you planned?

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Chris Voss: The first thing is
to realize there is no course.

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If you only imagine there's one course,
then you're gonna stick to it when all

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the data's telling you you're wrong.

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So in kidnapping negotiations,
I'd show up in an embassy.

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And they'd say, how's this gonna work out?

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And it's gonna work out one of
five ways, and we gotta go along

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for the ride, see which one it is.

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You know, that would keep me
from getting married to a course.

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So to recognize that it's your desire
to wanna think of one path, you're

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already limiting yourself because
never be so sure of what you want that

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you wouldn't take something better.

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If you can maintain that flexibility in a
moment, then you're gonna do really well.

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Matt Abrahams: I think that is
such important advice and insight

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that there is no one right way.

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There are many ways, and staying open
and agile and curious is what allows you

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to adjust and adapt as things happen.

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Chris Voss: Amen.

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Matt Abrahams: What rules or guidelines
do you follow in your messaging when

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you communicate in negotiations?

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Chris Voss: Yeah.

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in general terms.

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You know, he or she who talks most loses.

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If you're explaining, you're losing.

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You should probably be listening
five times more when you're talking.

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Matt Abrahams: Right.

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And it's really about the
understanding that what you are

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saying or not saying has an impact
in that moment on what's going on.

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I'd like to get into, if, if you
don't mind, sharing some more

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detail about two specific skills
that you mentioned earlier.

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You mentioned labeling and
you mentioned mirroring.

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Would you mind taking a moment to
just share what each of those skills

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are and, and the value they bring
to you in the work that you do?

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Chris Voss: Uh, the value I bring.

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Matt Abrahams: Yeah.

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The value of, of labeling
and of mirroring.

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Chris Voss: All right,
so I just mirrored you.

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Matt Abrahams: And I fell right for it.

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Chris Voss: Well,
because it feels natural.

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Mirroring is, mirroring is a
delightful skill, which is repeating,

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generally, the last one to three-ish
words of what somebody has said.

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It could be one word.

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It really shouldn't be more than five.

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And it's just repeating
them word for word.

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And in any given communication, and
you touched on it a little bit before,

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you know what's said, what's unsaid.

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And the other side, what they hear is,
oh, okay, he got what I wanted to say,

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but he needs a fuller explanation.

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And so you're drawn to it and
you give fuller explanations.

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It's actually much more effective
than saying to somebody,

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what did you mean by that?

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It doesn't require a lot of mental energy.

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The return of investment of what
you said versus how much you hear is

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insane, and that's why they like it.

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'Cause I just gotta say three words and
the other side will talk for ten minutes.

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Now, the label is just slapping
a label on the dynamic or the

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emotion or a hidden dynamic.

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Again, I'm coaching a client earlier and
they got a vendor that they're dealing

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with who's gonna make all kind of excuses
for why they couldn't get stuff done.

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And I said, well, the label
here is, it sounds like you're

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telling me you're incompetent.

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And it's gotta be
delivered just like that.

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I hesitated, you know, I
did an upward inflection.

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I just, what are you telling me.

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If you're a professional, and you
agreed on a job, and then you came

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back afterwards with all kinds
of excuses, somewhere along the

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line, what you're telling me is you
didn't know what you were doing.

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And the important thing about a
label is it's gotta be a dynamic

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the other side introduces.

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You cannot introduce it.

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The other side has to introduce
it, then it's fair game.

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Matt Abrahams: What's interesting to me,
I mean you did a great job describing it,

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so I don't feel like I have to re-explain
it, but what's interesting to me is

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how important the way in which you say
your mirror or label plays out in it.

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So it's not just the words, it's
the way you say those words.

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So that combination of nonverbal presence
and the verbal presence matter in this.

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And a lot of us fixate on just the words.

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And what I'm hearing you say
is it's much more than that.

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Chris Voss: Being in law enforcement,
then I'm always gonna come up with

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law enforcement analogies, and so
tone is like the rifling on a bullet.

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Now a bullet comes out of a barrel, and
there are things inside of the barrel

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of a gun called lands and grooves that
actually spin the bullet, so that when

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it comes out, it goes in a straight line.

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It's the same thing as when you
throw a baseball, you spin the ball.

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A baseball pitch with no spin is
called a knuckle ball, and that thing

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goes all over the place and nobody
knows where the hell it's gonna land.

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And so for your words to hit the target,
you know, the, the very label I used

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before I could say, it sounds like
you're telling me you're incompetent.

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Now that's an insult.

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That tone of voice is an accusation.

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It's insulting.

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But if I say, it sounds like you're
telling me you're incompetent.

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Same words, land a
thousand percent different.

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Matt Abrahams: One of the things, Chris,
I've really appreciated, is you've done

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a really nice job of using analogies,
and analogies are really useful.

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While I don't know much about
guns and bullets, it's very

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clear that spin matters.

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So before we end, I'd like to
ask you three questions that I'm

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asking everybody who's part of this
miniseries on spontaneous speaking.

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Are you up for doing that?

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Chris Voss: Let's go for it.

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See what happens.

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Matt Abrahams: Chris, I'd love to know who
is the communicator you admire and why?

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Chris Voss: Oprah Winfrey.

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Matt Abrahams: Tell me why.

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Chris Voss: So she has dealt with some of
the most volatile people on planet Earth.

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I've had some very specific
conversations relayed to me in detail

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where she has taken celebrities to
the woodshed over their behavior.

00:13:02.685 --> 00:13:05.745
I mean, she has the ability
to maintain relationships even

00:13:05.745 --> 00:13:07.095
with differences of opinion.

00:13:07.365 --> 00:13:08.205
I'm a big fan.

00:13:08.205 --> 00:13:08.955
I'm a huge fan.

00:13:09.645 --> 00:13:13.125
Matt Abrahams: Question number two, while
those listening in likely aren't going to

00:13:13.125 --> 00:13:17.895
have to speak in situations like you do,
uh, what advice would you give for them

00:13:17.895 --> 00:13:20.685
to speak better in the moment in general?

00:13:21.345 --> 00:13:22.395
Chris Voss: Just take your time.

00:13:22.814 --> 00:13:27.675
There, there's so much of an advantage
while you're speaking to slow down a

00:13:27.675 --> 00:13:30.495
little, you know, let the moment play out.

00:13:31.515 --> 00:13:34.935
Some people take their time in
speaking because they're determined to

00:13:34.935 --> 00:13:37.185
maintain control of the conversation.

00:13:37.305 --> 00:13:41.985
They'll only pause mid-sentence
so they don't get interrupted.

00:13:42.015 --> 00:13:46.125
So slowing the conversation down, so
you can absorb more information, so you

00:13:46.125 --> 00:13:49.755
can be more in the moment, is not the
same as slowing down to stay in control.

00:13:50.250 --> 00:13:54.060
If you slow down to be more connected with
somebody in the moment, to hear them, to

00:13:54.104 --> 00:13:58.185
make 'em feel heard, you give yourself
time to analyze in the moment, you're

00:13:58.185 --> 00:13:59.535
gonna be a much better communicator.

00:13:59.834 --> 00:14:03.165
Matt Abrahams: This notion of
pausing and slowing things down, I

00:14:03.165 --> 00:14:05.324
think is really, really important.

00:14:05.324 --> 00:14:07.155
I want to add an
exclamation point to that.

00:14:07.155 --> 00:14:10.214
In these spontaneous speaking
situations, we feel such pressure

00:14:10.425 --> 00:14:14.505
to respond immediately, and you
remind us that slowing down actually

00:14:14.505 --> 00:14:16.365
affords us lots of opportunity.

00:14:16.725 --> 00:14:17.925
Final question for you.

00:14:17.985 --> 00:14:19.425
I wanna switch roles on you.

00:14:19.454 --> 00:14:21.765
I'm the professor, but I'm
gonna have you be the professor.

00:14:21.765 --> 00:14:23.355
I'd like you to give me some homework.

00:14:23.704 --> 00:14:28.625
What is one communication thing that
you would encourage me to do in my

00:14:28.625 --> 00:14:33.095
life, that simulates the things that
you do, so I can get better, in your

00:14:33.095 --> 00:14:37.115
case, with negotiations and handling
high pressure situations, is there one

00:14:37.115 --> 00:14:39.305
thing you'd give me homework to practice?

00:14:39.875 --> 00:14:45.064
Chris Voss: Spend a day with, whatever
somebody says to you, say, seems like

00:14:45.064 --> 00:14:46.325
you have a reason for saying that.

00:14:46.475 --> 00:14:49.324
hmmm Somebody says, hey
man, what a sunny day.

00:14:49.834 --> 00:14:51.245
Seems like you got a
reason for saying that.

00:14:51.915 --> 00:14:55.064
Somebody says to you, you know, if
you don't vote for so-and-so, you're

00:14:55.064 --> 00:14:56.385
betraying the American people.

00:14:56.925 --> 00:14:58.515
Seems like you got a
reason for saying that.

00:14:59.415 --> 00:15:03.314
Just give yourself a day to
experiment with that phrase

00:15:03.314 --> 00:15:04.785
no matter what people say.

00:15:04.814 --> 00:15:08.175
You can come back with your
opinion, your observation.

00:15:08.685 --> 00:15:11.985
It doesn't preclude you for any of
the natural things you want to say.

00:15:12.824 --> 00:15:17.985
I promise you, you spend a day doing
that, you are gonna have four or five

00:15:17.985 --> 00:15:22.229
conversations, just the vast majority
of them, are gonna open up in ways

00:15:22.229 --> 00:15:23.880
you, you didn't imagine possible.

00:15:24.180 --> 00:15:25.469
Matt Abrahams: I really like that.

00:15:25.530 --> 00:15:28.560
It opens up the door for more
information to come out, so there's

00:15:28.560 --> 00:15:30.300
more data, as you've talked about.

00:15:30.689 --> 00:15:34.859
My mother-in-law, who I believe
had a black belt in small talk,

00:15:34.890 --> 00:15:36.699
she used to say, tell me more.

00:15:37.380 --> 00:15:38.340
Chris Voss: Yeah, it's encouraging.

00:15:38.505 --> 00:15:39.194
Matt Abrahams: Exactly.

00:15:39.255 --> 00:15:40.785
Chris, this has been fantastic.

00:15:40.814 --> 00:15:46.035
You've given us lots of insight into
how empathy can be an accelerant and

00:15:46.035 --> 00:15:52.425
really encouraging us to slow down, be
present, and respond, not in one course

00:15:52.425 --> 00:15:56.625
or one way, but be open to responding
in a way that's needed in the moment.

00:15:56.625 --> 00:15:57.495
Thank you so much.

00:15:58.045 --> 00:15:59.040
Chris Voss: The pleasure was mine.

00:15:59.040 --> 00:15:59.880
Thanks for having me on.

00:16:04.829 --> 00:16:07.140
Matt Abrahams: Thank you so much for
joining us for another episode of

00:16:07.140 --> 00:16:09.540
Think Fast Talk Smart, the podcast.

00:16:09.990 --> 00:16:13.110
To learn more from our spontaneous
speaking coaches, listen to

00:16:13.110 --> 00:16:20.380
our four part miniseries,
episodes, 197, 198, 199, and 203.

00:16:21.060 --> 00:16:24.900
You can also go to
fastersmarter.io/spontaneous.

00:16:26.295 --> 00:16:28.830
This episode was produced
by Katherine Reed, Michael

00:16:28.830 --> 00:16:31.185
Riley, and me, Matt Abrahams.

00:16:31.545 --> 00:16:33.105
Our music is from Floyd Wonder.

00:16:33.525 --> 00:16:35.385
With thanks to Podium Podcast company.

00:16:35.775 --> 00:16:37.755
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00:16:44.955 --> 00:16:47.115
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