1 00:00:00,000 --> 00:00:05,000 Don't cram plenty people on Zoom fluorescent lighted office all day long. 2 00:00:05,000 --> 00:00:09,000 You know, you probably are going to work from home. 3 00:00:09,000 --> 00:00:16,000 Hello and welcome to No Office, a podcast about work technology and life from a remote company perspective. 4 00:00:16,000 --> 00:00:24,000 My name is Rafal Sobolewski and as always, I'm joined by CEO of our No Office company Nozbe, Michael Sliwinski. 5 00:00:24,000 --> 00:00:27,000 Hello, Michael. How are you today? Hey, man. What's up? 6 00:00:27,000 --> 00:00:28,000 What's up? 7 00:00:28,000 --> 00:00:29,000 Cool. 8 00:00:29,000 --> 00:00:31,280 I see you are not in your main home office. 9 00:00:31,280 --> 00:00:32,280 No, no, no. 10 00:00:32,280 --> 00:00:40,120 Today I am in my parents' place because we came to my hometown for Easter and we are 11 00:00:40,120 --> 00:00:41,120 still here. 12 00:00:41,120 --> 00:00:43,160 We are leaving on Sunday back home. 13 00:00:43,160 --> 00:00:49,040 So I'm technically on vacation, so I actually shouldn't be working right now. 14 00:00:49,040 --> 00:00:51,000 But I told you that I can. 15 00:00:51,000 --> 00:00:52,360 I mean, you know. 16 00:00:52,360 --> 00:00:53,360 You won't. 17 00:00:53,360 --> 00:00:55,200 Recording a podcast with you doesn't feel like work. 18 00:00:55,200 --> 00:00:58,400 So I can do some work while I'm here. 19 00:00:58,400 --> 00:01:01,520 And later in the show, I'll explain how I have my setup 20 00:01:01,520 --> 00:01:03,240 here ready in my parents' place, 21 00:01:03,240 --> 00:01:05,580 just in case I need to record something. 22 00:01:05,580 --> 00:01:08,720 So yeah, so I'm ready and we can record stuff. 23 00:01:08,720 --> 00:01:13,600 And because it's also an important time for us at Nozbe. 24 00:01:13,600 --> 00:01:16,720 So I thought it would be a great way to celebrate it. 25 00:01:16,720 --> 00:01:21,160 - Yes, for the whole month, I think we were highlighting 26 00:01:21,160 --> 00:01:24,080 our Mighty Fly Day policy in our company. 27 00:01:24,080 --> 00:01:28,480 and one of the main things we do on Fridays 28 00:01:28,480 --> 00:01:29,740 is weekly review. 29 00:01:29,740 --> 00:01:31,220 So let's talk about this 30 00:01:31,220 --> 00:01:34,700 because we haven't covered it yet in details. 31 00:01:34,700 --> 00:01:37,380 In previous episode, we talk about writing stuff down. 32 00:01:37,380 --> 00:01:38,220 - Yes. - Remember? 33 00:01:38,220 --> 00:01:41,860 Yeah, and I said that it was the first habit 34 00:01:41,860 --> 00:01:43,540 of getting things done. 35 00:01:43,540 --> 00:01:47,580 And now when you have a habit of writing things down, 36 00:01:47,580 --> 00:01:50,660 it is very good practice to review it regularly. 37 00:01:50,660 --> 00:01:52,580 That's why we have this weekly review. 38 00:01:52,580 --> 00:01:58,820 I think it's the most important habit for maintaining your system because otherwise 39 00:01:58,820 --> 00:02:04,100 everything can explode after time if you don't review stuff. Weekly review is sucks 40 00:02:04,100 --> 00:02:12,980 because weekly review is so difficult to do. I'm telling you it is so difficult for us as people, 41 00:02:12,980 --> 00:02:21,860 as human beings to regularly every week take some time aside and do a proper review. It's like 42 00:02:22,420 --> 00:02:27,060 ask anyone who's doing, you know, getting things done GTD, who's read the book by David Allen, 43 00:02:27,060 --> 00:02:33,940 how often do you, I mean, how regular do you do your weekly review? Do you do it every week really? 44 00:02:33,940 --> 00:02:38,580 And people are like, yeah, maybe once a month or something, you know, like, it's, it's, it's so 45 00:02:38,580 --> 00:02:44,260 hard to do. I mean, and then that was one of the reasons why we instituted a Mighty Fridays, 46 00:02:44,260 --> 00:02:50,660 so that we have this space of Fridays that people have no excuse not to do the weekly review, 47 00:02:50,660 --> 00:02:55,940 because it is really so hard. Like for us to think about it, you know, I have to spend time with 48 00:02:55,940 --> 00:03:02,180 myself for like two hours reviewing my tasks without actually doing any tasks, without doing 49 00:03:02,180 --> 00:03:08,820 any work, without writing anything. It's a waste of time. Hey, Rafał, how about a coffee together? 50 00:03:08,820 --> 00:03:15,060 Ah, this is not a waste of time. Let's have a coffee. So like, we are strange, you know, 51 00:03:15,060 --> 00:03:17,140 creatures that for us it's so hard to do. 52 00:03:17,140 --> 00:03:23,460 Especially when there are so many distractions and easy tasks to jump on, not only coffee, 53 00:03:23,460 --> 00:03:28,900 but in our no-office environment we don't work together in the same physical space. 54 00:03:28,900 --> 00:03:36,900 So oftentimes some new tasks pop up in incoming from someone and it's so easy to just jump on it 55 00:03:36,900 --> 00:03:44,980 and work on this instead. So yeah, we had this policy for like six years now. I was 56 00:03:44,980 --> 00:03:50,420 still struggling doing weekly review regularly. I recently I figured out some tips and tricks 57 00:03:50,420 --> 00:03:57,140 that helped me to do it every Friday, I would say pretty consistently. So I wanted to share 58 00:03:57,140 --> 00:04:03,780 it with you. So we will do that. We will share with you our tips and tricks, how to force 59 00:04:03,780 --> 00:04:10,020 ourselves into doing the weekly review because it's for our own good and how to do it more 60 00:04:10,020 --> 00:04:16,100 consistently, what we do during the weekly review, how we do it. If you want the details also you can 61 00:04:16,100 --> 00:04:23,860 read them in my chapter in the NoOffice book at nooffice.org/review then you can read how the 62 00:04:23,860 --> 00:04:30,180 basic things of the weekly review. But today we're gonna dive deeper into this and explain even in 63 00:04:30,180 --> 00:04:35,780 more and more with more nuance. How we are trying to trick ourselves into really doing it 64 00:04:35,780 --> 00:04:43,620 because we know that when we do a proper a good weekly review on a Friday then we show up at work 65 00:04:43,620 --> 00:04:50,020 on Monday with a plan. That we don't show up saying "ah what should we be doing, maybe let's 66 00:04:50,020 --> 00:04:55,380 check social media". No, we have a plan for Monday and with that and then for the rest of the week 67 00:04:55,380 --> 00:05:00,340 And this makes our week so much better, so much more productive. 68 00:05:00,340 --> 00:05:02,340 Yes, that is true exactly. 69 00:05:02,340 --> 00:05:11,300 And for me, the big change that I discovered on scheduling our mighty fly days or my mighty fly day, 70 00:05:11,300 --> 00:05:17,940 it's much more efficient or the success rate of doing quick review for me is much higher 71 00:05:17,940 --> 00:05:21,300 if I do if I intend to do it after lunch. 72 00:05:21,300 --> 00:05:24,600 So I start my mighty fly day with learning something, 73 00:05:24,600 --> 00:05:28,680 figuring something for like researching new tools 74 00:05:28,680 --> 00:05:30,480 or creating some automation 75 00:05:30,480 --> 00:05:33,200 or working some conference, et cetera. 76 00:05:33,200 --> 00:05:37,120 And only after lunch, I jump on to weekly review 77 00:05:37,120 --> 00:05:39,880 and it's easier because after lunch, 78 00:05:39,880 --> 00:05:44,880 the traffic in tasks in our team in Nozbe is much lower. 79 00:05:44,880 --> 00:05:48,700 So there are less destruction 80 00:05:48,700 --> 00:05:52,800 because like most of the team is already after there, 81 00:05:52,800 --> 00:05:53,760 we clear the view. 82 00:05:53,760 --> 00:05:56,220 So that's the trick. 83 00:05:56,220 --> 00:06:00,220 And here, you know, you really need to push on your brain 84 00:06:00,220 --> 00:06:02,300 this different attitude 85 00:06:02,300 --> 00:06:06,180 to trigger different decision-making process, 86 00:06:06,180 --> 00:06:10,340 not to do stuff, but to complete, abandon, delegate, 87 00:06:10,340 --> 00:06:12,140 or less schedule a task. 88 00:06:12,140 --> 00:06:13,020 - Stuff. 89 00:06:13,020 --> 00:06:15,980 - Yeah, so I find it much easier to do it 90 00:06:15,980 --> 00:06:18,320 on Friday afternoon because, you know, 91 00:06:18,320 --> 00:06:21,080 It's Friday afternoon, the weekend is starting, 92 00:06:21,080 --> 00:06:23,760 so you want to close everything before the weekend. 93 00:06:23,760 --> 00:06:26,400 So your brain is forced to do it, 94 00:06:26,400 --> 00:06:29,680 to not to finish tasks, but to the schedule, 95 00:06:29,680 --> 00:06:31,800 complete, abandon, or delegate, yeah? 96 00:06:31,800 --> 00:06:35,920 I found that it really helped me with this. 97 00:06:35,920 --> 00:06:40,920 And really, I just, today, I learned from some TED Talk 98 00:06:40,920 --> 00:06:46,600 about, I don't remember who was this, about the flow state, 99 00:06:46,600 --> 00:06:51,600 but it's much easier to start unfinished big tasks 100 00:06:51,600 --> 00:06:54,700 than start a big task from scratch. 101 00:06:54,700 --> 00:06:56,180 - Of course, of course. 102 00:06:56,180 --> 00:06:58,980 - Yeah, so with this in mind, you can, 103 00:06:58,980 --> 00:07:01,480 even if you have, for example, 104 00:07:01,480 --> 00:07:04,240 think that you can finish your big task for a week 105 00:07:04,240 --> 00:07:07,280 in 30 minutes, on Friday, just don't do it. 106 00:07:07,280 --> 00:07:08,840 Like, leave it for Monday, 107 00:07:08,840 --> 00:07:13,840 because then it's a very easy win for Monday to start. 108 00:07:13,960 --> 00:07:19,740 much easier to go into the flow finish this and have this boost in the 109 00:07:19,740 --> 00:07:24,420 productivity. okay so your hack is to leave some unfinished stuff for Monday 110 00:07:24,420 --> 00:07:28,980 because then you will want to close it down on Monday and you will have your 111 00:07:28,980 --> 00:07:32,560 first wins and you will be more like you know your endorphins everything will be 112 00:07:32,560 --> 00:07:38,380 firing up so you will be much more inclined into starting new things 113 00:07:38,380 --> 00:07:42,520 because you're on a roll you're on a streak everything is working out. yes 114 00:07:42,520 --> 00:07:43,360 - Yes, exactly. 115 00:07:43,360 --> 00:07:46,280 And on Friday afternoon, actually Apple, 116 00:07:46,280 --> 00:07:48,960 our favorite company is helping us 117 00:07:48,960 --> 00:07:51,760 because they are sending in notifications 118 00:07:51,760 --> 00:07:55,000 from Apple TV app about the new episodes 119 00:07:55,000 --> 00:07:56,320 of the show on Fridays. 120 00:07:56,320 --> 00:07:57,600 - Oh yes, that's true. 121 00:07:57,600 --> 00:07:58,420 That's true. 122 00:07:58,420 --> 00:08:01,560 - So it motivates you to finish your weekly review, 123 00:08:01,560 --> 00:08:05,720 to make tough decisions and yeah, 124 00:08:05,720 --> 00:08:07,520 to make quicker decisions about tasks. 125 00:08:07,520 --> 00:08:08,760 - Yeah, that's really true. 126 00:08:08,760 --> 00:08:09,720 - So that's my trick. 127 00:08:09,720 --> 00:08:12,080 - The problem with our company, 128 00:08:12,080 --> 00:08:14,720 and that's true, thanks for pointing it out, 129 00:08:14,720 --> 00:08:18,080 is that because we are using actually Mighty Fridays 130 00:08:18,080 --> 00:08:20,360 and we're not only preaching Mighty Fridays, 131 00:08:20,360 --> 00:08:23,000 but we're actually doing it, 132 00:08:23,000 --> 00:08:25,280 is that everyone on the team is doing weekly review 133 00:08:25,280 --> 00:08:26,480 on a Friday. 134 00:08:26,480 --> 00:08:30,720 So as you said, very often you think 135 00:08:30,720 --> 00:08:32,100 like you've done your weekly review 136 00:08:32,100 --> 00:08:33,320 and you've completed everything, 137 00:08:33,320 --> 00:08:35,160 but then there are new tasks popping up 138 00:08:35,160 --> 00:08:36,760 that require your attention 139 00:08:36,760 --> 00:08:39,440 because other people are doing their weekly review 140 00:08:39,440 --> 00:08:41,240 and are asking you follow-up questions 141 00:08:41,240 --> 00:08:43,720 or are mentioning you or whatever. 142 00:08:43,720 --> 00:08:48,320 So it can be kind of incomplete 143 00:08:48,320 --> 00:08:51,960 when you start your Friday with a weekly review. 144 00:08:51,960 --> 00:08:54,160 You think you've done it by 12 145 00:08:54,160 --> 00:08:57,240 and then by four you see that there are new notifications, 146 00:08:57,240 --> 00:09:02,200 new incoming messages or activity in Nozbe. 147 00:09:02,200 --> 00:09:04,000 So that's kind of, you know, 148 00:09:04,000 --> 00:09:06,600 that's the thing that we haven't thought about 149 00:09:06,600 --> 00:09:07,920 when we instituted Mighty Fridays, 150 00:09:07,920 --> 00:09:10,760 that because everyone is doing weekly review, 151 00:09:10,760 --> 00:09:16,520 is not complete, complete, but that's fine. Like it's also good. Like it's, you know, again, 152 00:09:16,520 --> 00:09:24,120 this can be the completionist in us might not want to leave it incomplete until Monday, but listening 153 00:09:24,120 --> 00:09:28,920 to you, it's actually good. You leave it for Monday. So then on Monday you have some easy wins. 154 00:09:28,920 --> 00:09:33,960 So of course, so you review some tasks, you reply to some comments. So again, you're starting to work 155 00:09:33,960 --> 00:09:40,680 on things that people have reviewed on Friday. Because, you know, for me, I have tried many 156 00:09:40,680 --> 00:09:48,840 many ways to doing the weekly review. But for me the easiest one on Friday is to go 157 00:09:48,840 --> 00:09:56,280 before 9. I'm leaving my kids at school and I'm driving them to school and then coming back from 158 00:09:56,280 --> 00:10:03,880 school I'm not actually coming back home. I have my iPad with me so I go to a very nice cafe and 159 00:10:03,880 --> 00:10:07,840 and I have my breakfast, my special breakfast, special treat. 160 00:10:07,840 --> 00:10:10,280 And while eating this breakfast, 161 00:10:10,280 --> 00:10:12,520 I have to finish my weekly review. 162 00:10:12,520 --> 00:10:15,440 So this way I do it in the very morning. 163 00:10:15,440 --> 00:10:18,560 I cannot, you know, I mustn't leave the cafe 164 00:10:18,560 --> 00:10:20,840 until I have done the weekly review. 165 00:10:20,840 --> 00:10:23,520 So I'm trapped, you know? 166 00:10:23,520 --> 00:10:27,180 And this has always helped me, this kind of system. 167 00:10:27,180 --> 00:10:30,440 And on the weeks where I haven't done that, 168 00:10:30,440 --> 00:10:33,480 I was struggling to do the weekly review. 169 00:10:33,480 --> 00:10:34,920 Of course, sometimes I don't do it like this. 170 00:10:34,920 --> 00:10:38,160 Sometimes I do them also in the afternoon on Friday, 171 00:10:38,160 --> 00:10:39,600 which is also good. 172 00:10:39,600 --> 00:10:42,540 But I think my biggest success rate was 173 00:10:42,540 --> 00:10:44,480 when I had this trigger. 174 00:10:44,480 --> 00:10:46,720 And I think, just like in your case, 175 00:10:46,720 --> 00:10:49,340 you have a trigger of I eat lunch, 176 00:10:49,340 --> 00:10:50,960 after lunch, I do my weekly review. 177 00:10:50,960 --> 00:10:52,660 So the trigger is, after lunch, 178 00:10:52,660 --> 00:10:54,600 this is the moment for weekly review. 179 00:10:54,600 --> 00:10:57,800 For me, the trigger is I've delivered my kids to school, 180 00:10:57,800 --> 00:10:59,080 now it's time for my weekly review. 181 00:10:59,080 --> 00:11:02,640 - Yeah, but it's not only that, not only lunch, 182 00:11:02,640 --> 00:11:07,200 but I have the similar trigger, like changing of context. 183 00:11:07,200 --> 00:11:10,140 It really helps you to switch the brain 184 00:11:10,140 --> 00:11:13,200 into the different mode, not completing a task, 185 00:11:13,200 --> 00:11:16,880 but just making decisions what to do about this task 186 00:11:16,880 --> 00:11:18,340 and when to do it. 187 00:11:18,340 --> 00:11:21,460 Yeah, ideally I would go to the coffee place 188 00:11:21,460 --> 00:11:23,680 to complete my weekly review. 189 00:11:23,680 --> 00:11:26,520 We can finally do it after the pandemic. 190 00:11:26,520 --> 00:11:28,100 - Yes, exactly. - Let's deal with 191 00:11:28,100 --> 00:11:31,720 some conscious decisions and masks, et cetera, 192 00:11:31,720 --> 00:11:33,080 but it's much easier now. 193 00:11:33,080 --> 00:11:36,760 If I stay at home, I would take my MacBook onto my labs 194 00:11:36,760 --> 00:11:39,800 and sit in the comfy armchair and do it there, 195 00:11:39,800 --> 00:11:42,360 not in front of my big screen, 196 00:11:42,360 --> 00:11:44,160 because I don't need it for review. 197 00:11:44,160 --> 00:11:47,040 I just need to go through some tasks in Nozbe, yeah, 198 00:11:47,040 --> 00:11:48,320 and make decisions about them. 199 00:11:48,320 --> 00:11:50,520 So that's very different context, 200 00:11:50,520 --> 00:11:53,520 and taking my MacBook into my labs, 201 00:11:53,520 --> 00:11:55,360 it really helps me with this. 202 00:11:55,360 --> 00:11:58,760 - And pro tip, really, the new Nozbe, 203 00:11:58,760 --> 00:12:02,080 if you're using the new Nozbe works very well 204 00:12:02,080 --> 00:12:03,320 also on smartphones. 205 00:12:03,320 --> 00:12:05,720 So several times I've realized 206 00:12:05,720 --> 00:12:08,580 that I can do something even different. 207 00:12:08,580 --> 00:12:11,040 Like if I forget the iPad, for example, 208 00:12:11,040 --> 00:12:11,880 take my kids to school, 209 00:12:11,880 --> 00:12:13,720 I can still do the very same thing. 210 00:12:13,720 --> 00:12:16,880 Switch the context, go to the cafe, pull up my iPhone 211 00:12:16,880 --> 00:12:18,560 and just do my weekly review on the iPhone. 212 00:12:18,560 --> 00:12:19,400 And it's fine. 213 00:12:19,400 --> 00:12:21,440 Like it's, I just type a little bit slower 214 00:12:21,440 --> 00:12:23,480 but I can dictate, I can type. 215 00:12:23,480 --> 00:12:25,960 So it's a little bit slower, but not much slower. 216 00:12:25,960 --> 00:12:28,320 And still the application is fast. 217 00:12:28,320 --> 00:12:30,580 So it works very well, very well. 218 00:12:30,580 --> 00:12:32,740 We have this, you know, in the task details, 219 00:12:32,740 --> 00:12:33,920 we have the arrows up and down, 220 00:12:33,920 --> 00:12:36,880 so I can quickly, you know, go through activity. 221 00:12:36,880 --> 00:12:40,160 And so it's, you know, I realized that, you know, 222 00:12:40,160 --> 00:12:42,300 there is no excuse actually not to do the weekly review. 223 00:12:42,300 --> 00:12:44,880 Even if I forgot my iPad, oh, I cannot do it now. 224 00:12:44,880 --> 00:12:47,840 No, no, I have access to all of my Nozbe. 225 00:12:47,840 --> 00:12:49,240 So all of my projects and tasks, 226 00:12:49,240 --> 00:12:51,900 I can still do the weekly review with my iPhone only. 227 00:12:51,900 --> 00:12:54,860 So I wanted to point it out that, you know, 228 00:12:54,860 --> 00:12:56,640 we are very intelligent creatures, 229 00:12:56,640 --> 00:12:59,320 So we always find very good excuses not to do something. 230 00:12:59,320 --> 00:13:03,840 But in that vein, just having the iPhone with you 231 00:13:03,840 --> 00:13:05,600 is good enough to do your weekly review 232 00:13:05,600 --> 00:13:08,720 because you can do, or you should be able to do 233 00:13:08,720 --> 00:13:13,240 a proper review by just going through things on the iPhone. 234 00:13:13,240 --> 00:13:15,400 And if there are additional steps, 235 00:13:15,400 --> 00:13:17,680 like going through your physical inbox 236 00:13:17,680 --> 00:13:20,060 in your home office or things like that, 237 00:13:20,060 --> 00:13:21,480 well, you can do it when you come home. 238 00:13:21,480 --> 00:13:23,160 So it's not a big deal. 239 00:13:23,160 --> 00:13:25,280 So really there is no excuse. 240 00:13:25,280 --> 00:13:28,160 as you spoke about doing it in Nozbe, 241 00:13:28,160 --> 00:13:31,360 we will show during our product block next week 242 00:13:31,360 --> 00:13:34,840 how we actually perform weekly review inside our app, 243 00:13:34,840 --> 00:13:36,240 how our checklist looks like, 244 00:13:36,240 --> 00:13:39,360 what tips and tricks, what features we use to facilitate, 245 00:13:39,360 --> 00:13:42,240 to make this process faster and more effective. 246 00:13:42,240 --> 00:13:46,600 So make sure to check it out on nozbe.com/blog. 247 00:13:46,600 --> 00:13:50,040 It will be on Monday, Monday, Monday, 248 00:13:50,040 --> 00:13:52,400 5 p.m. Central Europe time. 249 00:13:52,400 --> 00:13:56,920 So it's 11 a.m. Eastern and 8 a.m. Pacific time. 250 00:13:56,920 --> 00:13:59,360 And 4 p.m. London time for the UK people. 251 00:13:59,360 --> 00:14:02,120 So yeah, that will be very fun. 252 00:14:02,120 --> 00:14:04,320 And we will also show some new features 253 00:14:04,320 --> 00:14:08,280 we shipped recently that actually helps with week review. 254 00:14:08,280 --> 00:14:10,880 So yeah, join us there. 255 00:14:10,880 --> 00:14:12,700 - My favorite, so speaking of, 256 00:14:12,700 --> 00:14:14,880 my favorite feature for reminders is that there is, 257 00:14:14,880 --> 00:14:19,100 there are, a feature I actually suggested is that 258 00:14:19,100 --> 00:14:26,100 we have Mighty Fridays, we can remind on Friday. So, for example, there is a task which is not really a task for 259 00:14:26,100 --> 00:14:34,100 day-to-day work, but the task to review, to think about, to contemplate, I just put a remind on Friday. 260 00:14:34,100 --> 00:14:43,100 And then it doesn't matter which day it is, it just goes to Friday. And if it's on Thursday or Friday, the option changes 261 00:14:43,100 --> 00:14:51,260 to remind next Friday. So it's really smart, it's really good. So this way I can put tasks 262 00:14:51,260 --> 00:14:58,380 consciously for Friday so that I can, once I complete all my other things in the weekly review, 263 00:14:58,380 --> 00:15:06,300 I can get to these tasks. I can write a comment here, review this, see this, watch this, read this. 264 00:15:06,300 --> 00:15:08,020 - Yeah, that's also very useful. 265 00:15:08,020 --> 00:15:11,380 I use it because I like to plan the things 266 00:15:11,380 --> 00:15:13,860 I want to do on Friday, 267 00:15:13,860 --> 00:15:18,020 because we designed this feature that during the normal days 268 00:15:18,020 --> 00:15:21,600 you would have this shortcut to remind me on Friday. 269 00:15:21,600 --> 00:15:24,260 But on Friday, the shortcut is next Friday. 270 00:15:24,260 --> 00:15:25,100 - Exactly. 271 00:15:25,100 --> 00:15:26,420 - Yeah, so on Friday, 272 00:15:26,420 --> 00:15:29,920 I'm also going through my Mighty Friday project 273 00:15:29,920 --> 00:15:31,840 where I have things I want to explore, 274 00:15:31,840 --> 00:15:35,500 some automation, some alticostal, et cetera. 275 00:15:35,500 --> 00:15:38,580 So I plan what I'm going to do on next Friday. 276 00:15:38,580 --> 00:15:39,780 - Ah, yeah, that's very good. 277 00:15:39,780 --> 00:15:40,620 - Yeah. 278 00:15:40,620 --> 00:15:42,460 - I mean, and that's very smart, which is just said, 279 00:15:42,460 --> 00:15:46,380 to have a dedicated project for your Mighty Friday ideas. 280 00:15:46,380 --> 00:15:47,200 Because as we said, 281 00:15:47,200 --> 00:15:49,660 Mighty Friday is about personal development. 282 00:15:49,660 --> 00:15:51,900 It's about weekly review and then personal development, 283 00:15:51,900 --> 00:15:54,140 or as in your case, personal development, 284 00:15:54,140 --> 00:15:56,780 and then weekly review, whichever the order. 285 00:15:56,780 --> 00:15:58,460 But the idea is about personal development. 286 00:15:58,460 --> 00:16:00,740 So again, it's good to be conscious about it. 287 00:16:00,740 --> 00:16:04,660 It's to be, to plan and have ideas for this, 288 00:16:04,660 --> 00:16:08,980 Like what you want to learn, what you want to read, what you want to explore next Friday 289 00:16:08,980 --> 00:16:10,680 or in Fridays to come. 290 00:16:10,680 --> 00:16:14,240 And it's always easier to have a set of options. 291 00:16:14,240 --> 00:16:19,120 Instead of like, okay now I have to come up with an idea for next Friday or today is Friday, 292 00:16:19,120 --> 00:16:22,820 now I have to figure out what I'm going to actually learn today. 293 00:16:22,820 --> 00:16:24,580 Instead you have a Mighty Friday project. 294 00:16:24,580 --> 00:16:28,700 So whenever you have an idea how this would be good to explore, this would be good to 295 00:16:28,700 --> 00:16:30,580 watch, this would be good to catch up with. 296 00:16:30,580 --> 00:16:32,620 So you put it in your mighty Friday project 297 00:16:32,620 --> 00:16:35,520 and in that sense, you always have options. 298 00:16:35,520 --> 00:16:36,940 And I think it's brilliant. 299 00:16:36,940 --> 00:16:39,400 And I actually don't have a project like that. 300 00:16:39,400 --> 00:16:42,100 So I'm gonna do it right after we record this episode 301 00:16:42,100 --> 00:16:43,820 because it's a really great idea. 302 00:16:43,820 --> 00:16:45,620 - I will show my mighty Friday project 303 00:16:45,620 --> 00:16:48,440 on Monday, product vlog. 304 00:16:48,440 --> 00:16:50,620 So make sure to check it out. 305 00:16:50,620 --> 00:16:54,860 Week review is the only time when I have my counters 306 00:16:54,860 --> 00:16:57,900 on incoming and activity at zero. 307 00:16:57,900 --> 00:17:00,480 Because like normally I try to finish the day 308 00:17:00,480 --> 00:17:05,480 with incoming zero, but I don't touch much activity view. 309 00:17:05,480 --> 00:17:08,500 I try to focus on my priorities, 310 00:17:08,500 --> 00:17:12,100 which are my goals for the week and incoming, 311 00:17:12,100 --> 00:17:16,980 which are the tasks that team needs feedback from me, 312 00:17:16,980 --> 00:17:19,860 or I just put a reminder for myself there. 313 00:17:19,860 --> 00:17:22,620 So there is that, and I go through all activities, 314 00:17:22,620 --> 00:17:26,940 so all the new events in tasks, in projects I follow, 315 00:17:26,940 --> 00:17:29,720 I just review them once a week on Friday. 316 00:17:29,720 --> 00:17:47,720 And that's really fine because what I like about our app is the separation between stuff you really need to make decisions today and the stuff that might need your feedback but it's not important to do it right away. 317 00:17:47,720 --> 00:17:54,720 So I can go through it and plan like giving feedback to it for the next week or work on something during next week. 318 00:17:54,720 --> 00:17:56,680 - I'm right now for my personal blog, 319 00:17:56,680 --> 00:17:59,440 I'm writing an article which I might later repost 320 00:17:59,440 --> 00:18:02,680 on our NOSB blog about how I appreciate 321 00:18:02,680 --> 00:18:05,000 the activity view as the CEO. 322 00:18:05,000 --> 00:18:09,040 So like why it's as the CEO, this is so important to me 323 00:18:09,040 --> 00:18:13,600 and why I don't have to ask for status of things. 324 00:18:13,600 --> 00:18:16,960 I hate asking people for like updates. 325 00:18:16,960 --> 00:18:19,960 I wanna see the updates without asking them about it. 326 00:18:19,960 --> 00:18:23,920 I'm gonna write about this. 327 00:18:23,920 --> 00:18:28,000 if I write it today then we will be able to link it in the show notes but I'm going to comment on 328 00:18:28,000 --> 00:18:34,480 it on the vlog anyway. So tune in for the vlog if you want to hear more about that because for 329 00:18:34,480 --> 00:18:39,760 somebody who's a manager, who's you know who's the CEO, who's a leader, it's really like this is a 330 00:18:39,760 --> 00:18:45,600 killer activity view as a killer feature. This is just glorious. So I just wanted to point out that 331 00:18:45,600 --> 00:18:53,600 about the weekly review that the thing is that you know surprise surprise if you do it regularly 332 00:18:53,600 --> 00:19:00,320 it gets better and it gets done in less time. So the first weekly review might take you like 333 00:19:00,320 --> 00:19:05,280 three or four hours and you will be like, "ah, three, four hours every week, come on, man." 334 00:19:05,280 --> 00:19:13,440 But no, because once you have things cleaned up in this first three, four hours, then next week's 335 00:19:13,440 --> 00:19:18,880 weekly review is going to be like two and a half hours, three hours maybe. And the next week's 336 00:19:18,880 --> 00:19:24,160 weekly review it's gonna be two hours and then you'll get to an hour long weekly review you know 337 00:19:24,160 --> 00:19:30,000 like it's like the more you do I mean the more often you do it the more regularly you do it 338 00:19:30,000 --> 00:19:37,360 the better it gets and you get better at it so and there is like more less you know backlog to 339 00:19:37,360 --> 00:19:42,480 go through because you know you've already done the work that's why I really recommend not trying 340 00:19:42,480 --> 00:19:51,680 to do it once a month, but really try to stick to the weekly repetition, weekly cadence of doing 341 00:19:51,680 --> 00:19:58,160 the review. Yeah, consistency is the king. Yes, every time consistency beats everything. And just 342 00:19:58,160 --> 00:20:02,960 like we do with podcasting, every two weeks we do a podcast for you guys. But it's the same thing 343 00:20:02,960 --> 00:20:10,720 with this. If you do it more often, you do it better. You get better at it. And also with every 344 00:20:10,720 --> 00:20:15,040 weekly review you can refine your checklist like what you have to really go through, what is not 345 00:20:15,040 --> 00:20:22,400 that important to go through or what you can go through later. You can be tweaking the 346 00:20:22,400 --> 00:20:28,160 process as you do the process but it's good to start somewhere, have like a basic 347 00:20:28,160 --> 00:20:34,160 framework for your weekly review and then go from there and keep tweaking it to your liking. 348 00:20:34,160 --> 00:20:40,560 It's also good to have this kind of minimal version of the checklist and some optional items 349 00:20:40,560 --> 00:20:45,200 because like if I have time, I just go through more products in Nozbe. 350 00:20:45,200 --> 00:20:52,160 And if I don't have much time, I just go through my top top 10 products I have in my sidebar in favor. 351 00:20:52,160 --> 00:20:56,320 Exactly. Exactly. And it's that, but also like other things like, you know, 352 00:20:56,320 --> 00:21:01,120 you might want to skip cleaning up downloads folder, for example, this week, but then next 353 00:21:01,120 --> 00:21:06,240 week clean it up really well so that, you know, you don't have a backlog of downloads there, 354 00:21:06,240 --> 00:21:10,960 for example. So let's take a break, maybe, let's have a sponsored break about Nozbe, and then we'll 355 00:21:10,960 --> 00:21:17,600 go through the basic version of the weekly review and then the more thorough so we can give you like 356 00:21:17,600 --> 00:21:24,000 tips for our checklist for weekly review. Now this podcast is sponsored by Nozbe, the fastest way to 357 00:21:24,000 --> 00:21:30,480 learn task-based Async communication app for personal, family and business use. Let's hear what 358 00:21:30,480 --> 00:21:37,840 customers say about Nozbe. When we've been around for about 10 years, our business has, and we've 359 00:21:37,840 --> 00:21:41,920 been using Nozbe for about eight of those years. And as we grew, we kind of got to the point where 360 00:21:41,920 --> 00:21:46,880 I just couldn't remember everything anymore. I'm pretty organized, I would just kind of keep 361 00:21:46,880 --> 00:21:51,040 everything in my head and with post-it notes and things like that. And it just got to be too much. 362 00:21:51,040 --> 00:21:55,360 And so I started looking around for some sort of project management software that could help me 363 00:21:55,360 --> 00:22:00,000 have a set up really trusted system. But really, I just wanted a system where I could know that I 364 00:22:00,000 --> 00:22:01,480 I had everything in there. 365 00:22:01,480 --> 00:22:02,840 I wasn't gonna forget anything. 366 00:22:02,840 --> 00:22:05,880 I wasn't gonna drop any balls for clients or miss deadlines. 367 00:22:05,880 --> 00:22:10,960 - And we are back after the break. 368 00:22:10,960 --> 00:22:12,880 And actually speaking about Nozbe, 369 00:22:12,880 --> 00:22:15,360 we have now promo going on, yeah? 370 00:22:15,360 --> 00:22:18,960 - Yeah, you can get four months extra free 371 00:22:18,960 --> 00:22:21,800 if you get a yearly subscription. 372 00:22:21,800 --> 00:22:26,400 So only for limited time for the next week. 373 00:22:26,400 --> 00:22:30,320 So just do it now at nosby.com/promo. 374 00:22:30,320 --> 00:22:32,200 You can learn all the details, 375 00:22:32,200 --> 00:22:35,240 but basically if you're a Nozbe subscriber 376 00:22:35,240 --> 00:22:37,420 and within this timeframe right now, 377 00:22:37,420 --> 00:22:39,560 you buy a yearly subscription, 378 00:22:39,560 --> 00:22:42,520 we'll add four months to your yearly subscription. 379 00:22:42,520 --> 00:22:46,720 So you pay for 12 months already with a discount 380 00:22:46,720 --> 00:22:48,360 and then four months extra. 381 00:22:48,360 --> 00:22:51,160 So really this is a special moment. 382 00:22:51,160 --> 00:22:54,160 We don't do these promos anymore that often, 383 00:22:54,160 --> 00:22:55,200 like very rarely. 384 00:22:55,200 --> 00:22:56,500 So the time is now. 385 00:22:56,500 --> 00:23:01,060 If you are thinking of extending Nozbe for 16 months, 386 00:23:01,060 --> 00:23:03,660 so you are ready for this year and next year, 387 00:23:03,660 --> 00:23:05,000 just do it now. 388 00:23:05,000 --> 00:23:06,400 And do your spring cleaning, 389 00:23:06,400 --> 00:23:10,500 do your prep for summer and for the year to come. 390 00:23:10,500 --> 00:23:11,680 I think it's the best moment to do it. 391 00:23:11,680 --> 00:23:13,320 So get Nozbe for a year, 392 00:23:13,320 --> 00:23:15,280 but it applies to both Nozbe Personal, 393 00:23:15,280 --> 00:23:17,040 if you're still using Nozbe Personal, 394 00:23:17,040 --> 00:23:20,120 and the new Nozbe, formerly known as Nozbe Teams, 395 00:23:20,120 --> 00:23:23,120 the same way, nozbe.com/promo. 396 00:23:23,120 --> 00:23:26,120 So just get there and you will have all the details. 397 00:23:26,120 --> 00:23:29,420 Just get for a year and four months extra. 398 00:23:29,420 --> 00:23:30,260 This is really special. 399 00:23:30,260 --> 00:23:33,140 - Okay, so let's go back to our topic. 400 00:23:33,140 --> 00:23:34,940 So you wanted to share some tips 401 00:23:34,940 --> 00:23:36,380 on weekly review checklist. 402 00:23:36,380 --> 00:23:39,500 - Yes, so I'm gonna give you the basic framework 403 00:23:39,500 --> 00:23:43,140 and from there we'll go and you will add your tips Rafa 404 00:23:43,140 --> 00:23:44,460 and we'll get from there. 405 00:23:44,460 --> 00:23:48,860 So in the chapter of my book, "Of No Office" book, 406 00:23:48,860 --> 00:23:52,420 I'm giving you five easy steps. 407 00:23:52,420 --> 00:23:56,000 So first clean up inboxes, incoming documents, 408 00:23:56,000 --> 00:23:58,580 incoming emails, like incoming stuff, 409 00:23:58,580 --> 00:24:01,220 physical inbox, maybe next to your computer, 410 00:24:01,220 --> 00:24:03,260 your email inbox, like all the inboxes. 411 00:24:03,260 --> 00:24:05,960 And this is actually the longest part of the review 412 00:24:05,960 --> 00:24:07,740 to clean up the incoming stuff. 413 00:24:07,740 --> 00:24:09,440 Second, reconnect with your goals. 414 00:24:09,440 --> 00:24:13,920 So just check out like again, your goals for next week 415 00:24:13,920 --> 00:24:15,200 and for next quarter, 416 00:24:15,200 --> 00:24:18,040 like the goals you've written down before, 417 00:24:18,040 --> 00:24:20,380 and also your yearly resolution, 418 00:24:20,380 --> 00:24:22,240 like get back to the yearly resolution. 419 00:24:22,240 --> 00:24:24,280 So what was your real resolution? 420 00:24:24,280 --> 00:24:26,320 And reconnect with your goals to make sure 421 00:24:26,320 --> 00:24:29,880 that you know what you have to plan and you have to. 422 00:24:29,880 --> 00:24:32,080 Because if you don't reconnect with your goals, 423 00:24:32,080 --> 00:24:34,120 you might plan things that are actually not aligned 424 00:24:34,120 --> 00:24:34,960 with your goals. 425 00:24:34,960 --> 00:24:38,240 And, or you will see that some goals are not aligned 426 00:24:38,240 --> 00:24:39,080 with you anymore. 427 00:24:39,080 --> 00:24:40,080 So you wanna skip on those. 428 00:24:40,080 --> 00:24:42,840 - That might be fine because your goals may change 429 00:24:42,840 --> 00:24:45,240 and you may feel different about your goals 430 00:24:45,240 --> 00:24:47,280 you set at the beginning of the quarter 431 00:24:47,280 --> 00:24:48,640 or the beginning of the year. 432 00:24:48,640 --> 00:24:51,800 So don't be afraid to change that. 433 00:24:51,800 --> 00:24:54,520 But yeah, it should be your conscious decision. 434 00:24:54,520 --> 00:24:55,360 - Exactly. 435 00:24:55,360 --> 00:24:58,080 - But not just something that happens to you. 436 00:24:58,080 --> 00:25:00,280 - Exactly, because if you are, I mean, 437 00:25:00,280 --> 00:25:01,840 you have cleaned up all your inboxes. 438 00:25:01,840 --> 00:25:02,760 That was the first step. 439 00:25:02,760 --> 00:25:05,100 Now, second step is to reconnect with your goals 440 00:25:05,100 --> 00:25:08,040 because you wanna make sure what kind of decisions 441 00:25:08,040 --> 00:25:09,600 you wanna make for next week. 442 00:25:09,600 --> 00:25:11,960 And then, you know, three, 443 00:25:11,960 --> 00:25:14,240 read your past week's calendar and journal 444 00:25:14,240 --> 00:25:17,660 so that just check, you know, what you were up to again 445 00:25:17,660 --> 00:25:19,480 to see how the week went. 446 00:25:19,480 --> 00:25:23,840 And then four, check your upcoming weeks calendar 447 00:25:23,840 --> 00:25:25,600 and tasks for next week. 448 00:25:25,600 --> 00:25:28,720 And then five, again, a big one, 449 00:25:28,720 --> 00:25:31,100 review your projects and tasks. 450 00:25:31,100 --> 00:25:34,120 So then go through like all this stuff that you have 451 00:25:34,120 --> 00:25:38,280 in your Nozbe or other app that you use your tasks for. 452 00:25:38,280 --> 00:25:40,360 So this was my basic five step process. 453 00:25:40,360 --> 00:25:44,480 - Okay, so actually I think I'm gonna steal one, 454 00:25:44,480 --> 00:25:47,780 one tip from you because I have this on my checklist 455 00:25:47,780 --> 00:25:52,780 to review my tasks with my weekly goal stack, 456 00:25:52,780 --> 00:25:56,960 which are actually tasks, the same tasks, 457 00:25:56,960 --> 00:26:00,960 like tasks that are result of my goals, 458 00:26:00,960 --> 00:26:02,820 I said, for the quarter. 459 00:26:02,820 --> 00:26:06,080 So, and I have it at almost at the end of my checklist, 460 00:26:06,080 --> 00:26:08,480 but maybe that's a good idea to have it at the beginning 461 00:26:08,480 --> 00:26:13,320 so you can set your mind into the proper state 462 00:26:13,320 --> 00:26:16,640 to thinking about those goals while reviewing tasks. 463 00:26:16,640 --> 00:26:17,640 - Exactly, this is key. 464 00:26:17,640 --> 00:26:19,640 I mean, and it's not like, you know, 465 00:26:19,640 --> 00:26:21,800 spiritual mumbo jumbo, this is true. 466 00:26:21,800 --> 00:26:24,040 I mean, the moment you review your goals 467 00:26:24,040 --> 00:26:26,980 and you reconnect with your goals and with your ideas, 468 00:26:26,980 --> 00:26:29,080 make a conscious choice what you want to do 469 00:26:29,080 --> 00:26:30,600 with next quarter, next year, 470 00:26:30,600 --> 00:26:33,160 then your decision making is impacted by it. 471 00:26:33,160 --> 00:26:35,720 You are kind of, you know, it's like, you know, 472 00:26:35,720 --> 00:26:38,360 you want, it's like when you drive a car, 473 00:26:38,360 --> 00:26:40,260 if you know where you're going, 474 00:26:40,260 --> 00:26:42,080 it's easier to steer in the right direction 475 00:26:42,080 --> 00:26:43,400 because you know where you're going, you know? 476 00:26:43,400 --> 00:26:45,040 And if you don't know where you're going, 477 00:26:45,040 --> 00:26:46,840 or whatever, we'll take you there. 478 00:26:46,840 --> 00:26:51,680 So, because we, the problem, I mean, 479 00:26:51,680 --> 00:26:53,600 and the good thing about weekly review 480 00:26:53,600 --> 00:26:56,080 is because otherwise we go with the flow. 481 00:26:56,080 --> 00:26:59,360 So very often, Rafa, you will just make a decision 482 00:26:59,360 --> 00:27:01,480 to do something next week because for example, 483 00:27:01,480 --> 00:27:04,980 I told you so, or because somebody else told you so. 484 00:27:04,980 --> 00:27:07,360 And when you review it, you're like, yeah, Michael told me, 485 00:27:07,360 --> 00:27:09,400 but this is actually not important to me right now 486 00:27:09,400 --> 00:27:10,820 that this, we can do it later, 487 00:27:10,820 --> 00:27:14,240 or maybe somebody else can do it, or maybe, whatever, 488 00:27:14,240 --> 00:27:16,480 or maybe I can renegotiate it with Michael, 489 00:27:16,480 --> 00:27:19,040 but it's not aligned with what I wanna do this quarter 490 00:27:19,040 --> 00:27:23,440 and with the direction of our application and our company. 491 00:27:23,440 --> 00:27:25,600 So, when I ask you for something, 492 00:27:25,600 --> 00:27:28,240 it might not be just the right thing to do for you 493 00:27:28,240 --> 00:27:31,340 next week, but you might want to do it 494 00:27:31,340 --> 00:27:34,960 just out of sense of obligation or camaraderie, 495 00:27:34,960 --> 00:27:36,560 just you wanna help me out. 496 00:27:36,560 --> 00:27:38,680 But then you, for example, don't do something 497 00:27:38,680 --> 00:27:42,400 which was important to you and to the company, 498 00:27:42,400 --> 00:27:44,360 just because you went with the flow. 499 00:27:44,360 --> 00:27:45,840 And when you're reconnect with your goals, 500 00:27:45,840 --> 00:27:47,680 it's easier to make a decision. 501 00:27:47,680 --> 00:27:49,480 Maybe this one not for next week. 502 00:27:49,480 --> 00:27:50,780 - I think in our company, 503 00:27:50,780 --> 00:27:53,440 we have this unwritten rule actually 504 00:27:53,440 --> 00:27:57,640 that if we don't specify that we need something 505 00:27:57,640 --> 00:28:01,680 for concrete due date or it's urgent right now, 506 00:28:01,680 --> 00:28:06,120 then every person that gets a task delegated to them 507 00:28:06,120 --> 00:28:08,160 can plan it whenever they want. 508 00:28:08,160 --> 00:28:09,000 - Exactly. 509 00:28:09,000 --> 00:28:11,040 And that's the thing, you know, 510 00:28:12,040 --> 00:28:14,360 Like for example, this promo was different. 511 00:28:14,360 --> 00:28:15,600 Now we have the Nozbe promo 512 00:28:15,600 --> 00:28:17,800 and we had to plan things for specific dates. 513 00:28:17,800 --> 00:28:19,520 Like we had to make sure that we get, 514 00:28:19,520 --> 00:28:21,160 the payment system right, 515 00:28:21,160 --> 00:28:22,320 all the discount codes, 516 00:28:22,320 --> 00:28:24,680 all that stuff ready for specific date. 517 00:28:24,680 --> 00:28:27,880 But normally very often, 518 00:28:27,880 --> 00:28:31,080 we trust each other that you will do the work. 519 00:28:31,080 --> 00:28:34,240 So I'm just doing, I mean, creating a task for you, Rafa. 520 00:28:34,240 --> 00:28:37,560 And then you will either give me some feedback on that 521 00:28:37,560 --> 00:28:39,240 in the comment or you will do it. 522 00:28:39,240 --> 00:28:41,960 But if I don't specify date, 523 00:28:41,960 --> 00:28:44,960 when you decide to do it or when you're in the mood to do it. 524 00:28:44,960 --> 00:28:46,960 So that's fine. 525 00:28:46,960 --> 00:28:52,960 And also, like in the comments, we have a space to actually specify expectations. 526 00:28:52,960 --> 00:28:54,960 Like say, you know, Michael, this is not really important. 527 00:28:54,960 --> 00:28:58,960 I mean, this is important and I see that it's important to you, 528 00:28:58,960 --> 00:29:00,960 but I have other things to do. 529 00:29:00,960 --> 00:29:02,960 Can I do it like in two weeks? 530 00:29:02,960 --> 00:29:04,960 And then I say, yeah, no problem. 531 00:29:04,960 --> 00:29:06,960 Or no, please do it now. 532 00:29:06,960 --> 00:29:10,960 We can communicate and that's important in the comments. 533 00:29:10,960 --> 00:29:19,120 And it's also part of the weekly review that you, in the comments of tasks, you specify expectations 534 00:29:19,120 --> 00:29:24,080 and you kind of negotiate expectations with other people so that other people on your team can be 535 00:29:24,080 --> 00:29:29,200 aligned with you and then they know, okay, this will not be done next week, that's fine, or this 536 00:29:29,200 --> 00:29:34,880 will be done next week, great. That's really helpful to be on top of the things end of the week, aligned 537 00:29:34,880 --> 00:29:38,240 with your team and then you can have a great weekend 538 00:29:38,240 --> 00:29:41,920 and really start Monday with the boost productivity, 539 00:29:41,920 --> 00:29:44,400 the priority list ready for you. 540 00:29:44,400 --> 00:29:48,720 - One other tip that I have for you all is that, 541 00:29:48,720 --> 00:29:52,480 so I have this journaling shortcut that I use for journaling. 542 00:29:52,480 --> 00:29:56,080 So as you know, I am a proficient journaler. 543 00:29:56,080 --> 00:29:58,960 I journal every day at twice in the morning 544 00:29:58,960 --> 00:29:59,920 and in the evening. 545 00:29:59,920 --> 00:30:02,080 Well, sometimes I fail, but usually I don't. 546 00:30:02,080 --> 00:30:05,720 So like I have my journal is pretty, pretty consistent. 547 00:30:05,720 --> 00:30:08,260 We'll link in the show notes to my journaling routine. 548 00:30:08,260 --> 00:30:10,960 So you can actually steal it from me and take it from me. 549 00:30:10,960 --> 00:30:13,960 Take the whole shortcut if you use Siri shortcuts. 550 00:30:13,960 --> 00:30:15,280 If you don't use Siri shortcuts, 551 00:30:15,280 --> 00:30:17,720 you can just review it online 552 00:30:17,720 --> 00:30:20,660 and maybe do something else for Android or Windows. 553 00:30:20,660 --> 00:30:22,880 Anyway, this Siri shortcut, 554 00:30:22,880 --> 00:30:26,120 one of the things there is that whenever I start journaling, 555 00:30:26,120 --> 00:30:29,680 I have my goals for this quarter and this year written up. 556 00:30:29,680 --> 00:30:32,720 So they show as a pop-up. 557 00:30:32,720 --> 00:30:35,280 - So you are connecting with your goals every day actually. 558 00:30:35,280 --> 00:30:37,300 - Every day, yes, every day. 559 00:30:37,300 --> 00:30:39,480 So every day I'm, you know, sometimes I'm just, you know, 560 00:30:39,480 --> 00:30:41,500 okay, I'm just skipping it, but very often I'm just like, 561 00:30:41,500 --> 00:30:43,960 especially in the morning, I'm just going through them again, 562 00:30:43,960 --> 00:30:46,060 like in my mind, you know, okay, I have to do this, 563 00:30:46,060 --> 00:30:47,440 I have to do this, I have to do this. 564 00:30:47,440 --> 00:30:49,440 So I reconnect with my goals actually every day, 565 00:30:49,440 --> 00:30:51,840 while, I mean, before I'm journaling. 566 00:30:51,840 --> 00:30:53,280 So that's one tip that I'm doing. 567 00:30:53,280 --> 00:30:57,220 Second tip also in that shortcut is that on Friday, 568 00:30:57,220 --> 00:31:02,220 I have extra checklist added to my daily entry. 569 00:31:02,220 --> 00:31:07,020 So this way I can follow a checklist 570 00:31:07,020 --> 00:31:08,620 when I do the weekly review. 571 00:31:08,620 --> 00:31:12,980 So this way I can do things one by one 572 00:31:12,980 --> 00:31:14,740 and really complete my weekly review. 573 00:31:14,740 --> 00:31:18,940 And I can tell you that, for example, in my case, 574 00:31:18,940 --> 00:31:21,460 it's just, I fill out a magic spreadsheet. 575 00:31:21,460 --> 00:31:26,060 So when I just, when I track all my hours of work, 576 00:31:26,060 --> 00:31:28,020 I clean up incoming. 577 00:31:28,020 --> 00:31:29,660 The second thing is clean up incoming zero 578 00:31:29,660 --> 00:31:31,820 on priority review in Nozbe. 579 00:31:31,820 --> 00:31:34,040 Then I have a different topic. 580 00:31:34,040 --> 00:31:37,060 So I decide on core hours. 581 00:31:37,060 --> 00:31:39,380 So on something I'm gonna do next week 582 00:31:39,380 --> 00:31:40,660 on a big project for next week. 583 00:31:40,660 --> 00:31:44,900 So what I'm gonna be doing next week as one big thing. 584 00:31:44,900 --> 00:31:46,100 We'll cover the core hours. 585 00:31:46,100 --> 00:31:48,660 Someone, I think we have covered core hours. 586 00:31:48,660 --> 00:31:51,100 - Yes, we have covered your core hours concept 587 00:31:51,100 --> 00:31:53,140 and we will link in the show notes to the episode. 588 00:31:53,140 --> 00:31:54,500 I don't remember the number right now. 589 00:31:54,500 --> 00:31:55,340 - Okay. 590 00:31:55,340 --> 00:31:58,880 So I have, so just like you have the project for, you know, 591 00:31:58,880 --> 00:32:02,280 Mighty Friday ideas, I have a project for core hour ideas. 592 00:32:02,280 --> 00:32:04,940 So big projects for the whole week. 593 00:32:04,940 --> 00:32:07,620 So I go to this project and choose core hours 594 00:32:07,620 --> 00:32:10,700 for next week. 595 00:32:10,700 --> 00:32:13,720 And then I clean up activity in Nozbe 596 00:32:13,720 --> 00:32:16,960 and then I review my followed projects. 597 00:32:16,960 --> 00:32:18,860 So the most important ones, 598 00:32:18,860 --> 00:32:20,620 I mean the favorite projects, sorry, 599 00:32:20,620 --> 00:32:23,600 the most important ones, then followed projects. 600 00:32:23,600 --> 00:32:31,440 And then based on activity, sometimes I review projects which I don't follow, but I'm just curious what's up there. 601 00:32:31,440 --> 00:32:33,940 So then I can just review these projects. 602 00:32:33,940 --> 00:32:36,940 And only then I go to clean up my email inbox. 603 00:32:36,940 --> 00:32:39,700 So my email inbox comes last. 604 00:32:39,700 --> 00:32:43,240 First, I cater to my tasks in Nozbe. 605 00:32:43,240 --> 00:32:47,000 And then only then I do my email inbox zero. 606 00:32:47,000 --> 00:32:49,740 And then I check other social messages. 607 00:32:49,740 --> 00:32:53,100 So I go to LinkedIn, I go to other places. 608 00:32:53,100 --> 00:32:55,780 So if you have sent me a message recently in LinkedIn, 609 00:32:55,780 --> 00:32:56,980 I'm sorry, I haven't replied, 610 00:32:56,980 --> 00:33:01,980 but I'm going to reply next Friday at the latest. 611 00:33:01,980 --> 00:33:05,820 So yeah, I replied to messages at the end 612 00:33:05,820 --> 00:33:08,460 because first I cater to my tasks. 613 00:33:08,460 --> 00:33:11,380 - Yeah, your team come first and then external world. 614 00:33:11,380 --> 00:33:13,620 Okay, anything else on weekly review? 615 00:33:13,620 --> 00:33:15,540 Because I think that's all. 616 00:33:15,540 --> 00:33:16,380 - I don't think so. 617 00:33:16,380 --> 00:33:18,660 I mean, I think that we've covered it all. 618 00:33:19,580 --> 00:33:24,480 Just to wrap up, it's good to have it as a habit, 619 00:33:24,480 --> 00:33:26,160 to have a trigger for it. 620 00:33:26,160 --> 00:33:28,860 It's good to change a place where you do it, 621 00:33:28,860 --> 00:33:31,520 not by your regular desk where you do your regular work, 622 00:33:31,520 --> 00:33:33,560 but somewhere else, like you said, your armchair, 623 00:33:33,560 --> 00:33:38,560 maybe cafeteria, you know, just change environment for this, 624 00:33:38,560 --> 00:33:40,420 make it special, make it different. 625 00:33:40,420 --> 00:33:42,760 And it's good to have a checklist, you know? 626 00:33:42,760 --> 00:33:45,680 And then if you go again through my chapter 627 00:33:45,680 --> 00:33:48,560 at nooffice.org/review, 628 00:33:48,560 --> 00:33:52,320 Also there, you will find links to my, 629 00:33:52,320 --> 00:33:54,180 there is a checklist for that. 630 00:33:54,180 --> 00:33:56,780 There is a knowsb.how template. 631 00:33:56,780 --> 00:34:01,080 So I linked to all that stuff in this chapter as well. 632 00:34:01,080 --> 00:34:03,680 So if you go there, make sure to read the chapter 633 00:34:03,680 --> 00:34:05,600 and then follow the links there. 634 00:34:05,600 --> 00:34:08,740 And please, for your sake, do it. 635 00:34:08,740 --> 00:34:09,720 Do it quickly. 636 00:34:09,720 --> 00:34:10,840 Do it regularly. 637 00:34:10,840 --> 00:34:12,040 Do it consistently. 638 00:34:12,040 --> 00:34:13,280 You will thank me later. 639 00:34:13,280 --> 00:34:15,040 (laughing) 640 00:34:15,040 --> 00:34:16,400 - We are made to customers. 641 00:34:16,400 --> 00:34:18,320 (laughing) 642 00:34:18,320 --> 00:34:19,440 - Okay. - Exactly. 643 00:34:19,440 --> 00:34:23,360 - All right, so let's geek out a little bit. 644 00:34:23,360 --> 00:34:26,320 So you are now in your second home office. 645 00:34:26,320 --> 00:34:29,880 - Yes, so I'm in my hometown and right now in my, 646 00:34:29,880 --> 00:34:32,840 I'm actually in my father's office. 647 00:34:32,840 --> 00:34:34,560 So this is my father's office. 648 00:34:34,560 --> 00:34:35,400 My father works here. 649 00:34:35,400 --> 00:34:38,200 My father is the VP of Finance in our company. 650 00:34:38,200 --> 00:34:41,640 And yeah, this is my place where I work if I'm here, 651 00:34:41,640 --> 00:34:42,840 if I'm here. 652 00:34:42,840 --> 00:34:47,120 And for that, I'm still using my iPad as my main device. 653 00:34:47,120 --> 00:34:51,680 But if I need a Mac, I'm using my mom's MacBook Air. 654 00:34:51,680 --> 00:34:54,960 It's an M1 MacBook Air, which is fantastic. 655 00:34:54,960 --> 00:34:57,840 You see the camera is not maybe the best, but it works. 656 00:34:57,840 --> 00:34:59,120 - Yeah, camera is... 657 00:34:59,120 --> 00:35:00,800 (laughing) 658 00:35:00,800 --> 00:35:01,680 Vocal. 659 00:35:01,680 --> 00:35:02,520 - Yes. 660 00:35:02,520 --> 00:35:07,440 But the computer is fantastic, so I'm using that. 661 00:35:07,440 --> 00:35:10,040 And I have this microphone always here, 662 00:35:10,040 --> 00:35:12,160 so I don't carry the microphone with me. 663 00:35:12,160 --> 00:35:13,960 I'm just using the microphone here 664 00:35:13,960 --> 00:35:15,280 when I need to record the podcast. 665 00:35:15,280 --> 00:35:17,840 This way, I can do some recording. 666 00:35:17,840 --> 00:35:20,960 If I need recording for NOSB purposes, 667 00:35:20,960 --> 00:35:22,960 people want me to record something, 668 00:35:22,960 --> 00:35:26,940 I have a pretty good microphone here so I can use it. 669 00:35:26,940 --> 00:35:30,840 I have it all set up here and this way I can be productive 670 00:35:30,840 --> 00:35:32,920 if I want to without carrying too much stuff. 671 00:35:32,920 --> 00:35:35,700 So I can just only travel here with my iPad, 672 00:35:35,700 --> 00:35:40,700 but still have additional gear here ready for me to work. 673 00:35:40,700 --> 00:35:44,400 - Yeah, is there anything else you have from the hardware? 674 00:35:44,400 --> 00:35:46,720 you have doubled between your main home office 675 00:35:46,720 --> 00:35:49,580 and this office on the microphone. 676 00:35:49,580 --> 00:35:51,160 I had MacBook Air actually. 677 00:35:51,160 --> 00:35:52,280 - Yeah, exactly. 678 00:35:52,280 --> 00:35:54,280 The MacBook Air, yeah, this is my mom's MacBook Air, 679 00:35:54,280 --> 00:35:58,820 but I have an account in my account here. 680 00:35:58,820 --> 00:36:03,820 And yeah, I log into Nozbe via the web, 681 00:36:03,820 --> 00:36:06,280 actually here on Chrome. 682 00:36:06,280 --> 00:36:07,840 And I use StreamYard on the web. 683 00:36:07,840 --> 00:36:11,880 So yeah, basically I just have this special account for me. 684 00:36:11,880 --> 00:36:16,580 This way I don't log into stuff on my mom's account 685 00:36:16,580 --> 00:36:18,280 when she uses the MacBook Air. 686 00:36:18,280 --> 00:36:20,120 - Yeah, that wouldn't be secure. 687 00:36:20,120 --> 00:36:22,800 - That wouldn't be secure and also it's not good. 688 00:36:22,800 --> 00:36:25,760 This is the cool thing about the Mac 689 00:36:25,760 --> 00:36:28,700 that having separate accounts is no big deal. 690 00:36:28,700 --> 00:36:31,180 So I can have my own account here 691 00:36:31,180 --> 00:36:34,460 and have my own setup, everything set up the way I want. 692 00:36:34,460 --> 00:36:36,320 So that's very easy. 693 00:36:36,320 --> 00:36:38,500 The rest of the stuff, I don't need 694 00:36:38,500 --> 00:36:41,700 because I carry my backpack with me. 695 00:36:41,700 --> 00:36:43,980 at all times and in my backpack, I have all the chargers. 696 00:36:43,980 --> 00:36:47,520 I have like all the main cables that I need 697 00:36:47,520 --> 00:36:50,140 for my iPad and for my iPhone. 698 00:36:50,140 --> 00:36:53,380 So with, you know, and I have my AirPods Pro 699 00:36:53,380 --> 00:36:55,420 as well with me, I don't need anything else. 700 00:36:55,420 --> 00:36:56,260 I have the-- 701 00:36:56,260 --> 00:36:59,740 - Have you used for this trip, our company backpack or? 702 00:36:59,740 --> 00:37:00,580 - Yes, yes. 703 00:37:00,580 --> 00:37:02,460 I have used the company backpack for this trip 704 00:37:02,460 --> 00:37:03,580 and it's glorious. 705 00:37:03,580 --> 00:37:07,440 We got a company backpack on our recent NOSB reunion. 706 00:37:07,440 --> 00:37:11,420 We can link to a photo of some in the show notes. 707 00:37:11,420 --> 00:37:13,580 We talked about it on the last episode. 708 00:37:13,580 --> 00:37:14,660 - Exactly, exactly. 709 00:37:14,660 --> 00:37:16,700 So anyway, I have the company backpack, yes. 710 00:37:16,700 --> 00:37:18,460 And we had a spare one. 711 00:37:18,460 --> 00:37:19,980 So the spare one goes to my daughter 712 00:37:19,980 --> 00:37:21,140 and she's really happy about it. 713 00:37:21,140 --> 00:37:25,940 She will use it as her main backpack for school. 714 00:37:25,940 --> 00:37:28,180 So she's really proud of having that is. 715 00:37:28,180 --> 00:37:29,860 I mean, she's using that is merch all the time. 716 00:37:29,860 --> 00:37:32,080 She uses the Nozbe hoodie 717 00:37:32,080 --> 00:37:35,980 and she's proud of that is merch. 718 00:37:35,980 --> 00:37:36,820 So that's good. 719 00:37:36,820 --> 00:37:39,420 - You mean she stole it from you? 720 00:37:39,420 --> 00:37:40,260 - Yes. 721 00:37:41,140 --> 00:37:42,740 Yeah, she basically takes things from me. 722 00:37:42,740 --> 00:37:45,180 I mean, you know, I assume that having a daughter 723 00:37:45,180 --> 00:37:48,880 means that she will steal things from mom and not from me, 724 00:37:48,880 --> 00:37:53,880 but having a geeky dad inclines you to steal geeky stuff 725 00:37:53,880 --> 00:37:55,620 from your dad. 726 00:37:55,620 --> 00:38:00,260 So hoodies, backpacks, cables, chargers, all that stuff, 727 00:38:00,260 --> 00:38:01,500 she steals from me. - iPads. 728 00:38:01,500 --> 00:38:03,020 - iPads, yes. 729 00:38:03,020 --> 00:38:05,040 Yeah, she has my 11-inch iPad Pro, 730 00:38:05,040 --> 00:38:07,940 the one that I used before, and she loves it, 731 00:38:07,940 --> 00:38:12,740 she has the and what she does in Procreate application like how she draws 732 00:38:12,740 --> 00:38:17,840 draws things it's amazing I mean what she does it's the Apple pencil and 733 00:38:17,840 --> 00:38:23,600 and she has the the paper like you know cover and she loves it because then she 734 00:38:23,600 --> 00:38:28,860 can really draw things properly so yeah paper like big thumbs up yes so so yeah 735 00:38:28,860 --> 00:38:34,400 so so my basically tip is that if you go to a place like I do like I have my 736 00:38:34,400 --> 00:38:38,080 hometown where I go to like three times a year like when there's no pandemic. 737 00:38:38,080 --> 00:38:41,920 There was a moment in the pandemic that I wasn't here for more than a year, like 738 00:38:41,920 --> 00:38:48,180 year and a half. Okay, so let me share one tip I learned recently. Actually it was 739 00:38:48,180 --> 00:38:52,120 a tip that showed Federico Viticci on connected. Yeah, and I really liked it 740 00:38:52,120 --> 00:38:57,520 because on iPhone there is this feature you can tap to wake your iPhone and 741 00:38:57,520 --> 00:39:02,480 actually the tip is to turn it off because with tap to wake it's very easy 742 00:39:02,480 --> 00:39:09,020 to unconsciously just tap with, you know, with compulsive habit to tap and 743 00:39:09,020 --> 00:39:13,220 see notifications and pick up the phone and start playing with it when the 744 00:39:13,220 --> 00:39:18,100 screen is highlighted when you tap it. And if you turn it off, 745 00:39:18,100 --> 00:39:24,500 then you have to raise to wake, which is not so easy to do as a compulsive habit. 746 00:39:24,500 --> 00:39:29,680 Maybe it's easy, but not that easy as tap to wake when the phone is on the 747 00:39:29,680 --> 00:39:34,320 table in front of you. Plus it really helps with accidental touches of the screen. 748 00:39:34,320 --> 00:39:39,940 Because sometimes it happened to me that, for example, I'm having a phone in 749 00:39:39,940 --> 00:39:44,760 the pocket and I want to put my hands in the pocket and then I touches the 750 00:39:44,760 --> 00:39:49,600 phone and it gets unlocked with Apple Watch unlocked or it tries to unlock but 751 00:39:49,600 --> 00:39:54,960 fails because my face is not there and then next time I want to unlock it I 752 00:39:54,960 --> 00:39:58,000 I need to put the alpha numeric long password 753 00:39:58,000 --> 00:39:59,940 because face ID is locked. 754 00:39:59,940 --> 00:40:04,600 Yeah, so I recommend to turn it off 755 00:40:04,600 --> 00:40:08,520 just for your productivity and also for your convenience. 756 00:40:08,520 --> 00:40:09,920 - So I think we can wrap it up. 757 00:40:09,920 --> 00:40:12,040 - Okay, so let's wrap it up. 758 00:40:12,040 --> 00:40:14,560 Remember guys that what day is tomorrow Michael? 759 00:40:14,560 --> 00:40:15,400 - Friday. 760 00:40:15,400 --> 00:40:17,720 - Friday, exactly, and what do we do on Friday? 761 00:40:17,720 --> 00:40:19,060 - Weekly review. 762 00:40:19,060 --> 00:40:23,080 - Weekly review and mighty Friday. 763 00:40:23,080 --> 00:40:26,680 So learning something new, applying priorities for next week too. 764 00:40:26,680 --> 00:40:28,080 Have a great weekend. 765 00:40:28,080 --> 00:40:31,960 If you enjoyed this episode, please feel free to help support this podcast, 766 00:40:31,960 --> 00:40:37,200 either by sharing it with your friends or leaving us a nice review in Apple Podcasts 767 00:40:37,200 --> 00:40:42,160 or by checking our Nozbe app, especially now when we have a big promo 768 00:40:42,160 --> 00:40:44,880 for months for free when you buy a yearly subscription. 769 00:40:44,880 --> 00:40:47,280 So that's it for today. Say goodbye, Michael. 770 00:40:47,280 --> 00:40:52,320 Goodbye and check out our promo because it's really special and time limited. 771 00:40:52,520 --> 00:40:59,000 And, you know, see you in two weeks and please, please, for your sake, do your weekly review 772 00:40:59,000 --> 00:41:00,760 regularly. 773 00:41:00,760 --> 00:41:03,940 This episode has not been created in the office. 774 00:41:03,940 --> 00:41:06,560 Because in Nozbe there is no office. 775 00:41:06,560 --> 00:41:10,240 Your hosts were Michael Stivinsky and Rafał Sobolewski. 776 00:41:10,240 --> 00:41:14,120 All the links and show notes you will find on nov.fm/40. 777 00:41:14,120 --> 00:41:18,800 The whole production process of this episode has been coordinated in a project in Nozbe 778 00:41:18,800 --> 00:41:19,800 app. 779 00:41:19,800 --> 00:41:23,800 Control is good, but trust and mighty fly days are so much better. 780 00:41:23,800 --> 00:41:35,160 Thank you and see you in two weeks. Remember to have a mighty fly day!