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Taking the first module and outlining how Process, Governance and Policies, when brought together, ensure we present a practical approach to providing a well-governed M365 environment. This podcast looks at some of the first module content from their latest training workshop, 'Practical Microsoft 365 Baseline Governance' First presentation is at...
Techorama Belgium on May 15th https://techorama.be/workshops/practical-microsoft-365-baseline-governance/
The podcast explains all this and more,and this might be the funniest start yet...
Steve and Marijn wonder if the Double Entendre is evident to the listener, and Steve struggles to say penis because it feels wrong to say it on the podcast. The boys present the open content from their new governance course to be launched at
As always, Steve’s brain refuses to bring in names, so we want to say Sigourney Weaver, because he could not remember Dian Fossey, who worked with Gorilla until poachers killed her. And then he forgot the name of the Guy who invented the WWW... whom we will call James from the Internet.
Eventually, they get serious and explain how Microsoft, Harvard and Office365Distilled define governance... so GPT is to the rescue.
Steve reads through the Office365Distilled definition of Governance and identifies the core model from this definition.
Governance Office365Distilled style, covering 4 core areas as a DRDR Defined, Resources, Drivers, Results...
Defined by Policies, Procedures and Practices.
Resources that are used, Managed and Protected.
Drives the behaviour, Administrators, content and compliance.
Results are to maximise the benefits whilst minimising the risks.
We break down each of these areas and explain how, practically, these decisions and consequential definitions all bring a practical approach to Governance. And if you want to hear more, join us on May 15th in Antwerp, Belgium.
Creators & Guests
Host
What is Office 365 Distilled?
This podcast is presented by Marijn and Steve; two experienced Microsoft 365 and SharePoint consultants. In each podcast you will get a smile or two with a chunk of interesting and practical help in Microsoft 365. Then you get introduced you to what we hope is a Whisky you have not tasted before.
Audio file
EP111JungleGov.m4a
Office365Distilled, PODCAST, podcast , Steve Dalby, Marijn Somers
Transcript
Welcome to the jungle, Steve.
Can't do Big Falls, really.
Release your inner monkey.
I do that most to every two weeks. Yeah, the monthly comes out the monkey. This conversation. I think we need to change.
You know when we.
When we.
See 10 seconds in there. You've already spoiled it. OK? No, you made it better. Yes.
I know I spoil it. I thought they just added value to the podcast so I but I just.
Wonder whether people sit. They go what? Ohh yeah. Whereas we've kind of already worked out we're talking about.
And we kind of work out what the double entendre is, and everybody else is going what?
That's OK, that's OK. It will all become clear later on.
It would all become clear we are going to the jungle. Yes, definitely. Today we are going to the jungle so that would be fun and.
If you are.
What? What is? What is your favourite?
Jungle animal. My favourite jungle animal. Oh, that's a very good question. You know what came to mind immediately. You know, those six legged Black Panther things in Avatar.
You know, yeah.
Yes, yes, yes.
Yeah, that's the first thing that came to mind and that, that that's not real.
OK.
Is it? They aren't.
Real, are they? No.
I guess not, OK.
No. Then then, then maybe in James Cameron's mind. I suppose. Favourite jungle animal. It's it's probably has to be that awesomely intelligent gorilla.
Big silverback. Yeah, I can see that. Yeah. OK, cool.
That kind of.
Thing because I I.
Really quite enjoyed the Disney Tarzan movie, where they spent a lot of time.
With them and and also there's a great film. Isn't there a true story with about the lady that gets killed by the poachers protecting them? Quite a few years ago, 20 odd years ago. I can see the ladies name.
Ohh the yeah. Yeah, yeah, yeah, yeah.
What's your yeah, played by Jodie Foster? Yeah.
Ghostbusters. No. No Ghostbusters. The the lady in Ghostbusters and.
Ohh. What was her freaking name? You know I'm gonna have to look this up tomorrow.
OK, it'll come back to me in a minute. Halfway through the podcast, I'm going to say ladies.
Probably yes.
Name and you'll work out what it is.
OK, cool. Cool. Cool. Cool, cool. Cool. Yes.
So yes, we're going to the jungle because if you are doing nothing on a Monday, say may the 15th in Antwerp, then you can come and join us in.
The jungle, yes.
And that's what today is all about.
Yeah, exactly.
Cool before that.
Exactly. But before that, let's let's do a little around.
The world trip.
Live around the world? Yes, exactly. So what if we lined up for speaking? You're speaking.
Everywhere again, aren't you?
Very envious of your little travel plans for the next 5 or 6.
Weeks. Yeah. So the next few weeks. So actually when the podcast comes out.
But it will just be a few more days and then I will be at the Iberian Tech Summit in Faro in Portugal.
Nice. Nice, nice, nice.
Looking forward to that, missus is coming with me spending just a few extra days at the swimming pool in I hope warm and sunny.
You're speaking in a swimming pool, probably.
Yeah, yeah.
OK, just getting it clear.
And then a few weeks later, I'm travelling to Warsaw for the Polish collab days.
Nice, nice, nice.
Always fun. Yeah, always very well organised.
Did that a couple of times. Is this still the same guys organising it, the Microsoft guys? Excellent.
Yeah. So we got Edita organising it together with the tall power platform dude.
Ah, that's enough. I know exactly.
I'll forget it. Ohh forgot his name.
You mean the tall power platform?
No, sorry man. I will buy you a whiskey next time. I will see you and I will actually see you at Iberian Summit, but OK. And then in June, I'm organising the Belgian Viva Explorers and the next.
Yes you are. I am looking forward to that. You are open for speakers on that too, aren't.
You. No, we closed all the speaker engagements.
Did you? Yeah. Yeah, I didn't put one in. No, I know because we didn't have a call for speakers because we're only going to have like 6 speakers because we only have one tracks.
Ohh, that's right. Yeah, yeah.
First time that we organised.
We thought we would just ask people to come and speak. That would just be way easier. What?
Here's the.
Yeah, have to disappoint.
And this is Viva Viva Viva Viva Brussels, yeah.
500 people.
Yeah, yeah.
At the Microsoft Conference, free yes.
Yeah, come the next day, I'm going to Berlin to AMS.
Yeah, like, do you know, I've had.
Enough. Just say them quickly. I've had enough.
Berlins cool, actually.
Yeah, I've never been to Berlin.
Ohh I did it many many many years ago.
Yeah, never been there, so looping.
Yeah, it was. I did it just after the wall fell.
Forward to that, OK.
About a year after the war.
Actually, no. A lie.
When I went to Berlin.
I saw James, the guy that invented the Internet.
Oh yeah, you talked about that, yeah.
What's his name?
I'm gonna have to look.
At James from James.
James, Internet.
You saw James from the Internet? Ohh, that's cool. That's the Berlin is the perfect place to meet James from the Internet.
Something it's not James either.
I know.
I know.
It's not.
I have got to be honest, this is not me getting old. I have always forgotten names and places. It's just been all my life.
Anyway, it's Tim Bernard's Lee. I know.
Did you tell me? Put me out my.
But he's so much cooler. If you met James from the Internet in Berlin.
That is when I was in Berlin, the Internet.
Had kind of been invented.
I know, I know, but.
I mean, if you're meeting people from the Internet, I mean, Berlin would be the place.
Anyway, I was at the.
To to do it.
I went to the Netscape launch in Berlin, the first browser, and then I went back to the UK and I created one of the first literally single digit websites for one of the universities there. When it was kind of started, yeah.
Dot com, yeah.
But they were the days when you could just. Oh, yeah, you when you want a domain name, just drop me an e-mail to somebody in California and you got a domain name, you know, it was those guys.
Yeah, yeah.
So yes, so I did that in Berlin and that that was about the last time I went I think.
And their silver lived there.
That's cool.
For a year, actually. So we nearly went there in the holidays in May.
Oh yeah.
And but now Anna has been accepted at York University in the UK. We're going to go to York in a few weeks time and and silver has never been there before. I was very surprised. Have you been to York?
OK, I've been to York. Yeah, yeah.
So. So that's, that's my travels. I'm also going to comes verse. It's the only one I can make you envious of because you're not going.
Yeah, little funny city.
I am super envious of you going to the amazing Mercedes.
World again, I am definitely going to go driving again and this time I might not have anybody slow in front of me.
No, I know.
That was so funny when the guy radioed and.
Said can you tell him to pull?
Over, I said. That's marine.
Yeah, anyway.
Well, part of the time, you're the careful driver and the nut case, I.
Get it? I get it.
Yeah, yeah, well, fine.
But that was cool.
Yes, I'm going to do that. And also what's really exciting is that I'm part of a team. There's two of us.
Running comms verse TV.
That is that.
So we've got a studio set up in the exhibition space and we're just. I'm trying to get the guy tied down on content.
But Viva explorers.
Be warned, you're going to be coming to do 5 minutes of Viva tips and tricks live on my CV TV channel.
So I'm giving you a heads up now. They don't know it yet, but well, actually I did mention it at the last Viva Explorers meeting, so they all went quiet and all excited.
Nice. Oh, that's cool.
Yeah, alright.
I went look, I've got a.
Firm all this up.
But it looks like that's going to happen, so comps first.
Will be fun.
Be busy can match.
Yeah, yeah, yeah.
I'll be absolutely cream cracker and I'm doing a session there on something.
MS Teams.
Yes, that cool. Yep.
So that's not a bad bit of travel. Not bad at all.
What else do we need to mention?
We need to mention that we're not going to be speaking at ESPC, so that should be safe for.
Everybody else to go.
Yeah, but nobody knows this yet. So.
Then they not know this yet. It's not official. OK, so we're unofficially not speaking to ESPC.
It's not official.
Yeah, I guess, yeah.
Yeah. Hmm.
So there you go. That's a bit disappointing. We might just have to go and have fun in Amsterdam instead then.
Yeah, well.
I guess so.
Yeah, without paying for the right to try and find a way to sneak in.
Maybe. Maybe we could find somebody that is speaking as soon as they get their badge.
Read copy it, get some because some get us inside a market on speaker badges at a conference nobody will ever work it out, will they? They won't know it's us.
We can just copy it, yeah.
Yeah. Laminated and, yeah, yeah, yeah, yeah.
We could laminate it.
All part of the fun part. The fun.
Listen, I want to follow up.
As well on our new sponsor.
Yeah. So we're going to give them a a more detailed mention today than last time. So we met.
And that we picked up a new sponsor and it was all confirmed up this week. So the way we do our sponsorship, of course we do short sponsor techniques, we have their guests on board and and everything else. So I really am looking forward to that. The the company is cloud, Ally, Cloud ally or cloud.
Cloud ally.
Lee. OK, so whoever I guessed is, they'll be able to tell us exactly the right pronunciation, but I like Cloud Alley because they do more or less instantaneous backups of your cloud services.
So they're your ally in cloud working. Yeah, so.
I I think the.
Name is brilliant. That's good.
It's brilliant. So they've got over 14,000 customers, they're part of open text, which is a major company.
I mean, 14,000 customers is already amazing.
Do you know when they did their first backup? Tell me, 2011.
So so 2011.
Really, that's only.
Like 10 odd. Wow. OK.
12 years ago. But if you think about it, I mean, when was I mean, the Internet kept well, sorry. Microsoft 365 was like 2000 and six 2007 or something.
Yeah, that when it was still beep boss. Yeah.
Yeah. And then it became. So it's about right. It's about closed down. Yeah. Yeah. So yeah, it's 2011. And they do backups of all their stuff with instant retrieval.
Yeah, makes sense. Makes sense.
I really am looking forward to understanding that.
Sorry yeah, Outlook SharePoint groups teams, yeah, everything.
So that's neat. So they have donated. Of course the rules are that if you want to be.
Wanted you donate a cup.
Full of bottles of whiskey and.
Exactly because we don't want to be paid for the amazing content that we bring. But whiskey is getting expensive. It is.
Nope. And they bring this game.
We don't mind if people pay for.
So have some.
A nice bottle or two.
True. And they have and we will taste those on the day itself. And we do have some very, very interesting whiskies for those.
For those of you that that like the whiskey, this we've got a couple of absolute brightly wants to spend to drink on that day and we got a very interesting 1 today.
Interesting is definitely a word I would use the 1st.
It's a seaside whiskey from Japan.
Yeah, but it is. It's got like sea water in it and it was matured in fine.
You know those trees that get blown over on the side of the the hill sides? Yeah. It's gonna be interesting. We give the details later, but I I saw that at the weekend, I thought.
That's the podcast whiskey and and it's in no age, so it's it's nothing grossly, it's nothing like 20 years old or anything and super smooth and all that. But you can see I've already been drinking it. So it's not that bad.
No, no, I get.
OK.
So anyway, so that's good. And actually we should give you the name cause it's a very unusual name. Umm, Mickey, there we go. Umm Mickey. Alright, so that's that and.
And we're gonna.
Back through the jungle, back to the jungle, yes, so.
15th till the 17th of May, we have in Antwerp the technorama.
Event which is a big technology event mainly aimed at developers or very technical people and and we got selected to do a workshop there. So Monday the 15th we will be talking about very practical.
Right.
The baseline governance, correct? So if you don't have anything to do or you just want to spend a full day with us, then go to Takahama dot BE and subscribe and pay.
For the privilege to be in our.
Workshop. Yeah, no.
The privilege absolute privilege. But that's gonna be good fun.
So what we decided to do today is give a bit of a teaser. So it's a it's a whole day workshop on governance.
Alright, so you can take a look at the day itself and work out what we're covering. This is very much aligned to the workshops we did last year on change and user adoption.
User dot yeah.
So it's fun. Yeah, there's Lego involved. Super practical, and you will take away the same as on all our workshops.
Yes, super practical.
A set of tasks and actions that you can implement.
And immediately and.
If you say you know but one of the two questions we got last time.
Was well, how do I do this?
Hey, we'll tell you how we would do it and then you're all good to go. So I'm just been asked if I can take a quick call on something else that I'm doing fun.
02 weeks time. Sure, I'm going to the Alpine car factory to see the Alpine super cars being made, but but the friend of mine in the UK, he just said. Have you got time for a call?
Oh yes, noise.
I will text him in a minute or two, but anyway, So what we're going to do now is we're going to go through that module 1.
Right, which basically introduces the whole concept of governance. Yeah, and the model we're going to work. And that's what you're going to do.
And why I just text this response and say no, I can't take a call. I will let you read out the definition and how we got.
One take the.
Call in 45 minutes or so.
How do you want? Sorry. You want me to do what did?
You could just sit there and tell them about the governance that we got. We talked to ChatGPT, didn't we?
Ohh yeah. Yeah, yeah, yeah. So there. There used to be like in Belgium and I'm I guess all over the.
This game show where they said we asked 100 people about their favourite and then you need to you needed to to guess that what was the the show named in in the UK.
Yeah, there is. I love that show.
In Belgium, Moores family. Yeah, something like that. Yeah. Yeah. OK. So cool. Yeah.
Family fortunes in the UK? It's family fortunes, yeah.
So we asked.
Chad cheap PT to give us definition of governance. We asked it what the.
Microsoft definition was we asked the Harvard definition and we asked the Office 365 distilled definition, which is of course, as you can already guess, the best.
But but seriously, I was amazed. I I was in ChatGPT and I said OK, you know, how does Microsoft define governance? How does the Harvard.
University define Providence and then I said, how does Office 365 defined?
Governments and we were.
Best of course, I'm not biassed no of.
Course, but it was it was incredibly practical. And yeah, so it was good.
So. So we took that as part of our first module and we're now building a governance module model around it. So that you can find a very easy and quick way of enabling governance.
So you've built the model around what chat? GPD says that we think governance is.
This is our work.
It's nothing to do with AI.
This is our work, translated by ChatGPT.
Yes, from all of our positions, yeah.
Give them to us.
All our notes.
It was really cool.
Then you transform that into a model which I have to say is a dead cool model, yeah.
I think so. It'll get there when you'll hear all about it in a second or two. I also saw today the release video from Microsoft on copilot.
OK.
And they talk about how it's going to work, which I have to say is incredible the way they have integrated that into office.
So when that term comes online, but it was amazing how many times they said. Of course it's not doing the work for you, but it's getting you a really good start on where you need to go.
And then you can click this button and it will do this for you and then you can go in and modify it to make sure it's where you want it to be it.
Was there were so many.
Disclaimers in it, but it was incredibly cool.
I I heard.
Yeah, I heard a few stories like that as well, where people are trying to sell you AI or their vision of AI and saying it's not going to do the work for you.
But it's like having an assistant that you can ask things, but then again earlier today. So I'm doing a SharePoint modernization.
Project and I had to create emails for our 2600 site owners.
Had to tell them that the modernization project is coming up and that they can subscribe to any of these eight courses that we're going to do and that they have to do this and that.
And I had to write the e-mail and I was like, I'm just going to let Chad GBT do that and just.
ChatGPT this is what you need to do. 2 lines of text and it spun me a very cool e-mail and that is going out tomorrow to 2600 people. It took me exactly 8 seconds.
To build that.
Like a true consultant, you charge an hour for.
It an hour or two days or.
Because you had to sit there and cheque, it was right and.
The spelling was correct and.
Of course, yes.
But but it is true, I think it's going to get there. So anyway, we decided to do that for this course.
Yes, back to the model, yeah.
So our definition of governance picked up from all of our work says that Office 365 distilled defines governance as policies, procedures and practises that manage, use and protect resources.
In an organisation M365 environment.
It drives rules for user behaviour, roles for administrators, security measures for content and monitoring for compliance. Governance results in maximising the Microsoft, which is five benefits and minimising risks, impacting productivity and profitability.
Which is.
What we said in our podcast? Yeah, just cheque GPT saying that.
It is what it said. It is cool. It's it's poetry, isn't it? It's poetry, right? Anyway, so basically what came out of that is 4 keywords which we'll run through, which are defined resources, drives results.
This is yeah, yeah.
So yeah, I.
That's where we're at. So what we want to do today is to just break some of those areas down a little bit, talk through them.
We're already 20 minutes in because.
Of all the other stuff.
So yeah, enough now I also just realised that we have been talking about the jungle and we've been talking about the Kurama.
That's fine. Give us 5 minutes on each.
But we never said that the tagline for technorama was welcome to the Jungle.
Welcome to the jungle. That's what you started off.
With I know, but we never said that that was the decorum attack.
This is a.
Little bit like your wee DRAM that you've just created, which was all about the idea of framework for empowering.
And as far as I can recollect, as I edited it down yesterday, I can't remember you saying empower just at all once. Never.
It's all cheap, you know? It's not. Not not, not not.
True, not true.
I tell you something that is gonna get dangerous when it learns to talk.
Yeah, alright, good. So the first statement then that we came up with as part of our governance is governance defines, sorry, it defines governance as policies, procedures and practises and of course what we mean by practises is best practises.
Of course. Right. So. So let's let's take about the concept of policies, because let's assume you make a statement around governance on Microsoft 365 and it could be anything. We will not allow external sharing from SharePoint, OK.
What do you base that on? Who decides that?
That would probably be the security team I'm guessing.
Who will create a policy?
Yes, it will be based on a corporate policy, a definition of in this case, how we protect the business.
Maybe yeah.
Yeah. How would about a governance that decides who can and who cannot create an Ms team site or a SharePoint site.
That will probably.
Be your administrator.
Will it? Why?
Because they, in my experience, they're the one trying to limit the creation of these things so that they don't get sides prong.
So basically the administrator doesn't want any work to do.
No, the administrator wants to keep everything in cheque and wants everyone to ask him to create it for them.
They're trying to keep themselves in the.
Job then. OK, but.
Yeah, yeah, yeah, coming of course. No. OK.
Yeah, but let's not mention that ever again. Now we've mentioned it five times. No more than five times in the podcast ChatGPT 6 times in the podcast. Right? So but again, it's a policy.
Yeah, I.
Know, I know, yeah.
Ohh God.
Yeah. So people will be told this is the policy for creating a new site. Yeah. So the whole point of governance is that you need to define the business policies that they're going to be.
Based on, yes.
Now those policies, as we have just heard, can come from.
Security Administration. OK. Do they all need to be approved by the business?
Ideally yes, I think because.
Well, then the question is what is the business? Is it?
You are the business.
Yeah. Who are the business? Is it your sales team? Is it your R&D team, is it?
Your factory floor workers.
Is it your?
So here's the thing. It doesn't really matter because we are defining governance here. So we will say to the guys on our workshop, do you know actually we marine and I?
We don't really give a **** what you decide you want to do with your tenant the same.
As all those.
Other thousands of tenants people out there, all the businesses deriving those, OK, we can only give you advice on our on ours and marine and I are different. We know we have different perceptions on things like creating sites for me.
One of the biggest things is that we can give power to the people and they can create their own sites and their own Ms team sites and away they go and and we don't need to worry about it and I don't have to build a process and manage that process and do it for them and they can collaborate immediately. That's my view, Moraine. Some more control freak.
OK. Yeah.
So he likes them to have some kind of some kind of approval, and that's fine too. But the policies are what's important.
So when we talk about governance, we're talking about defining the policies associated with running a collaborative Microsoft 365 service. They're not technical, they're about what the users.
Can and cannot do on your tenant, yeah.
But they need to be checked with your users.
Yeah, of course.
Yeah. So then to make those policies happen, you need to have an appropriate process, and that process could be something that is not driven by an end user.
So we have a new user starting in HR. They put them onto the HR system. The system spits out a CSV file and the administrator.
Picks up the CSV file every week and creates new accounts as part of a process based upon the policy.
Did that when HR add a new user then that user is given an account that does this, that and the other and and all.
That kind of stuff.
So that policy will drive those procedures. OK. And then we get into best practises, yes.
So why would you want to invent the wheel again when thousands of people are already doing it?
Exactly, yes.
Go and talk to your colleagues and your peers and your communities. Go to a conference like Technorama. Go to technorama and find out how they're dealing with onboarding and offboarding and managing the security in the groups.
Join the mastermind group.
Yes, exactly.
Go to collab days.
But all of these things need to be defined. They need to be defined by the business in some way, so you can define those processes, those procedures and the practises that you put into place, because that's how you kind of keep improving it. You practise, you measure, you look at the best way of doing it.
And you make sure that you can do things, and that is the definition side of what is going to drive your governance, yeah.
The first first of our our statements so defines governance as policies, procedures and practises.
There's all right. So it's that definition. So that's the first part of the model easy really. Why thousands of people not done it already.
Brilliant. Yes. And to be honest.
Well, that's what I want to say, to be honest. I mean, this is actually like the list of procedures is for most of the organisations, their governance, that's their governance plan, OK, this is what you can and cannot do.
Peace, interestingly enough, is that only about 10% of the organisations in the world actually have these things written down.
They just don't.
No, of course not, because then you'll end up with a 60 page document that nobody reads but.
Most problem is that is it a problem?
And can we automate all those things?
You can automate the, but you can't automate a definition.
No, you can't. That's sure, but you can automate procedure.
You can educate people on best practises you can so.
They're all people based. Yeah, but it's all a definition of what the users need or what the business needs. Yeah, from your Microsoft 365 environment.
So that's important. So that was our first stage. So we're going to definitely talk about that.
In greater detail.
Yes, we do. And also we're gonna get very practical about this because that's what I wanted to add.
You'll get exercises.
Yeah, that when we talk about governance, we don't talk about the hairy fairy stuff. And whether you write the policies or not. But we definitely talk about the Nice hands on practical bottom up approach to.
In previously this and then governance go on you smiling.
The bottom up? Hairy fairy.
The bottom of hairy fairy is that.
What I said yes, very Nottingham.
The bottom up? Hairy fairy. That's alright, cool.
It sounds like the title for the podcast governance is a bottom up hairy fairy.
The bottom up? Hairy fairy.
I need to write that down because that is.
So cool. Also, I'm a visual thinker, so I'm looking at her.
You don't. Don't go there. Don't go there.
Harry Sherry.
Right now.
So that is bottom up in OK, yeah.
So some bouncer with his hairy **** hanging out his jeans as he bends over to pick something up. That's governance.
The belt. Yeah. Jesus. Ohh man.
Alrighty, cool. Yeah. Next statement then.
So yes, next block, so it manages, uses and protects resources in an organisations Microsoft 365 environment.
I think that's that's also key we we hinted about this about the administrator. Yeah. And about being able to kind of do sprawl sites.
Sprawls. Yes, we, we there is a there is not a finite number of things in Microsoft 365.
Now we know the numbers are huge. You know a million documents in a million sites, you know, and and all that kind of stuff. And you're never.
Sure. Yeah, yeah.
Going to hit those numbers.
But you do need to be able to provide something that's workable so you know you need to be able to manage documents in a document library.
I mean, how many would you allow in a document library? I wouldn't put a maximum number on it, but.
So you would just let them forever keep one library and throw 203 hundred 508 hundred thousand documents in there.
It's not a best practise and I would advise against it, but if they really want to, I mean but.
This is about governance, about managing your resources.
No. Yeah, yeah, absolutely.
So you want to.
To be able to give your end users the best experience possible, correct so you want to design it in a different way. But if that would be.
That's what.
We're aiming for.
I don't know for some reason the best design I wouldn't be against it. I would heavily advise against it, but is that how you would design your folder structure? Yeah, no, exactly. So why would you design your library structure the same way?
Well, it's it's it's my OneDrive structure for example.
That's for one. That's one big location.
So whenever whenever you have a new subject, you would start a new folder, yes. So why would you not?
Impractical, yes.
Why? Because I've got too many folders.
Yeah, I know. But you don't care about them.
We're gonna have this argument. No, you don't. We we're gonna have this argument where it's the content that's important.
Yeah. Yeah. OK yeah, yeah, yeah.
That's not where we are today. OK, alright. But at the end of the day, you're going to work out where your documents are.
No, exactly.
Sure, Mike. Yes.
Microsoft is such a freaking awesome job of saying, actually, we don't care where you store this ship. We'll make sure you.
Can find it, but in terms of looking at a library.
I am not going to limit them to one library and in fact.
I would even suggest that you know you have five or six libraries on the site.
Yeah, absolutely, yeah.
Yeah, but it would also be good if you had some nice policies around there and in some way you measured and checked and defined the structure.
So when it comes to resources, the number of document libraries, the number of sites, the number of content types, the number of managed metadata.
The number of term sets.
All is based upon the usable resources that you have.
Yes. Now we know they're not technical resources because you can have million documents, million libraries, million sites.
Give or take one or two. All right, but the help desk has got to be to support it. Your service desk.
You've got to be able to support it. Your search engine has got to be able to support it, so they're all.
Resources that could.
Screw up what you're trying to achieve and I'm going to just jump to the end of our definition.
OK.
Because the objective is.
Results in maximising the Microsoft 365 benefits and minimising the risks, impacting productivity and profitability. Yeah, so our end result, I know we're not there yet, but on the far right hand side. Yeah, the reason we're doing this is because we want to make sure that this tenant.
That's why we do it.
Is the best damn tenant in the world.
Like all of those that I.
Do OK and also of course that we don't have any risks of people losing and deleting and you know, doing Conan. Talk about losing combat because just as a Side Story, as we often do, I had to use a phone me up and said, hey, apparently you can't delete anything in the tenant. Well, you can.
Exactly, yeah.
But you know, generally it's fairly well protected. Yeah. But yeah, you need to go and have a quick look at this and see whether it's there.
And I was busy and disappeared off, and that was it. It was he. The guy came on a teams chat.
And then he and I said Ohh, why don't you go and talk to so and so. And then he came back and said, but it's it's only one tab on the on the Excel spreadsheet that's gone missing.
And I'm going ohh, this is interesting. This is an accidental deletion.
Yeah. Sorry. Yeah. Yeah. Somebody deleted it. No, no, no, no. I said OK. Look, this is easy. File version. And it just struck me as as.
History, yeah.
How amazing this whole product range is when it comes to managing the content and we talked about AI 2 seconds ago, you know, and that's kind of amazing.
But people are going to be just in it in three weeks and forget how amazing it is. But when it comes to finding content that's been lost like that, they will be blown away and the guy was.
Alright, nick. Hey, mate, I know you'll be listening, Nick, but yeah, thank you for helping me out and and the resolved that issue.
But you know, getting these resources right allows you to do that. Yeah. You know, so that's cool. But again, limitations on major and minor. So.
Yeah. You know, you do need to. We had this conversation before. You're only allowed 500 and a few bits of minor versions, so you need to make sure that there is some resources around to publish and everything else. So that's about managing and then using.
OK.
Is another thing altogether.
Using it, using them optimally, getting your user adoption rights so that people are using it, not creating shadow it.
The yeah. Yeah. And I had things like using applications like lists and forms. They're not. They're not intuitive. You know, they if forms no super intuitive.
If you don't tell people, I can guarantee that if they wanted some information from somebody, they would send them an off filled out spreadsheet.
Yes, alright. They wouldn't even go to 9 dots. Ohh look, there's a form button there. Click on that and create a new form.
But if you say that it is there and they open it up because they want to send something, they will be able to figure it out in 15 minutes.
Yeah. It's just about knowing it's there, though, and that's what our governance is about.
Yeah, yeah.
Our governance may well turn around and say, hey, look, you know for resources, let's not use spreadsheets, you can use these forms to collect your data.
Blah and I realise that we've got change to deal with, but there's nothing. So yeah, so thinking about the resources and the applications and workflow, of course you know and that's very important actually because it will cost you money if you don't have a strategy and a governance in place for your workflow.
You know it's so easy nowadays with premium services to actually trip over something that somebody costs your money and you end up getting it on your monthly bill and.
Ohh God.
You go what?
Mm-hmm. And your budget's blown. Yeah. So, yes. So there are managing those resources because you can do some things on a on a workflow, but you can't do everything, especially if you want to do some complex workflows.
And then we've.
Got protect resources.
And for that you need to go to cloud Ali.
Yeah, they'll give you some nice.
Cloud Ally will help you back up and restore your content.
And restore and remove some of.
Yes, your files, your emails, your.
The risks.
Everything cool. Cool. Cool. Yes, but let's just focus around here on the organisation itself, right? So we've covered the backups and stuff. But in in terms of protecting, we're also touching a little bit on managing. So who can do this and who can do the other and you know room bookings, you know.
Those kinds of resources that you need to make sure can manage so you.
Don't get 2.
People booking the same room at the same time because you haven't got it managed storage. Let's be honest, if you've got 1000 users, you've probably only got about 12 terabytes.
Total storage on there. Yeah. So depending on how many file shares you're going to migrate in that kind of stuff, mailbox capacity, all right? I know 25 gigs sounds like a lot, but trust me, it will soon get eaten up with your finance and legal teams and departments and your one drive capacity, big decision.
There. How are you gonna man?
Manage that resource so you're going to give everybody the 25 gigs, so you're going to extend it to.
50 gigs.
Are you going to TB? Sorry. Then apologise. Or are you just going to give them a couple of 10 gigs just so that they actually use MS Teams?
Yeah, yeah.
It's part of how you manage their resources and the decisions you need to take and explain to the business.
How the hell are we going to teach this in a day?
We'll have to talk faster.
In in our, in our beautiful, inimitable style, yes.
Alright, cool. So that was our resources section then.
Yes. So we've got our definitions, our resources and that's going to drive something to get to our results.
Yeah. Now we need to actually build the restrictions in and actually configure.
Our system so that it is operating.
Set the checkboxes manage the automations.
It's working within the rules that we have decided we're going to work.
With exactly.
So we identified 4 areas here basically.
And we identify.
Well, cheque, GPT said that we have come up with four areas. OK.
No, no. We gotta we we it gave us some hints. Yes, it gave us some hints but yeah, so so we need to be able to work out how people are going to behave.
So we want to make sure like those kind of restrictions we want to make sure that we know who our ambassadors are.
And that we have some processes and roles for what they can. Sorry, not ambassadors, administrators what they can and they can't do my I I don't know how many times audits have told me this when it they they come and audit the process but they go so how do you know all of your administrators.
Yeah, and.
Need administrator rights.
Because their boss asks for them. Yeah, but these people are not administrating more. Now they're driving lorries or now they're, you know, dealing with finances or whatever.
So you need processors around who can be an administrator and who can't, and I don't know. Suppose you know how many administrator roles there are, so you know who should do what.
You do know because I told you earlier.
I think it's more than 50.
Ohh you think it's more than 50? It's 8888 roles from the simple things like can read admin messages all the way through to the really complex power automate administration and all that kind of stuff 88.
So my advice is don't have to set up all ADA. Thank God.
Of course.
No, my guess is just.
Find the five that you really need.
Yeah. And then document them nicely baseline.
Baseline. Ohh that would be a good second module. So why we're in the jungle once we've built the the tree house, then we'll start thinking about.
Being baseline, yeah, we're now also wondering whether we can do a jungle theme on the course, aren't we? Let's not go there.
All righty. And then of course, we got to think about security and compliance. I think they're, they're the two areas. You know, whether you do labels, how you're going to decide, who can do what within the site and.
And whether people are going to be able to, having decided what your managers and your procedures are, whether or not you will allow people to be owners of sites or or not or just members, yeah.
And then monitoring, of course, who's doing what, when, where and how.
So that would be our drives. So we're gonna drive the rules for behaviour, the roles for administration, security for content and monitoring for compliance.
Nice. It was nice. Isn't it nice? No, it was a Sunday afternoon. Whiskey in hand. Yeah. I cannot make these sound cool. And there we.
There we are. Cool, cool. And then of course, we get on to the results of all of this is that if we have in mind that we either want to maximise the benefits and minimise the risks, are the two things we.
Well, we.
Doing this for the business, so we either want to maximise.
Want to do?
We are, yes.
Profit or maximise, turn around or cut costs.
Or indeed minimise risks, which is super important and is not being talked enough about in a business context.
No, no, that is very true.
So I think, yeah, yeah, I think this sums it up very, very nice.
Obviously, yeah. Yeah, it was. It's it's. It's a nice little model. We've got to work out how it under it all interacts with each other and that will be different for every organisation, of course.
So for for those of you that do turn up on Monday the 15th of May at Technorama to join us on the workshop, you will be doing exercises.
Where you will look at your organisation and decide what these rules these restrictions, these guidelines, these best practises apply to you as an organisation, how you create the policies, what the policy should contain, a whole set of instructions and exercises you can take.
OK. And maybe we'll do some follow up. We'll work out at the end of the day the three that you're going to go and do in the next couple of months and then you can tell us all about them.
We'll invite you back to the podcast to tell us all about how you did the the podcast. Yeah, we should follow up on that. On from South Coast.
Ooh, cool idea actually.
We should do that from the with the, yeah, tacos or Las Vegas one.
Yeah. We could talk to our friend over in.
Houston. Yes, see how it's going, see how it's doing.
But then she'll take over the podcast again. Oh.
She will. Yes, she will. Alright, good. So anyway. So that's that's it really for for this podcast. In terms of the kind of detail we're going to obviously build on that as we go through the rest of the day. But basically our governance is built FRY defines resort.
Says drives results. That's what this is saying.
I love that tag line. It's going to be my next tattoo, I think is it might be, yeah.
Where you going to put?
I don't think I want to.
Know all right? Defined resources, drives results, good news.
That's cool, yes.
All right. So anyway, there you go. If you want to see that in action.
You know where it's going to be and that would be cool.
Time to go to Japan.
Time to go to Japan and taste some seawater. See seawater. See. Oh, man.
You said you so. So you texted me this weekend that you found a very interesting whiskey that was like, ooh, and I was.
I did, yes.
I I I showed that to my girlfriend, like, ooh, Steve found the cool whiskey. And then I was reading more into it. Like Japanese whiskey. Oh, cool. Japanese whiskey that was made with sea water.
And aged in pine gone barrels.
Pain. I know that was strange and.
Yeah. So I, yeah, I didn't know what to say. I I was impressed that you can find something like this and that people actually said, you know, what might be a good idea?
You were not impressed.
Well, I'll give you the I'll give.
You the the place I bought it just to because I give the guy a shout at he's about.
He's just been around five years now and and we've drank another whiskey from him before. I have the cask strength writers tears, you know, the one in the in the.
Ohh yes yes.
Slide out box beautiful drink and I got that from him as well. And it's called books and booze and it it literally is a book shop.
OK, it has books. Uh, it has vinyl records in there. It has uh, he's into rock music. So it actually had Metallica 666 gin and I was going.
You don't happen to have blackened to do here. I was thought we might find the blackened bourbon. No, we didn't. So, but. But. But it's not orderly laid out.
Literally, the books are balanced on the whiskeys. The whiskeys are balanced on the books and the GINS and the rooms.
Just it's just an amazing place to look around. It's called books and booze. It's in Ghent and Antwerp. If you're in Belgium, so I highly recommend it.
All over the place.
No good.
So if the only thing I could really suggest you do, Marianne is get the bloody lid off that bottle instead.
Of reading it.
But I was just reading it that they were blending filtered ocean water with local Oceanside malt whiskey.
And then storing it in green pine trees.
Because when I when I saw this thing I thought, oh, that's interesting. So I said to the guy because he was standing by the side of me and and I said so, have you tasted this? He went. Yeah.
So I said. So those pine barrels, they kind of strike me as being very, very strange because, you know, when you see Pinewood, you kind of see it leaking. You know, the the SAP from the wood and you know, it's going to smell.
Aromatic. And I was thinking that that you'd get that, but he went. No, actually, it's it's amazingly well. And I sat thinking about it.
And Lecrae, of course, is probably one of my favourites smoky whiskies, but it's quite salty because of where it spends 5 or 10 years of its time on the side of the the of the sea, you know.
Kind of tastes like seawater as well, yeah.
OK, so Moran is not not very looking forward to this.
Poured in the drink.
I can see the look on his face.
Japanese omiki seawater.
It it's no age statement that I will say OK and I think you need at least three tastes before it starts to smile, but it it really is not a.
Bad, you know? OK, OK, OK.
I love the colour.
Though it's yes, seaside. Sorry. It's a seaside colour.
It is. It's a nice.
It's a seaside colour.
Yes, bright orange, yes.
It's yeah, it's good.
UMI get good tears as well actually.
Yeah, but as you swing it in the glass, you can see it kind of it's not, it's not slowly lowering itself into the glass, but that's.
Because it's fresh, it's.
It grows. Let's have a little sniff.
OK, it's Japanese whiskey.
That smells not too bad, actually. So when I just opened up the bottle, I smelled from the bottle and that was not very nice, but.
Bit a bit medicinal.
Well, let's say, not very nice.
But this this is this is pretty OK.
I do. There's a little stingy.
Something in the.
Nose, I'm. I'm guessing this has been in a barrel for three years and a half a day. You know, I don't think it's been.
Plus, but you know if if it's been, if it was sea water, which I don't doubt for a second and it's filtered and probably desalinated, there's a few chemical processes involved in getting the water to the stage. It's improbably.
Yeah, but it's. I'm guessing it's not that Japanese nuclear reaction that was.
Overflow by the seaside so it it it doesn't light up in the dark.
Yeah, maybe.
Don't turn the lights off.
And cheque.
No, I'm, I'm OK.
I I find this, it looks orangey in terms of its colour and and I find that it has that.
That kind of orange peel, you know, not not crystallised or sweet, but it has that kind.
Of with more go with the with the lemon.
Really. Well, OK, but the same citrusy, then kind of acidic. Yeah, but some, yeah, something sour. More sour than the than the than the oranges.
Can live with that effective description.
Yeah, there's a little sour thing, and I also detect a little hint of.
Some bourbon.
Type thing.
Well, for Hillary kind of binary, no.
Is that typical bourbon rye thing? But I'm I'm guessing there will not be any rye in.
Here, but no.
I didn't. I didn't get that at all when I was just.
You do get a little right.
Now, but anyway I'm I'm I could be fooling myself, so I'll go in for a first taste.
I think I think you're overplaying this.
Well, it didn't look like he was.
Overboard with it. It's not bad whiskey.
It it is peculiar. It's certainly not bad.
Certainly not.
Would I buy a bottle?
Not yet. Maybe if I had a few more sips.
But hmm, I like the pepper in the back.
I like that as well. It's nice, isn't it? But I mean, that comes from its age. I think if you give this a few months more, well, maybe a few.
Years more, but.
It's not a.
Bad drink.
And it is different.
Yes, it's almost a bit like. I mean, it is Japanese in flavour overall you can taste that.
Absolutely yes.
And the finish, the finish is not bad, considering it's a no non age whiskey.
It's nicer we find little fruity.
MHM, MHM.
Once you're on your second or third taste.
And and it has a complexity about it. It's not overly complex. It's not not a got a depth.
To it but it.
Does have a certain amount of complexity into it?
But I I just had a quick look up on somebody else. It's got some beautiful words to describe it.
Which I thought I might repeat if.
Yeah. So it says me this umeki ocean fused whiskey is one of those Frankenstein whiskies that employs Japanese malt and grain from somewhere else. Like scan.
But you marry these whiskers together in Japanese pine barrels, which is an interesting and leaky choice. And then cook the whiskey to proof using desalinated.
Water, I mean.
Frankenstein is the exact word for this, isn't it?
The waters from the coast of Japan. But if messages in bottles at mid ocean ship catastrophes and the Great Pacific garbage patch have taught us anything, it's that water doesn't stay in one place. So take it as just being desalinated and purified. Ocean water is a great review this.
I know it sounds like the whiskey curmudgeon is already coming out, but I'm honestly happy to see something like this on the market.
And I actually agree, yes. Mainly because I'm justifying buying the bottle. But but.
I say.
No, but I have. I have to agree as.
Well, it is.
Specific it's definitely something else.
And it's not bad, I mean.
And if you think about it, Ireland, as Jamesons Scotland, has Johnny Walker basic level or even JD, whatever you know, Japanese needs a sort of basic line drinking whiskey and this.
Might be it.
With the hint of interest.
And let's be honest, I bought it because it was just freaking different.
Absolutely no. And that's what this podcast whiskey.
Is all about like giving people our taste on whiskies that they probably have never tasted before, never heard of before, never thought about putting whiskey in a pine barrel.
It definitely makes the breath.
Yeah, I I kind of like it. I I mean it was a nice drink. I've had it a couple of nights now and I just took a shot of it and uh.
It's a. It's a nice aperitif drink. You know, it's that kind of before dinner, you know, right at the beginning, yeah.
I agree.
Yeah. Warm, sunny day. Yeah, absolutely.
And I think it's interesting enough for your guests to go. Hey, this is interesting.
Where's it from? Yeah. And then you got a great story to tell them. It's made from desalinated sea water, and it's in pine barrels from the trees.
Absolutely yes.
That bend over the side of the cliffs in Japan.
And they'll go. Really. I don't believe a.
Word no, really.
Yeah, I like it.
Well, it's OK if I'm honest.
That's the way I I drink whiskies because of the stories, you know.
It's more than OK. Yes, it's more than OK. I I kind of am growing to it, have to say.
Yeah. Yeah. No, I I find that as well.
Yeah, I see the appeal. I it's.
It's definitely not bad.
So here's here's the reality of the situation. The pine barrels don't add anything special to it.
I don't know. They don't take anything away potentially, but they don't really add anything. So if we go into a missionary cask, we know that adds something to it because the aroma of all those years.
Yeah. And as a as a pine cask. And you're right, it's probably green pine. So and it's not probably been treated and it warps and it's leaky, you know, so it can't stay in the barrel for long because the barrel wouldn't last. So you know, so I'm not entirely certain that it adds something.
I kind of wanted, you know, like when you get a fresh wood pine wood cut and you go.
And you can smell those wonderful sort of pine Coney kind.
Of you know.
Yeah, that always, that, that, that brings for me, mind the toilet, the toilet.
The federal anaesthetics? Yeah, that kind of stuff. So I kind of when I read this thought. Oh, well, that would have an effect on it.
And I was thinking of rye and all that kind of stuff, but it's not overly strong, but so I'm not sure it adds anything to it, but it doesn't take anything away either.
Kind of enjoyed.
This and it's a good story. When Laura was with us two weeks ago, I told her the story of Uncle nearest and all that.
And she loved the story, and she loved the whiskey. Yes, you know, and I think this has got some great stories. It's made from desalinated seawater. It's good for the environment. Yeah.
Yeah, but as you say, you know that sea.
Water probably has.
Huge shipping containers drive past with oil and everything else, but whatever it is, it seems to add something to.
It it works.
I have to say it works. I like it.
Nice, cool, cool. Well, there you go. So umeki, if you can find it and taste it, it's not going to break the bank.
It'll be a great story when you actually tell people what they're drinking, so it's ocean fused whiskey, yeah.
So there you go.
Well, this was an interesting.
Podcast we're just approaching an hour.
Absolutely, yeah.
We also definitely have to mention that cloud ally is sponsoring this podcast.
No, they're actually getting this one free, but they'll be sponsoring the next three years.
But I get that and we're looking forward to their guests appearing because that's going to be an interesting time. I hope they realise they know what they're getting themselves in for because I have never backed up.
OK.
An Office 365 environment in my life, you know I.
Shouldn't say this, but I kind of trust Microsoft, but I know that the data is spread across discs and all that kind of stuff, and I know there's 25,000 people that protect against ransomware and all that kind of stuff, so it will be interesting. But as a new operations guy, thinking, you know, I can just go restore this.
I can see an advanced human. It's about the 9:00.
It's about the numbers. If you get an offer.
That is low enough for you to say. You know what, I'll actually do that because that will help me sleep at night.
Yeah, I agree.
It's assurance or reassurance, yeah.
Well, we'll find out. So Cloud Ally is going to be with us for the next three or four weeks and they have got some beautiful whiskey gifts, some completely opposite end of the spectrum from where we are today. So that would be be interesting. One of the.
Oh yeah, yeah.
I believe is a blend of single malt whiskies from 5 different decades.
All this one being more than 50 being more than 50 years old.
1970s. Yeah, 1980s. Yeah. So that whiskey is going to.
Be it better be good.
Shift yes.
But that be good.
So yes, we've got Cloud Alley.
Or Cloud Ali or Cloud Ally, we will get all of that resolved and sorted. And I think this first module that we're doing on this governance course is going to be setting everybody up for a great day around governance. And so I just want to.
Oh yeah, yeah.
To say for the very last time, so technorama is in Antwerp from the 15th to the 17th of May, and on the 15th of May.
It's a Monday straight after the weekend. Extend your chilled out day and come and join us on that workshop. It's tech Rama dot.
B. Yeah, all right, Rama dot BE and and come and see us from that governance workshop.
Cool, right? So defined resources, drives results. That's going to be the tagline and Steve Dolby is saying thank you for listening and goodbye.
And that's me, Marianne, saying goodbye as well.
You mean you don't want to go in to tell them about going onto Spotify in the gentlemen's?
Agreement and you know.
No, no, no. We've done that two times.
So two times enough.
Should be so.
They don't need to go onto Spotify and click on the feedback button and tell us what.
They think.
Well, if they really want to, they can.
They could go out and buy a bottle of you, Mickey, and then they could tell.
Us what they think about it too.
They definitely can.
If they can find it, if.
They can find it.
I've never seen it before.
So there you go, you get it and heard it here. Ciao for now.