The Floral Hustle

In this episode of the Floral Hustle podcast, host Jen talks about her secret weapon for managing her personal life, floral business, and podcast: Trello. She attributes her ability to accomplish multiple tasks while managing various aspects of her life to Trello. The software offers flexibility and she discusses how it helps her to manage tasks more efficiently - with 'boards' and 'cards'. Jen also provides guidance on creating workflows for different projects like website redesign, idea organization, and big projects, highlighting benefits like prioritization, time-blocking, and task delegation. She also emphasizes the importance of being consistent, committed, and pushing forward despite challenges, insists how relieving it is to have a plan, and highly recommends Trello for organizing all aspects of life and business.

01:03 Introduction and the Importance of Organization
02:13 How I Manage My Tasks and Responsibilities
03:18 Using Trello for Task Management
06:23 Practical Examples of Using Trello
14:44 The Impact of Consistency and Dedication

What is The Floral Hustle?

Are you ready to grow your floral business not only in profits but in creativity and fulfillment? Listen as Jeni Becht a wedding and event designer of over 25 years shares all the juicy details of growing and evolving her floral business into one of passion, purpose, and financial freedom. She shares all the secrets with actionable tips and strategies so you can wake up inspired and on a path to profitability while feeling lighter and more aligned in work and life. Join Jeni in building your business while ditching the overwhelm, avoiding burnout, and feeling fulfilled in work and life.

 

Hello, flower friends. This is Jen and you are listening to the floral hustle podcast. On this week's episode, we're going to talk about tackling your to do list. At this point of the year, many people feel overwhelmed. They're like, how am I going to get anything done? Everything just feels heavy. You have so many things going on in your brain.

Maybe your insurance is changing next year. And you're like, How am I going to notify these people? Like, I have all these contracts that I need to input in my system. Just the whole works. So I want to talk about one way that you can organize all this and it doesn't cost you any more money. And you might be saying, Like, why haven't I figured this out sooner?

This is going to require a little bit of effort. But It is going to be so good for you to grab hold of everything that's going on in your life, your business, whatever it is, and formally organize it and start to prioritize getting things done. I have had a couple productivity episodes where I talk about like how I get more done than the average person, uh, and I, that's kind of a heady thing to say, that's kind of like.

Hey, look at me. I get a lot done. I get a lot done. I am able to, of course, do 60 ish weddings a year. I am able to do podcasting. I am able to show up on social media. I am able to have pets. Children and one very complicated kiddo and get her to all the therapies and things and get to karate twice a week workout three to four times a week.

I am in a mastermind. That's one hours a week week right now. I am in a mindset coach cohort. That's an hour and a half a week. So, I am able to get all of these things done because I have, for one, a plan. So, you need to have a plan in general, but my biggest thing is that I use a project management software.

I use Trello, which is T R E L L O, and I manage my podcast in Trello. I manage my floral business on things that I need to get done in Trello and you can organize your life in Trello. So if you're a business owner and you're like, I have all of these things to do, and I don't know how I'm going to get it done, small steps and small action makes big results when you do it consistently and you are chipping away at it.

So with Trello, you can do what I call a brain dump. Of everything that feels heavy. So I don't know if this has happened to you, but there's been like, I'll have all these errant thoughts just running through my brain and I'm like, how am I going to get all this thing done? My brain won't even stop making to do lists and especially with someone having ADHD like myself or ADD, like it sometimes makes things even harder.

For you to organize everything that needs to be done. So in Trello, you can create different boards based on needs. So I have a podcast board and on that there is a workflow that is step one through five. Okay, step one, this is just idea phase and we make a card with that idea. Step two, I am going to record a podcast on this.

So I'm here and I am going to record a podcast. This is an idea that I like. Step three is we, I recorded a podcast on this. So we take and we slide that card over to number three. And in there, that then cues. My social media assistant to make the creative, which creative is like artwork or, um, I have podcast cover art that has like the episode name in it and the episode number that are then scheduled to social media.

So it goes to three, um, to, to just section three in my board. And I know that. I'm triggering, okay, we need, we need creative made for this. Then it is scheduled. I'm putting like when this episode is going to be done, all of those things. It then gets slid over once that episode is live, it gets slid over to number four.

So this is a live podcast and we're just archiving it that it has gone through all the steps and we're here at Stepboard. If you have big projects to do, you could make a whole board just on redoing your website, migrating your website. You could make it on redoing a process. Or even just finalizing my sales process.

Um, let's just say you're going to redo your website. So step one, you just dump out all the things that you think you need to do. Then you could have them prioritized into, okay, I want to chip away at this. And I want to get like two or three things done every week. So that in two months, I'm able to make the switch.

Okay, so I'm going to transition my website from bloom nation, because honestly, you guys, if you have a blue nation website, one of my coaching clients is going through. Crazy shenanigans with them right now. So it is not great. Um, and I, in looking at everything they're delivering was like, you need to get rid of this 400 a month expense.

And we could do the same things that they're doing from a website perspective for 40 a month on Wix. So, We need to, she has actually two websites because they don't cater to doing wedding work and things like that very well. So she has this other website and so it is in Wix right now, so we could clone this website to have it go to our regular URL.

So we're going to create one card in our board that says clone website. Okay, then we need to customize it. Let's just say we need to add all of our products. We need to add backlinking, we need to change our URL on the knot and wedding wire and all the things. So then, once we get to there, we've made all of this list look as comprehensive as possible.

So like, our brain isn't holding on and worrying that we're going to lose one task that needs to be done. So that's all out. It's all good. Then from there, we're going to prioritize, then we're going to start taking action. So look at time blocking in your calendar and say, okay, I have an hour today. I am going to work on these things.

I'm going to put my phone on. Do not disturb. I'm going to silence my notifications. So I can be more productive and I am going to power work this out. So I'm, I want to accomplish these three tasks or this one task today. I need to get this done and you could do that type of power session on anything.

Like if you want to do your social media content for the week and schedule it. If you want to. Um, you know, workout, um, fixing your about me page or upgrading your about me page or whatever it is, like it's right there. It's super easy and you can just move forward with chunking things away and starting to feel like you're accomplishing something.

I don't know if you've ever had this happen, but when I feel like there's so much to be done. That it's almost overwhelming to a point of paralysis on moving forward on anything. If you chunk this out into digestible pieces, then you feel like you've accomplished something after you've, I love the feeling of taking my card in Trello and sliding it on over to the done.

So that is motivation to me. It's not the same as being able to click a button for some reason in my notes app or cross it out on my to do list. There's something about taking that card that just seems more official that it's done and sliding it over. That might be a perceived value to me that that feels more like I've accomplished something.

But I also love how I can bring people in. To take action on parts of it if I need. So with the podcast, for example, I have a podcast editor. I have somebody that helps me do the social media. So I can go in and I can tag, they have their own Trello account. I can tag their at Jennifer, whatever. And then she gets notified that something is here waiting for them.

So let's just say you have a very big wedding coming up. And you want to make a Trello board for that wedding, you could say, okay, we need to make sure that we count our inventory and that we have X, X, X in stock. If you have somebody that helps you do that, and they have a Trello account set up, you could take that person so that they know that they have a task.

Okay. That person now I can see it's been done counted and we need to order 30 votives, whatever it is. So then another card is made. Hey, we need to order 30 votives because we're short or I've ordered my hydrangeas. I've ordered all of my whatever for this wedding and all of those tasks could just be organized in this board.

You get included in your free package that they offer. You get, um, like I have, I think six different boards. So I have a, my flower business board. I have a personal board. I have. Um, the person who helps me with social media and some admin things, she has a board in there that I can go and leave her to do's.

So that if I think of an idea, she just has a board and I would love help with making a new free guide, or I would love to make a new email signature or whatever it is. I have a place to park that. And so I also feel like I'm not losing ideas. Because I have ADHD, like I have a plethora of ideas all the time, and if I don't get them recorded somewhere, I just feel like I'm, I'm not, I'm losing or I'm going backwards or something is happening that, um, I'm nervous that I'm going to forget something that's really critical or not do something that's really critical.

And so this gives me that ability to just be able to put that idea in. whatever board or whatever card is relevant so that I can circle back to it. And if I'm, I have a Trello app on my phone, so it's on the go with me. And I love that I can be thinking of something and then just plug it in there wherever I am, because I think that's just super helpful to be able to capture those things.

So, so Trello, it has a website, you sign up for an account, You can go in and start creating, and you can also make it really fun with different picture backgrounds, photos, colors, you can color code your cards in your board as well, so that like, top priority, this is a red or Bye. Bye. You know, this is a low priority and it's a yellow, so you can color code things based on importance.

You can make it aesthetically pleasing, like I have a dahlia field in my podcast one. Um, that every time I open it up, I'm just like, Oh, that's so pretty. I love that. So that customization is really easy and doing this will make you feel like you now have a plan. Because I now have created a workflow for me to go in and I need to execute these.

Okay. I need to execute, let's just say, I want to have this project done in, um, two months, so I have eight weeks and those eight weeks, if I divide. Um, by the amount, I have 30 cards, so I'm going to have to do five of these a week or four of these a week. And then you have like a formula to back into getting the job done.

And that is so relieving to me to, to just like. I'm like, okay, I have a plan. I am going to get this done because I'm just going to be consistent. I'm going to do the work. I'm going to chip away at these. And that is where the true results lie. I feel like most of my success in professionally and personally is because I am committed and chip away with this dedication with this, um, just like unwavering.

I'm going to show up. I'm going to get this done. I'm going to push forward and I'm going to be consistent as I possibly could to make this happen. And things can always get in the way like you could have a sick kiddo. Okay, well then next week you have to do. six stacks or you have to do one task this week and you're going to take two and push them on to next week.

But next week it's got to get done. And so check Trello out. I will put a link in the show notes, but it is a game changer for you to figure out a plan to make things happen in your business in 2024 because you deserve it. Thank you so much for listening flower friend and you have an amazing flower filled week.